Program Coordinator - Nursing

Chabot Las Positas Community College District; Hayward (CA); On-site; USD 74,000 - 78,000; Full time

Job summary

The Chabot-Las Positas Community College District is seeking a Program Coordinator for the Nursing program at Chabot College in Hayward, CA. This full-time, 40-hour-per-week role supports accreditation, compliance, and student success.

The position requires a Bachelor’s degree and at least three years of administrative or program coordination experience in health, nursing, or education. It involves collaboration with faculty, staff, students, and external partners.

Qualifications

• Bachelor’s degree from an accredited college or university in a related field.
• Three years of administrative, technical, and/or programmatic experience, preferably in health, nursing, or educational setting.

Responsibilities

• Coordinate daily services, activities, and operational workstreams of the Nursing Program.
• Assist in maintaining program financial records and monitor expenditures.
• Coordinate clinical-placement activities and partner communications.

Education

Bachelor’s degree in social sciences or related field

Three years of administrative/ program coordination experience

Job description

Program Coordinator – Nursing

Every applicant is required to complete an official online application form and all documents specified in the job posting for each vacant position and attest to its accuracy. Please provide complete responses on the application. Applications are not maintained for filing with future vacant positions. It is the responsibility of the applicant to present materials together, as a whole packet, per the requirements noted in the job posting. Applications must be received no later than 11:59:59 p.m. (PST) on the application deadline date indicated in the job posting. The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position. SPECIAL NOTE: If you need to edit your job application on or before the closing date of the Job Posting, please contact the Office of Human Resources. DO NOT withdraw your application to make edits. Once you withdraw your application, you will NOT be able to resubmit an application for the same Job Posting. The Office of Human Resources is open during normal business hours from 8:00 a.m. to 5:00 p.m. to assist you with the application process.

Posting Details

Position Information

Job Title Program Coordinator – Nursing

Position Type Classified Position Code 2CHS19 FTE 1.0 Pay Rate (or Annual Salary) $6,665.92 - $7,006.42/month

Job Location Chabot College, 25555 Hesperian Blvd., Hayward, CA 94545

Department Health, Kinesiology and Athletics

The Chabot College Community Chabot College is committed to educational equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity work today builds upon a strong history: the Puente and Umoja (formerly Daraja) learning communities, now models which have been replicated across the state, were created at Chabot College. These programs have paved the way for a series of additional educational and student support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic Serving Institution. Information about the demographics of our campus community can be found here (http://www.chabotcollege.edu/ir/). Serving our diverse community requires a culturally-responsive approach that recognizes the myriad strengths and assets that our students bring to the campus community. We do so by promoting a classroom and co-curricular learning environment that is inclusive, collaborative, engaging, and challenging, and where respect, dignity, and integrity are core values. We see students as producers of knowledge, not just consumers of knowledge. We work to reframe inequities as a problem of practice, and view the elimination of inequities as an individual and institutional responsibility.

Joining Our College Community

• 1. Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students
• 2. Value and intentionally promote diversity and consciousness of difference
• 3. Empower the underrepresented and underserved
• 4. Demonstrate cultural competence and cultural humility
• 5. Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals
• 6. Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
• 7. Are dedicated to addressing issues of social justice
• 8. Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
• 9. Foster students’ potential to become global citizens and socially responsible leaders

The Chabot-Las Positas Community College District is seeking a Program Coordinator – Nursing for Chabot College in Hayward, California.

SUMMARY DESCRIPTION

Under direction, coordinate the services, activities, compliance tracking, and operational support functions of the Nursing Program at Chabot College; perform a variety of para-professional, technical, and complex administrative support work while exercising independent judgment in the satisfactory completion of duties; and coordinate with administrators, faculty, staff, students, clinical partners, and external agencies to support program operations, compliance, and student success. This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year to year basis.

Representative Duties

1. Coordinate the daily services, activities, and operational workstreams of the Nursing Program in accordance with accreditation requirements, funding objectives, and college/district policies.
2. Coordinate clinical-placement administrative activities, including partner communications, onboarding documentation, compliance records, schedules, and tracking systems.
3. Serve as liaison among the Dean, Nursing Program Director, faculty, staff, students, and external stakeholders to support program operations, continuity, and effective partner coordination.
4. Coordinate preparation for BRN and national accreditation reviews, including evidence gathering, compliance monitoring, and supporting the preparation, documentation, and tracking of program improvement actions.
5. Track and document faculty and student compliance requirements; identify deficiencies and notify the Dean or Nursing Program Director for resolution.
6. Coordinate faculty onboarding, orientation, professional development tracking, and related documentation; provide recruitment-process support in collaboration with Human Resources and the assigned administrator.
7. Coordinate, monitor, and support evaluation of student success initiatives, including Bootcamps, Summer Bridge, peer mentorship, retention, equity, and wraparound support activities in partnership with campus services.
8. Monitor and report the status of grant and funding deliverables and maintain supporting documentation.
9. Assist in maintaining assigned program financial records; monitor expenditures for alignment with budget, grant, and program requirements; recommend adjustments and prepare budget reports as required.
10. Maintain tracking systems, dashboards, records, files, statistics, and program evidence libraries; compile, organize, and summarize data trends and support preparation of programmatic, accreditation, audit, and funding reports.
11. Oversee development of informational, in-reach, and outreach materials to enhance awareness of Nursing Program requirements, timelines, student supports, and partner-facing processes.
12. Provide staff assistance to the assigned administrator; participate on committees and workgroups; prepare reports, correspondence, agendas, and other materials as appropriate.
13. Attend and participate in job-related professional meetings; maintain awareness of issues, trends, regulatory changes, and technologies related to nursing education, clinical placement, accreditation, and student support.
14. Perform related duties as required.

Minimum Education and Experience

Any combination of the following would provide a typical way to obtain the required knowledge and abilities.

Education/Training: A Bachelor’s degree from an accredited college or university with major course work in social sciences, liberal studies, business administration, public administration, or a related field.

Experience: Three years of increasingly responsible administrative, technical, and/or programmatic experience, preferably in a health, nursing, or educational program setting requiring compliance, partnership management, and student services support.

Minimum Qualifications

Knowledge of:

1. Principles and practices of program planning, coordination, and implementation in higher education and healthcare.
2. Principles and practices of equity-minded, student-centered education and inclusive pedagogy.
3. Record keeping and reporting practices, including data tracking, dashboard tools, basic statistical summaries, and presentation of program outcomes.
4. Principles and practices of public relations, partnership engagement, and cross-institutional collaboration.
5. Office procedures, methods, and equipment including computers and applicable software applications (e.g., word processing, spreadsheets, databases, learning management systems).
6. Basic budgeting and accounting principles as they apply to program and funding alignment.
7. English usage, spelling, grammar, punctuation, and professional business writing.
8. Interpersonal skills using tact, patience, cultural sensitivity, and courtesy in working with diverse populations of students, faculty, staff, and external partners.

Ability to

1. Interpret and apply state and national accreditation, regulatory, and funding requirements.
2. Coordinate multiple complex academic program functions across defined workstreams.
3. Sustain partnerships with internal and external stakeholders.
4. Compile, organize, interpret, and summarize program data; identify trends; and support preparation of compliance and accreditation reports.
5. Use technology effectively for program operations, compliance systems, and data management, tracking, and reporting.
6. Prepare clear, accurate, and concise written reports, correspondence, and informational materials.
7. Plan and organize work effectively to meet schedules and deadlines with attention to detail.
8. Work independently and exercise sound judgment within established guidelines.
9. Communicate effectively, both orally and in writing, with diverse audiences.
10. Provide lead direction, training, scheduling assistance, and coordination for assigned student assistants and support staff.
11. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Desirable Qualifications Two years of increasingly responsible administrative, technical, and/or program coordination experience in a health department preferred.

Job Work Schedule 40 hours/week, Monday – Friday, 8:00 a.m. – 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year.

Physical Demands and Working Environment

Environment: Work is performed primarily in a standard office setting; may include some travel to clinical sites and partner agencies.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to sit or stand for extended periods; to occasionally bend, kneel, and reach; to lift, carry, push, and/or pull up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

EEO Statement

It is the policy of this District to provide equal opportunity in all areas of employment practices and to assure that there shall be no discrimination against any person on the basis of sex, ancestry, age, marital status, race, religious creed, mental disability, medical condition (including HIV and AIDS ), color, national origin, physical disability, family or sexual preference status and other similar factors in compliance with Title IX, Sections 503 and 504 of the Rehabilitation Act, other federal and state non-discrimination regulations, and its own statements of philosophy of objectives. The District encourages the filing of applications by both sexes, ethnic minorities, and the disabled.

The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position