Program Coordinator II - EnMed Curriculum

Texas A&M University; Houston (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Texas A&M University is seeking a Program Coordinator II to support the Pre-Clerkship curriculum within the EnMed curriculum program. You will coordinate course information, schedules, and LMS activities, while acting as a liaison among faculty, students, and staff.

Responsibilities include coordinating room and Zoom sessions, proctoring logistics for exams, and leading course initiation meetings. A strong background in medical education or university administration is preferred.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of program administration experience.
• Background in medical education, business administration, or management.
• Professional experience in higher education or a medical setting.
• Experience with learning management systems such as Canvas, Progress IQ, ExamSoftware.
• Knowledge of TAMUS Policies and Regulations and Texas A&M University Rules.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Coordinates all course information and scheduling for assigned courses.
• Arranging room reservations and Zoom sessions.
• Coordinating proctors and rooms/Zoom sessions for examinations.
• Maintaining the learning management system.
• Preparing and leading course initiation meetings.
• Serving as the primary administrative liaison with faculty regarding course scheduling.
• Coordinating with the Offices of Academic Technology, Marketing, and Communications for session support.
• Directs curriculum coordination and dissemination of course materials.
• Administers curriculum in-person and online via LMS and other required software.
• Leads meetings related to Pre-clerkship and site coordinator activities.

Skills

Project coordination

Communication

Team collaboration

Policy adherence

Education

Bachelor's degree or equivalent

Tools

Canvas

Progress IQ

ExamSoftware

Job description

Job TitleProgram Coordinator II - EnMed Curriculum Agency Texas A&M University Department School of Engineering Medicine Proposed Minimum SalaryCommensurate Job LocationHouston, Texas Job TypeStaff Job Description Our Commitment

Who we are As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research, and team-based health care delivery.

What we want The Program Coordinator Il will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under the direct supervision of the Pre-Clerkship Program Manager. This position creates, coordinates, and disseminates information related to the assigned courses; updates and posts materials in the learning management system; updates the courses' calendar and schedule, reserves rooms and/or creates Zoom sessions; and serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience. Please note: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Responsibilities

Pre-Clerkship Coordination

• Coordinates all course information and scheduling for assigned courses.
• arranging room reservations and Zoom sessions
• coordinating proctors and rooms/Zoom sessions for examinations
• maintaining the learning management system
• preparing and leading course initiation meetings
• serving as the primary administrative liaison with faculty regarding course scheduling
• coordinating with the Offices of Academic Technology, Marketing, and Communications for support related to course sessions, examinations, and trainings.

Curriculum Management

• Directs course leadership in the coordination and dissemination of course materials required of curricular blocks, threads, Pre-clerkship courses and engineering courses within the School of Engineering Medicines education program.
• Administers curriculum in-person and in e-learning environments utilizing a learning management system application as well as additional required software applications.
• Manages the learning management system for the assigned courses.

Communication and Team Cooperation

• Leads meetings related to Pre-clerkship, site specific coordinator meeting (required), all sites coordinator meeting (required), Pre-clerkship subcommittee meeting (as needed), curriculum committee meeting (as needed).
• Oversees the investigation of student and Pre-clerkship faculty concerns, identify problems, and assists associate director and/or Pre-clerkship assistant dean in establishing goals and objectives to resolve concerns.
• Works collaboratively and cooperatively with other Pre-clerkship coordinators, directors, students, and staff.
• Leads special projects and teams related to the Pre-clerkship curriculum.

Accreditation

• Maintains and coordinates data required to comply with institutional program and accreditation requirements in a timely manner.
• Ensures implementation and adherence to policies and procedures.
• Directs the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses.
• Directs the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format.

Policies & Procedures

• Performs all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and medical school guidelines.
• Maintains strict confidentiality with regards to exams, quizzes, and planning information prior to implementation.
• Distributes knowledge of medical education, and engineering education, policies and procedures as a program lead.
• Develops and directs special tasks and projects as needed with little or no supervision from the associate director and/or the Pre-clerkship assistant dean.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of program administration experience.
• Background in medical education, business administration, or management.
• Professional experience in higher education or a medical setting.
• Experience with learning management system-- and/or Canvas, Progress IQ, ExamSoftware.
• Knowledge of TAMUS Policies and Regulations and Texas A&M University Rules.
• Proficiency in MS Word, Excel, PowerPoint, and Outook.

Why Texas A&M University?

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.