PROGRAM COORDINATOR (OPWDD)

SCO Family of Service; Brentwood (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

SCO Family of Service in New York manages residential programs and provides supervision to program managers to ensure timely and effective handling of clinical aspects. The role includes oversight of records, trainings, and compliance with OPWDD, with emphasis on financial processes and audits.

Responsibilities include site visits, Medicaid billing oversight, and ensuring safety and quality across facilities. Requires a NYS driver's license and willingness to travel about a quarter of the time.

Qualifications

• Master's degree preferred; BA/BS required.
• Minimum of two years of supervisory experience.
• Minimum of one year's experience in managing an ICF/IRA.
• Working knowledge of ICF/IRA regulations.
• Ability to handle emergencies in a professional manner.
• Maintain NYS Driver's License

Responsibilities

• Supervise and supervise Managers to ensure clinical program needs are met promptly.
• Ensure records maintained by houses comply with OPWDD regulations and SCO policies.
• Oversee financial processes including billing, petty cash, and Coupa submissions.
• Ensure facility maintenance and supervisory visit forms are up to standard.
• Conduct monthly site visits and document findings.
• Oversee Medicaid billing and documentation per regulations.
• Lead staff trainings and competencies.
• Coordinate audits and corrective action plans.

Skills

Supervision

Administration

Regulations

Emergency response

Education

Master's degree preferred

BA/BS required

Tools

Coupa

EHR systems

Job description

• Responsible for the supervision of Managers, ensuring all Clinical aspects of the program are being handled in a timely and/or aggressive manner. Residential Habilitation Plans/CFA are updated and/or revised, ensures planning, Shift, Annual, Semi-Annual, IDT, and other needed meetings occur, and that minutes are taken and maintained.
• Supervises and ensures all records maintained by houses are in compliance with OPWDD regulations and SCO Policy and Procedures, are completed in a timely manner, and maintain highstandards. Leads in-services for Pre-Services and Annual Trainings, ensures all programmatic books EHR (Individuals, Financials, Accufund, MAR, Medical Books, fire drill, MyEvolv emergency preparedness plans, and any plans involving the individual circle of supports are in order and up to date.
• Provide oversight and direction to residential managementby ensuring all purchases and invoices are processed in Coupa and all financial aspects, such as billing and petty cash, are submitted on time.
• Ensures high quality of overall operation of the houses, including monitoring the building for proper maintenance (i.e., boiler checks, lawn care, etc.) and the facilities' overall standards and supervisory visit forms.
• Ensure monthly site visits are conducted and documented accordingto the residential program checklist procedure.
• Oversight of Medicaid billing; ensures that services are provided and documented in accordance with Medicaid and Waiver regulations and maintains Evolve as required.
• Review and approve all COUPA submissions while ensuring the accuracy of reports.
• Maintained incident reporting systems and completed IRC Submission timely.
• Maintain SCIP-R, AMAP, CPR First Aid & AED Certification
• Other duties as noted and required by the Program Director or designee.
• Ensure program audits are completed monthly for each site, and findings are submitted to the Program Director with a corrective action plan.
• Participate in IRC/HRC Committee meetings as deemed necessary.

QUALIFICATIONS

• Master's degree preferred; BA/BS required.
• Minimum of two years of supervisory experience.
• Minimum of one year's experience in managing an ICF/IRA.
• Working knowledge of ICF/IRA regulations.
• Ability to handle emergencies in a professional manner.
• Maintain NYS Driver's License

RELATIONSHIP WITH OTHERS:

• Interact with state agencies and other providers in a variety of forums; maintain relationships with families and correspondents; provide supervision and mentoring to those supervised in a positive and supportive manner.
• In addition, employees need to possess the following characteristics:
• Be team players.
• Have a strong sensitivity to cultural differences present among staff and clients within the organization.
• Possess a strong belief in people's ability to grow and change; forge a mutually respectful partnership with persons served and their families.
• Ability to set limits, maintain the helping role of the practitioner, and intervene appropriately.

WORKING CONDITIONS:

• 35 hours/week, flexible schedule. Must be available to respond to emergencies and conduct random and ongoing spot checks of programs.

SCOPE OF RESPONSIBILITY:

• Responsible for all aspects of the assigned residential programs, including the physical plant, financial records, interdisciplinary treatment team, and re-certification of programs as well as hiring and directly supervising the Management staff. Responsible for payroll, purchasing, and billing procedures, in addition to the preparation and monitoring of the fiscal ledgers. Also responsible for liaison with the DDRO and OPWDD Partners, screening and selection of individuals, and details of supporting Development projects

Travel Required

Yes . Yes, 25 % of the Time

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Preferred

Bachelors or better.

Experience

Licenses & Certifications

Required

DRIVER'S LICENSE

Equal Opportunity Employer
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