Program Coordinator IV

State of North Carolina; North Carolina; On-site; USD 53,000 - 92,000; Full time

Job summary

The State of North Carolina's Department of Transportation seeks a Program Coordinator IV to support the Fleet and Materials Management Unit. You will help coordinate shop equipment replacement, work with the Equipment Depot team, and ensure timely procurement and documentation for invoicing.

You will develop timelines, analyze fleet data, and generate reports to support planning, budgeting, and operational decisions. Strong collaboration with vendors and internal teams is essential.

Qualifications

• Bachelor’s degree from an accredited institution and three years of related experience or equivalent.
• Experience with procurement processes and fleet inventory management is preferred.
• Ability to analyze fleet data and prepare planning and budgeting reports.

Responsibilities

• Assist Fleet Support Manager with Fleet and Materials Management responsibilities.
• Coordinate shop equipment and tool replacement programs and procure equipment.
• Develop program timelines and manage budgets to keep activities on schedule.
• Work with vendors to obtain quotes and enter requisitions for shop equipment.
• Prepare recurring and special reports to support planning and management decisions.
• Oversee equipment and small tool inventories and ensure proper documentation for invoicing.

Skills

Procurement process

Fleet data analysis

Reporting

Budgeting

Cross-functional coordination

Education

Bachelor’s degree

Job description

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Program Coordinator IV (NS)

Position Number

60024065

Grade

NC14

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This is a repost. Previous applicants must reapply to be considered.

This position will assist the Fleet Support Manager for Fleet and Materials Management Unit. Coordinates the Shop Equipment and Tool Replacement program. Works with the Equipment Depot Superintendent, and the 14 Division Area Equipment Superintendents to help determine shop equipment needs and procure new or replacement equipment for the shops. Develop and updates program timelines to ensure activities remain on schedule and within budget. Works directly with vendors to obtain quotes and enter in requisitions for shop equipment. Works with NCDOT Purchasing and State Purchase & Contract to establish contracts as needed for shop equipment procurements. Reviews vendor performance, analyzes purchasing options, and recommends cost effective solutions. Analyze program and fleet data and prepare reports that support planning, budgeting, and operational decisions. Includes evaluation of equipment needs, lifecycle data, utilization, repair, operational costs, and readiness metrics. Prepares recurring and special purpose reports to support program planning, budgeting, and management decisions. Oversee the equipment and small tool inventories of the shops at the Equipment Depot, perform spot checks of small tool inventories and assist with managing the annual shop equipment and small tool inventories. Provides guidance on equipment requests, procurement requirements, documentation procedures, and program timelines. Ensure all equipment received is accurately captured in required documentation to support timely invoice payment. Supports cross unit coordination to ensure program alignment with operational needs. Administer the Fleet Vendor Loyalty Program. Specifically, the Ford Pro Parts Loyalty Rewards (PLR) system, to maximize financial earn backs and volume rebates. Track and reconcile bi-annual purchasing data against Fleet Identification Numbers to guarantee 100% recapture of eligible rebate funds. Reinvest recovered loyalty funds strategically into shop budget to procure specialized tools, shop equipment, and inventory. Other duties as assigned.

Must be able to legally operate a motor vehicle.

The program area for this position includes one or more of the following: working knowledge of the North Carolina procurement process and/or working knowledge of fleet inventory administration.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC14 $52,592-$92,036

Management prefers applicants with the following:

• Knowledge of the State Procurement Process and applicable purchasing rules and regulations
• Demonstrated ability to analyze programs and fleet data and prepare reports that support planning, budgeting, and operational decisions
• Demonstrated ability to manage multiple tasks, meet deadlines, and ensure project activities stay on schedule and within budget
• Demonstrated ability to establish and maintain effective working relationships with internal and external customers

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree from an appropriately accredited institution and three (3) years of experience related to the area of assignment; or an equivalent combination of training and experience.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.We invite all potential applicants to apply for positions for which they may be qualified.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.