Program Coordinator, Institutional Opportunity

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Tuition Reimbursement

Job summary

UT Southwestern Medical Center in Dallas seeks a Program Coordinator to direct and support the Umbrella Pipeline Program and related initiatives, exercising independent judgment. This role focuses on collecting and maintaining data in institutional databases, coordinating with directors, faculty, staff, and partners, and producing routine and ad hoc reports.

The ideal candidate has a Bachelor's degree and 5 years of experience, with strong communication and budget tracking skills, and a

Qualifications

• Bachelor's degree required in a related field.
• 5 years experience in a relevant role; or more with education.
• Experience coordinating programs and data management is preferred.

Responsibilities

• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops and manages program budget.
• Builds relationships with internal/external partners and agencies.
• Plans events and coordinates meetings across programs; reports on metrics.

Skills

Data management

Stakeholder collaboration

Analytical skills

Communication

Project coordination

Education

Bachelor's degree (Business Admin / Health Care Admin / Education)

Tools

Databases

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.

ESSENTIAL FUNCTIONS FOR PROGRAM COORDINATOR

Umbrella Pipeline Program

• Assist with the support and day-to-day operations of a centralized pipeline initiative.
• Collect, maintain, and manage participant, trainee, and alumni data in an institutional databases and tracking systems, ensuring data accuracy, integrity, and confidentiality.
• Collaborate with program directors, faculty, staff, and institutional partners to gather, verify, and update trainee and alumni information across multiple programs.
• Maintain standardized processes, documentation, and reporting procedures to support data collection, outcome tracking, and program evaluation efforts.
• Generate routine and ad hoc reports on participant demographics, academic progression, research engagement, degree completion, career outcomes, and other program metrics.
• Monitor program expenditures and administrative activities assigned and provide support for budget tracking and resource management.
• Coordinate meetings, communications, and collaborative activities among participating programs and stakeholders.
• Perform other duties as assigned.

Healthcare Summer Internship Program

• Assist the Director in the coordination efforts of the Healthcare Summer Internship Program.
• Support recruitment efforts, onboarding, and engagement activities.
• Support review, verification, and communication of applicants.
• Develop communications on the internship to departments, applicants, and participants.
• Maintain alumni database, communication with alumni, and tracking their progress.

Pathway to Science: UTSW and UNT Dallas Collaboration

• Assist with coordinating program needs, including program supplies, schedules, and communication.
• Maintain alumni database, communication with alumni, tracking their progress.
• Assist with the coordination of onboarding of UNT Dallas students.
• Maintain evaluation system, tracking, and reporting.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
• Experience
  5 years Experience in appropriate field or
  May consider additional years of experience in lieu of education.

JOB DUTIES

• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Plans and coordinates special events. Participates in conferences. Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
• May provide supervision to staff members.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.