Program Coordinator II

Texas A&M University; College Station (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and AD&D insurance

Flexible spending accounts

Retirement benefits

Tuition assistance

LinkedIn Learning access

Job summary

Texas A&M University’s Vet Med – Physiology & Pharmacology seeks a Program Coordinator II to support academic programs, exams, and faculty communications in College Station. This full-time role partners with department leadership to ensure smooth operation of VTPP coursework and related activities.

The successful candidate will coordinate course schedules, exams, accommodations, LMS support (Canvas), and catalog maintenance, while promoting accessibility and adherence to university policies.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of related experience.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills.

Responsibilities

• Plan, organize, and oversee program implementation in collaboration with departmental leadership to ensure efficient execution of academic initiatives.
• Develop, implement, and continuously improve program procedures and workflows to enhance operational effectiveness and consistency.
• Lead coordination and administration of course schedules, instructional materials, and faculty communications to ensure seamless course delivery.
• Ensure all teaching materials are current and compliant with university-required verbiage and standards, including accessibility guidelines.
• Oversee exam development and administration processes, including exam setup, reporting, and adherence to academic policies.
• Exam preparation: including but not limited to print exams, create multiple versions of exams, grade scantrons, set up exam rooms (including seating charts), prepare item analysis sheet for instructors and students, upload exams to AIMS portals for accommodations students.
• Coordinate make-up exam scheduling and proctoring.
• Develop in-depth understanding of Learning Management Systems (LMS) to ensure faculty support as needed.
• Maintain and support Canvas courses for all VTPP-based coursework.
• Oversee VTPP undergraduate absences verification and approval and necessary excuses from appropriate activities.
• Manage ADA accommodations and coordinate make-up exams as needed for all VTPP courses.
• Maintain and update VTPP course catalog entries through CourseLeaf.

Skills

Multitasking

Office software

Verbal and written communication

Education

Bachelor's degree or equivalent

Four years related experience

Tools

Canvas LMS

CourseLeaf

Job description

Job TitleProgram Coordinator IIAgencyTexas A&M UniversityDepartmentVet Med - Physiology & PharmacologyProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionOur CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.Who we areThe Texas A&M College of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.What we wantThe Program Coordinator II for Veterinary Physiology and Pharmacology (VTPP) provides administrative and operational support for VTPP academic programs, ensuring courses, faculty needs, instructional materials, and related processes are organized and effectively managed. The role also coordinates exams, accommodations, scheduling, and other academic activities while collaborating with faculty, students, and departments to support smooth and efficient program operations.What you need to knowSalary: CommensurateSchedule/Location: Full-time | College Station, TXCover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.QualificationsRequired Education and ExperienceBachelor's degree or equivalent combination of education and experience.Four years of related experience. Knowledge, Skills, and AbilitiesAbility to multitask and work cooperatively with others.Knowledge of word processing, spreadsheet, and database applications.Verbal and written communication skills.Preferred qualificationsMasters degreeAdministrative experienceResponsibilitiesProgram AdministrationPlan, organize, and oversee program implementation in collaboration with departmental leadership to ensure efficient execution of academic initiatives.Develop, implement, and continuously improve program procedures and workflows to enhance operational effectiveness and consistency.Lead coordination and administration of course schedules, instructional materials, and faculty communications to ensure seamless course delivery.Ensure all teaching materials are current and compliant with university-required verbiage and standards, including accessibility guidelines.Exam Development & AdministrationOversee exam development and administration processes, including exam setup, reporting, and adherence to academic policies.Exam preparation: including but not limited to print exams, create multiple versions of exams, grade scantrons, set up exam rooms (including seating charts), prepare item analysis sheet for instructors and students, upload exams to AIMS portals for accommodations students.Coordinate make-up exam scheduling and proctoring.DVM, Graduate & Undergraduate & Course SupportDevelop in-depth understanding of Learning Management Systems (LMS) to ensure faculty support as needed.Maintain and support Canvas courses for all VTPP-based coursework.Oversee VTPP undergraduate absences verification and approval and necessary excuses from appropriate activities.Manage ADA accommodations and coordinate make-up exams as needed for all VTPP courses.Maintain and update VTPP course catalog entries through CourseLeaf.Program DevelopmentThe ideal candidate will have well-developed problem-solving skills, strong intuition, and innovative ideas to improve efficiency and better support the demands that our faculty encounter.Additional InformationMachines or equipment used in the performance of essential dutiesCommon office equipment.Common classroom furniture and supplies.Physical RequirementsAbility to repeatedly lift and/or move medium weighted objects.Ability to sit for extended periods of time during exam proctoring.Occassional lifting/carrying/moving of classroom/office materials and equipment.Other Requirements and FactorsThis position is security sensitive.This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.Why Texas A&M University?We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums12-15 days of annual paid holidaysUp to eight hours of paid sick leave and at least eight hours of paid vacation each monthAutomatic enrollment in the Teacher Retirement System of TexasHealth and Wellness: Free exercise programs and release timeProfessional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and moreEducational release time and tuition assistance for completing a degree while a Texas A&M employeeLiving Well, a program at Texas A&M that has been built by employees, for employeesInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.