PROGRAM COORDINATOR II

UAB group; Birmingham (AL); Hybrid; USD 25,000 - 41,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Program Coordinator II to provide central administrative and operational support in the Office of Education. The role manages daily office functions, coordinates communications, supports faculty, and serves as a primary contact for learners, applicants, visitors, and stakeholders.

Responsibilities include coordinating logistics for educational programs and events, meeting coordination, records management, purchasing, reimbursements, and assisting

Qualifications

• Coordinate administrative, personnel and logistical support for a defined department program(s).
• Assist with grant and contract preparation and submission.
• Adhere to program budgets and fiscal duties as needed.
• Serve as a liaison with learners, applicants, visitors and departmental stakeholders.

Responsibilities

• Coordinate administrative, personnel and logistical support for a defined department program(s).
• Cary out established program objectives and directives; follow guidelines.
• May participate in planning and setting program objectives; may supervise support staff.
• May handle data management and support cross-functional education activities.

Skills

Administrative skills

Higher education experience

Education

Bachelor's degree in related field

Equivalent combination of education and experience

Job description

University of Alabama at Birmingham

The Department of Anesthesiology and Perioperative Medicine is recruiting for a Program Coordinator II to serve as the central administrative and operational support resource in the Office of Education, managing daily office functions, coordinating communications, supporting faculty, and serving as a key point of contact for learners, applicants, visitors, and departmental stakeholders. The role oversees logistics for a wide range of educational programs and events including grand rounds, lectures, workshops, orientations, ceremonies, and retreats, while also handling meeting coordination, learner support, records management, purchasing, procurement, reimbursements, and other financial and administrative processes. In addition, the position provides cross-functional support across the Education Division, helps maintain continuity during staffing gaps or high-volume periods, contributes to process improvement and workflow standardization, and ensures a professional and responsive environment that supports the department's educational mission.

• Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature.
• Carries out established program objectives and directives.
• Determines the best approach to accomplish assignments.
• May participate in program planning and in setting program objectives.
• May act as a communication liaison and special events planner.
• Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.
• May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission.

Key Roles & Responsibilities

• Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature.
• Carries out established program objectives and directives.
• Follows established guidelines or protocols.
• Determines the best approach to accomplish assignments.
• May participate in program planning and in setting program objectives.
• May supervise support staff.
• May act as a communication liaison and special events planner.
• Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.
• May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission.
• May handle data management.

Preferred

• Previous administrative skills and knowledge of higher education and residency and fellowship programs are a plus.
• Degree preferred (Business or related field)

Hourly Range

$18.35-$29.80

Education

• Bachelor's degree in a related field and one (1) year of related experience required.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

311100000 Anesthesiology Chair Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Remote/Hybrid Eligible