Program Coordinator II

Texas A&M AgriLife Research; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Texas A&M AgriLife Research is looking for a Program Coordinator II to join its Healthy Living program at the AgriLife Center in Dallas. This role is essential in providing administrative, operational, and project management support to the Healthy Living leadership team. Responsibilities include budgeting, stakeholder engagement, and supporting community research initiatives.

The ideal candidate will have a Bachelor's degree and four years of related experience, demonstrating strong communication skills and proficiency in relevant software applications.

Qualifications

• Bachelor’s degree in related field or equivalent combination of education and experience.
• Four years of related experience.
• Ability to manage and safeguard confidential information with discretion and professionalism.

Responsibilities

• Provide administrative support to Healthy Living leadership.
• Assist with budget management and fiscal activities.
• Coordinate stakeholder meetings and engagement activities.

Skills

Project management

Excellent written and oral communication skills

Planning and organizational skills

Word processing and presentation applications

Budget management

Confidential information management

Education

Bachelor's degree in related field

Master's degree in related field (preferred)

Tools

Excel

Word

PowerPoint

Teams

Qualtrics

Job description

Overview

Program Coordinator II position with Texas A&M AgriLife Institute for Advancing Health Through Agriculture (IHA) Healthy Living program, based at the AgriLife Center at Dallas. The role supports collaboration with the Healthy Living team and provides administrative, operational, and project management assistance to program leadership, including the Associate Director of Healthy Living.

Position Information

Texas A&M AgriLife’s IHA Healthy Living program focuses on community-engaged research to address health disparities. The Dallas Center focuses on healthy living, urban agriculture and forestry, and water and land resource management. The Center is a regional hub for AgriLife activity.

Responsibilities

• Provide administrative, operational, and project management support to Healthy Living leadership, including managing calendars, coordinating meetings and travel, preparing agendas and materials, and supporting stakeholder engagement activities.
• Assist with fiscal management activities, including budget development, monitoring, forecasting, financial reporting, purchasing, travel, reimbursements, payroll allocations, and fiscal year planning.
• Coordinate meetings, advisory groups, and stakeholder activities, serving as a liaison between program leadership and internal and external partners.
• Prepare, review, and analyze financial, operational, and administrative reports; assist in identifying funding opportunities; support documentation and reporting requirements for grants, contracts, and program operations.
• Assist with the management and coordination of the Healthy Living portfolio by supporting program planning, goal setting, implementation, evaluation, and continuous process improvement.
• Collaborate with the Healthy Living team to support planning, development, implementation, and coordination of community-engaged research projects, programs, and strategic initiatives.
• Coordinate internal and external communications, including reports, presentations, correspondence, executive communications, and program materials.
• Support personnel administration, including onboarding, hiring, training coordination, personnel records management, effort reporting, payroll actions, and guidance on administrative policies and procedures.
• Maintain and prepare professional and organizational documentation, including curriculum vitae, biosketches, organizational charts, letters of support, and related materials.
• Develop and maintain project management, evaluation, and coordination tools, including online platforms such as Qualtrics and related systems.
• Collect, organize, and analyze data to support leadership decision-making, strategic planning, and operational effectiveness.
• Support operational planning and coordination across multiple program locations and initiatives.
• Performs other related duties as assigned.

Required Qualifications

• Bachelor’s degree in related field or equivalent combination of education and experience.
• Four years of related experience.
• Professional demeanor and demonstrated ability to manage and safeguard confidential information with discretion and professionalism.
• Ability to take initiative, work independently, multitask, and manage priorities.
• Excellent written and oral communication skills.
• Outstanding planning and organizational skills.
• Knowledge of word processing, spreadsheet, database, and presentation applications, including Excel, Word, PowerPoint, and Teams.

Preferred Qualifications

• Master’s degree in related field (e.g., public health, business, public administration, science, health administration, health communication).
• 6+ years of progressively responsible experience in research management, operations, executive support, or related administrative functions.
• Experience supporting executive leadership in higher education, healthcare, research, or public health.
• Experience with grant administration, budget management, and university administrative systems.
• Fluent in Spanish and English, verbal and written.
• Project management experience, including planning and evaluation, task management, resource allocation, and budget management.
• Research background with community-engaged research and evaluation projects.
• Experience with scientific writing, proposal preparation, and editing manuscripts and documents.
• Experience conducting human subjects research and working on research grants.
• Experience coordinating research programs in underserved populations, minority and urban health, food systems, community-based health interventions, and technology-enabled outreach.
• Knowledge of the Land Grant University System, community-campus partnership, and the Extension system.

What You Need To Know

Salary: Compensation for this position is commensurate based on qualifications.