Program Coordinator I P9

Texas A&M Engineering Experiment Station (TEES); College Station (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Texas A&M Engineering Experiment Station (TEES) seeks a Program Coordinator I to support the Mechanical Engineering department's programs in College Station, Texas. The role coordinates planning, events, and office operations under supervision.

Responsibilities include coordinating conferences, seminars, and workshops; managing communications, records, and data; and assisting with budget tracking and travel reimbursements. A collaborative, service-minded approach is expected.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.

Responsibilities

• Plans and implements program events such as conferences, seminars, lectures, meetings and workshops.
• Coordinates program communications and marketing.
• Gathers, enters, and updates data to maintain departmental records.
• Assists in preparation of budgets and travel reimbursements.
• Maintains office organization and serves as liaison with other offices and external institutions.

Education

Bachelor’s degree or equivalent

Tools

Concur

Job description

Who we are:

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

Job Title:

Program Coordinator I P9

Agency:

Texas A&M Engineering

Department:

Mechanical Engineering

Proposed Minimum Salary:

Commensurate

Job Location:

College Station, Texas

Job Type:

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are:

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Purpose:

The Program Coordinator I, under general supervision, coordinates the planning, development and implementation of assigned program.

Program Planning & Coordination

• Plans and implements program events such as conferences, seminars, lectures, meetings and workshops.
• May assist in preparation and monitoring of budgets for programs and events. -Responds to inquiries regarding program offerings.
• Coordinates program communications and marketing.
• Compiles program statistics.
• May assists in identifying funding opportunities.
• Plans and implements programs and assists in their evaluation.

Office Management & Coordination

• May supervise program staff.
• Manages the office and serves as a primary information resource on office support methods and processes.
• Provides confidential secretarial and administrative support that may include managing the schedule/calendar, assisting with scheduling meetings, screening and handling telephone communications, and greeting and directing visitors.
• Serves as primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues.
• Gathers, enters, and/or updates data to maintain departmental records and databases.
• Establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate and assists in preparation of internal reports for management.
• Assists in the preparation of equipment inventory and other reports required by the university.
• Responsible for office organization.
• Maintains office supplies and equipment.
• Deals with administrative problems and inquiries from research directors and research group members as appropriate.
• Creates and maintains databases necessary to track all administrative files and records.

Records Management and Training

• May develop and update training materials and deliver training sessions. Maintains program records and databases.
• Performs other duties as assigned.

What we need:

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.

What is helpful:

• Experience with processing travel reimbursements on Concur. Experience with monitoring research grant accounts on FAMIS/Maestro. Experience with planning workshops and conferences and hosting prominent visitors. Experience with compiling reports for federal sponsors.

Work Location:

• Main Campus – College Station, TX.

About Mechanical Engineering

The J. Mike Walker '66 Department of Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education. Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Compensation Philosophy

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.