Program Coordinator Lead-OBGYN-Full-Time-Days

UF Health; Jacksonville (FL); On-site; USD 60,000 - 100,000; Full time

Job summary

UF Health in Jacksonville seeks a Program Coordinator Lead in the OB/GYN department to drive operational initiatives and strategic projects in alignment with organizational goals.

The role requires independent judgment, strong communication skills, and the ability to manage multiple priorities while collaborating with clinicians, administrators, and UF communications teams. Master's degree preferred and healthcare administration background is advantageous.

Qualifications

• Bachelor's degree in business, healthcare administration, or related field; or an equivalent combination of education and experience.
• Master's degree preferred.
• Experience in business administration or a related field is preferred.

Responsibilities

• Coordinate operational initiatives to align workflow activities with departmental and organizational goals.
• Develop and execute communications initiatives, including newsletters and department updates.
• Oversee project coordination, timelines, and follow-ups to ensure accountability and efficiency.
• Enhance departmental visibility through newsletters, social media, and website updates in collaboration with UF communications.
• Support strategic planning by documenting minutes and action items for department meetings.
• Develop and maintain operation reports, engagement metrics, and KPI tracking tools.
• Collaborate with leadership to optimize workflows and resource use for department goals.
• Create division-specific materials and patient-facing resources per University and ACGME standards.
• Assist residents and faculty on research projects and potential publications.

Skills

Business administration

Social media

Marketing tools

AI tools

Education

Bachelor's degree in business or healthcare administration

Master's degree preferred

Tools

AI tools

Job description

Overview

Description:

Reporting to the Director, Healthcare Administration, working closely with the Department's Business Manager, Division Administrator, and Clinical Administrator, the Program Coordinator Lead will coordinate operational initiatives and departmental priorities, ensuring departmental alignment with organizational goals and timelines. The ideal candidate will be capable of functioning independently to apply judgment in decisions relating to day-to-day operations while maintaining departmental and divisional strategic goals.

Responsibilities

Job Requirement:

• Coordinate Operational Initiatives: Supports the objectives and goals of the OB/GYN department by functioning as a program coordinator lead. Align workflow activities and strategic projects with divisional, departmental and organizational objectives.
• Development and Execution of Communication Initiatives: Oversee operational communication activities, presentations, newsletters, run department meetings, and coordinate departmental updates.
• Project Coordination: Manage departmental projects, operational deliverables, timelines, and follow-ups to ensure accountability and efficiency.
• Visibility and Engagement Support: Design and disseminate periodic newsletters and social media content to faculty, staff, GME alumni, resident physicians, and key stakeholders to keep them informed regarding departmental activities. Enhance departmental visibility through website coordination, communication planning, content organization, and collaboration with UF communications and marketing teams.
• Strategic Planning Sessions: Ensure senior department secretaries of the divisions within the department arrange, take minutes, and document action items at scheduled planning sessions, working with administrative leadership to prepare specific timelines and records for department meetings and strategic planning sessions.
• Report Development: Work with department administrative and clinical leadership to develop and maintain division and departmental operation reports, engagement metrics, and prepare KPI tracking tools.
• Workflow Improvement: Collaborate with the Clinical Administrator, Business Manager, and Operations Manager to ensure effective workflows, ensuring optimum use of available resources to meet department goals.
• Resource Development: Assist in creating division-specific materials, patient handouts, rack cards, and operational resources in accordance with University and ACGME standards.
• Research Support: Assist resident physicians along with faculty and staff on the development of research projects and the preparation of potential publication materials for white papers or peer reviewed journals

Qualifications

Qualification:

Additional duties as assigned may vary.

Experience Requirements:

• Previous experience in business administration or a related field is preferred. Understanding of social media, marketing tools, and AI tools is preferred

Education

• Bachelor's degree in business, healthcare administration, or related field; or an equivalent combination of education and experience. - required Master's Degree preferred.

Additional Duties:

Additional duties as assigned may vary.

UJPI is an Equal Opportunity Employer and Drugfree Workplace