Program Coordinator PA Program

Assumption University; Worcester (MA); On-site; USD 40,000 - 52,000; Full time

Job summary

Assumption University in Worcester, MA is seeking a full-time Administrative Assistant to support the PA Program and School of Health Professions. You will handle onboarding, credentialing, scheduling, correspondence, and office operations to keep day-to-day activities running smoothly.

The role requires organizational skills, attention to detail, and proficiency with Microsoft Office and university data-entry systems like CORE ELMS.

Qualifications

• Minimum 1 year of experience in a similar role.
• Excellent administrative and office management skills.
• Proficiency with university-specific data entry systems.
• Demonstrated organizational, communication, and interpersonal skills.
• Ability to gather, interpret, analyze, and report data.
• In-depth knowledge of Microsoft Office Suite.
• Attention to detail and ability to manage multiple projects with varied schedules.
• Commitment to the mission and identity of Assumption University.

Responsibilities

• Onboard clinical site students and credentialing.
• Send and track evaluations and manage communications.
• Work with CORE ELMS for rotation management.
• Coordinate student travel and maintain affiliation records.
• Assist with clinical rotation scheduling and exam proctoring.
• Handle phone and email correspondence and routine drafting.
• Maintain office files and place orders for supplies.

Skills

Administrative support

Communication skills

Organization

Data interpretation

Tools

Microsoft Office Suite

CORE ELMS

Data entry systems

Job description

Description

Full-time, 12-month administrative assistant staff position in the PA Program and School of Health Professions responsible for providing administrative and logistical support for the day-to-day operation of the PA Program. This is a PA Program and faculty support administrative assistant position, and the Program Coordinator will work closely with the Program Manager to ensure all of these program needs are met.

PRINCIPAL ACCOUNTABILITIES

• Clinical site student onboarding and credentialing
• Sending and tracking evaluations
• Working with CORE ELMS (clinical rotation management software)
• Coordinating student travel to American Samoa
• Maintaining and updating clinical affiliation agreements and preceptor records
• Assisting with clinical rotation scheduling
• Handles incoming phone and e-mail correspondence, forwarding as necessary.
• Drafts routine correspondence.
• Maintains office files.
• Places orders for goods and supplies.
• Assists with exam proctoring.
• Maintains the highest levels of professionalism and discretion at all times.
• Provides administrative support as requested or needed by the PA Program Director and faculty.
• Assists in other duties as assigned by the Program Director.

OTHER DUTIES

• Participates in University events as a representative of the PA Program and the School of Health Professions.
• Participates in events external to the program that increase awareness and reputation of the Assumption University PA Program.
• Assists with the preparation for ARC-PA accreditation activities and reports.
• Regularly attends all scheduled staff and faculty meetings.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

MENTAL DEMANDS:

The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.

About Assumption University:

St. John Paul II wrote: “Man’s creation by God ‘in his own image’ confers upon every human person an eminent dignity; it also postulates the fundamental equality of all human beings.” Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect. As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, or employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.

Requirements

• Minimum of 1 year experience in similar role
• Excellent administrative and office management skills
• Proficiency with university-specific data entry systems
• Demonstrated organizational, communication, and interpersonal skills
• Ability to gather, interpret, analyze, and report data
• In-depth knowledge of Microsoft Office Suite
• Attentiveness to detail, including the ability to prioritize, follow through, schedule, and complete multiple projects with varied schedules
• Must be willing to contribute actively to the mission of the University as well as show respect for the Catholic and Assumptionist identity of Assumption University

PREFERRED QUALIFICATIONS

• Greater than 1 year experience in similar role