Program Coordinator, International Development

Yale Cancer Center; New Haven, Northern (CT, KY); Hybrid; USD 47,000 - 52,000; Full time

Job summary

Yale Cancer Center in New Haven, CT, seeks a Program Coordinator on the International Development Team to support gift officers with writing, research, data analysis, and event planning. The role involves preparing donor briefings, proposals, stewardship reports, and briefings for Yale leaders.

The incumbent will craft materials aligned with Yale's voice, conduct multi-language research when relevant, and coordinate campus visits and events for international donors and prospects.

Qualifications

• Exceptional writing and editing skills with strong research abilities.
• Excellent attention to detail in data from diverse sources.
• Professionalism and discretion when handling confidential information and interacting with Yale leadership.
• Strong organizational skills with ability to multi-task across global projects and deadlines.
• Advanced knowledge of MS Word, Excel, database software, and reporting tools (PowerPoint, Adobe Acrobat).

Responsibilities

• Coordinate with Yale departments to develop proposals and briefings; plan events.
• Maintain a log of Yale activities with development potential for prospects.
• Staff events; arrange hosts/locations, invitations, attendance, biographies, and vendor coordination.
• Conduct research on individuals, corporations, foundations, governments, and institutions; include non-English sources when needed.
• Draft biographical materials, proposals, gift acknowledgments, and stewardship reports.
• Design and produce ad hoc reports using the alumni database; run analyses as needed.
• Research gift commitments; ensure accuracy of acknowledgments and donor records.
• Build relationships with staff; serve as a key contact for departmental needs.
• Interact with donors at the direction of directors and gift officers.
• Assist with task delegation to student workers; perform other duties as assigned.

Skills

Writing

Editing

Research

Data analysis

Communication

Confidential handling

Multilingual capability

Organization

Education

Bachelor7s Degree

Associate7s Degree

High School Diploma

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Database software

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$35.64

Overview

Reporting to the Program Manager on the International Development team, the Program Coordinator (PC) provides comprehensive and high-level writing, research, data analysis, event planning, and project coordination support to frontline gift officers on the International Development Team to advance their mission to cultivate, solicit, and steward international donors and prospects. As a valued partner to the team’s development officers, the PC develops and enhances materials for donors that are accurate, compelling, and appreciative. The PC also works with gift officers to prepare briefing materials for Yale leaders in advance of their meetings with donors and prospects.

The PC drafts a wide variety of written materials, including comprehensive individual donor briefings, gift proposals, stewardship reports, gift agreements, and internal and external correspondence that conforms to the style and voice of the sender. Additionally, the PC coordinates with development colleagues and other offices campus-wide to develop or enhance proposals and briefings summarizing Yale activities worldwide and conducts research on individuals, corporations, foundations, governments and institutions using office files, databases, and internet search engines and resources, including sources in other languages relevant for international development.

The PC also provides high level support in data analysis, events, and internal administration. The PC designs, develops, and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database. The PC also assists with arranging campus visits for international donors and prospects and coordinating and assisting with a range of event logistics, e.g., compiling and maintaining invitation lists, extending invitations, confirming attendance, ensuring attendance accuracy, preparing biographies for guest speakers, staffing selected events, and contacting vendors.

Other duties include ensuring the accuracy of gift acknowledgments and all information relayed to prospects; building strong relationships with staff and serves as a key contact on questions relating to various departmental needs; entering data into to the development database and ensuring accuracy of donor records; interacting with donors at the request of the Director and International Development officers in response to inquiries; and assisting with other administrative duties as assigned.

The following principal responsibilities are generic in nature. Applicants will find the information in this position focus to be most relevant to the needs of the position.

Required Skills and Abilities

1. 1.Exceptional communication skills with special emphasis on writing ability and editing. Demonstrated research abilities. Writing sample required at time of interview.
2. 2.Strong attention to detail, including identifying and errors in data and analyzing large volumes of information from disparate sources and synthesizing it in cogent and concise written form.
3. 3.Professionalism, maturity, and an ability to work with confidential information and to interact with top level donors and Yale administrators. Comfort working with foreign names/addresses. and communicating with individuals in other countries.
4. 4.Strong organizational skills. Ability to prioritize work, multi-task, especially on projects, prospects, and proposals in different parts of the world, and meet deadlines in a team-centered, time-constrained environment. Ability to initiate and see tasks through with minimal supervision.
5. 5.Advanced knowledge of MS Word, Excel, database software and reporting, and the ability to conduct data analysis. Knowledge of PowerPoint and Adobe Acrobat.

Preferred Skills and Abilities

1. 1. Experience with development work
2. 2. Familiarity with Yale.
3. 3. Global orientation, experience working across countries and regions, and proficiency in more than one language.
4. 4. Experience using Adobe InDesign.

Principal Responsibilities

1. 1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
2. 2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
3. 3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors.
4. 4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development.
5. 5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, endowed gift agreements and stewardship reports.
6. 6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database.
7. 7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
8. 8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
9. 9. Interacts with donors at the request of director and/or gift officers in response to inquiries.
10. 10. Assists with the assignment of tasks to student workers.
11. 11. May perform other duties as assigned.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under