Program Coordinator, JD Admissions

Arizona State University; Phoenix (AZ); On-site; USD 50,000 - 55,000; Full time

Job summary

Arizona State University’s Sandra Day O'Connor College of Law seeks a JD Admissions Coordinator to join the Admissions and Financial Aid team. You will coordinate recruitment activities, events, and visits across JD pathways, and handle admissions counseling, file reviews, and interviews for prospective JD students.

You will also support daily operations of the JD Admissions Office, report to the Assistant Dean of Admissions and Financial Aid, and work closely with the team to meet recruitment

Qualifications

• Associate's degree and one year of experience in the area, or equivalent combination.
• Ability to coordinate recruitment activities and programs with attention to detail.
• Strong communication and public speaking skills preferred.
• Experience in higher education and advising or customer service.
• Proficiency with Microsoft Office and familiarity with Salesforce, Unite/admissions software, Concur.

Responsibilities

• Coordinate recruitment activities, events, visits, and programs across JD pathways.
• Provide admissions counseling including advising applicants and conducting interviews.
• Assist with daily operations of the JD Admissions Office and data management.
• Communicate effectively with students, faculty, staff, and alumni regarding admissions programs.
• Schedule group visits and track admissions expenditures and reimbursements.
• Maintain and manage recruitment-related software, forms, and records.

Skills

Teamwork

Organizational skills

Public speaking

Advising

Customer service

Budget tracking

Confidential information handling

Communication

Education

Associate's degree

Tools

Salesforce

Unite/admissions software

Concur

Event software

Job description

Job Profile:

Academic Program Specialist 1

Job Family:

Academic Program Management

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports the coordination of day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be educational, or service oriented, and may exist as a subset of an integrated funded program activity.

Job Description:

The Sandra Day O'Connor College of Law seeks an engaging, detail-oriented and creative individual to join the Admissions and Financial Aid team in the position of JD Admissions Coordinator. This position will coordinate and facilitate recruitment activities, events, visits, and programs across all JD pathways. This position will also have admissions counseling responsibilities, including advising applicants on the admissions process, conducting admissions interviews, reviewing files, and attending recruitment events. Additionally, this position will assist with the daily operations of the JD Admissions Office. This position will report to the Assistant Dean of Admissions and Financial Aid.

Salary Range:

$50,000 - $55,000 per year; DOE

Essential Duties:

• Support and help to develop effective recruitment initiatives and programs
• Interact and serve as a liaison with students, faculty, staff, and alumni in facilitating admissions programs
• Effectively communicate information about all aspects of the College of Law, including delivering presentations to groups, maintaining student-facing information and resources, and holding frequent information sessions, individual advising appointments, and admissions interviews for prospective JD students
• Organize and execute admitted students' programs and other admissions and prospective student events and meetings, including occasional virtual or off-site events and some evenings and weekends
• Handle incoming and outgoing communications with prospective and admitted students via email, telephone, video/Zoom, in person, and through social media platforms
• Help to coordinate and schedule group visits
• Evaluate applicant files and make recommendations on the applicant record
• Track purchases and expenditures, prepare financial documentation, and process travel and event reimbursements and credit card expenses
• Maintain and manage various software systems, forms, and records related to recruitment events and application information and assist with data inquiries and organization
• Perform various administrative duties, such as data entry and maintaining spreadsheets, document and word processing, and event material preparation
• Work closely with the entire admissions and financial aid team to meet recruitment goals and collaborate effectively, and assist with additional tasks related to recruitment, financial aid, processing, operations, and compliance
• Physical presence at the College of Law is an essential function or requirement of this job
• Performing other duties as assigned to support the goals of the department and ASU Law

Desired Qualifications:

• Ability to work independently and as part of a team in a fast-paced, service-oriented office
• Experience working in a higher education environment
• Demonstrated organizational skills and high attention to detail
• Evidence of effective communication skills; public speaking experience preferred
• Advising or customer service experience
• Experience with budgetary tracking and reconciliation
• Experience in working with varied populations
• Experience working with confidential information or files
• Demonstrated knowledge of Microsoft programs such as Word, Excel, PowerPoint and Outlook
• Experience working with Salesforce, Unite/admissions software, Concur, and/or event software
• Collaborative, proactive, adaptable, and pragmatic
• Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Frequent standing for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor and mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Some travel may be required.

Department Statement:

The Sandra Day O'Connor College of Law at Arizona State University is one of the nation's preeminent law schools, focused on offering students a personalized legal education. Ranked No. 1 in Arizona since 2010 and the top 20 Public Law school in the Nation by U.S. News & World Report, ASU Law offers students the opportunity to tailor their education, to match externships to their interests, and the career services resources to help land their ideal jobs. Additionally, ASU Law's LEED Gold certified building in downtown Phoenix is steps away from the legal, political, and economic heart of Arizona. The Admissions and Financial Aid Office manages the application process, recruitment, and financial aid for the various degree programs at the College of Law, including JD, LLM, and multiple legal master degrees. For more information, visit law.asu.edu

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance

For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.