Program Coordinator II - Neurology

Mount Sinai; United States; On-site; USD 66,000 - 85,000; Full time

Job summary

Mount Sinai Health System is seeking a Program Coordinator II to provide administrative, operational, and programmatic support to a complex program area within a hospital setting. You will coordinate resources, track program metrics, and assist with budgets and grants while ensuring adherence to policies.

You will collaborate across departments, arrange staff training, and help improve processes to increase efficiency and effectiveness in program delivery.

Qualifications

• Bachelor's Degree preferred; an equivalent combination of education and/or experience may substitute for the degree.
• 3+ years' experience coordinating and administering program activities in an academic medical center, hospital, healthcare department, or clinical operations setting.
• Excellent written and oral communication skills.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Ability to handle confidential and sensitive information with discretion.
• Tracking outstanding items, elevate issues appropriately, and ensure timely completion.
• Adaptability and willingness to navigate changing priorities.
• Strong follow-through and accountability.
• Working independently, with guidance, while collaborating effectively across teams.
• Supporting process improvement and maintain documentation standards.

Responsibilities

• Provide administrative, operational and programmatic support to assigned program area.
• Coordinate and oversee program resources to meet goals and objectives.
• Monitor workflow and adjust as needed to ensure timely completion of tasks.
• Collaborate with staff across departments to support program activities and training.
• Assist in monitoring and evaluating program effectiveness and process improvements.
• Prepare program budgets and assist in grant administration and reporting.

Skills

Excellent communication

Organizational skills

Multitasking

Attention to detail

Discretion with confidential info

Independent yet collaborative

Education

Bachelor's Degree preferred

Tools

Microsoft Office Suite

Excel

Job description

The Program Coordinator II is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program Coordinator is knowledgeable about institutional and program policies and procedures and provides support to a large or complex program or to multiple smaller programs. (A Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself.)

• Ensures that adequate staffing, space utilization, equipment and other resources are available to best support the provisions of services and to meet the program goals and objectives.
• May monitor the workflow and make adjustments to ensure the timely completion of program support activities. Provides and/or arranges staff training as needed, if applicable.
• Maintains liaison with staff in other departments to coordinate program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in monitoring and evaluating program effectiveness; demonstrates continuous efforts to improve support operations and systems, to streamline work processes and to increase the effectiveness and efficiency of the program.
• Provides assistance to staff in assigned areas to ensure program objectives are accomplished.
• Coordinates and oversees grant related issues, reporting of program statistics and the implementation of data collection procedures.
• Administers program procedures and systems. Ensures information is disseminated to staff regarding program and Mount Sinai Medical Centers policies and procedures.
• Assists in the planning, coordination and implementation of seminars, conferences and workshops. Recommends new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
• Assists in the preparation of program budgets and grants. May Assists in monitors, verifies and reconciles budget expenditures.
• May participate in hiring, performance appraisal, promotions, transfers and other personnel transactions as assigned.
• Performs other related duties.

• Bachelor's Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• 3+ years' experience coordinating and administering program activities in an academic medical center, hospital, healthcare department, or clinical operations setting
• Excellent written and oral communication skills
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and accuracy
• Skills & Competencies:
  • Proficiency with Microsoft Office Suite, particularly Excel
  • Ability to handle confidential and sensitive information with discretion
  • Tracking outstanding items, elevate issues appropriately, and ensure timely completion
  • Adaptability and willingness to navigate changing priorities
  • Strong follow-through and accountability
  • Working independently, with guidance, while collaborating effectively across teams
  • Supporting process improvement and maintain documentation standards

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $85,000.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.