Program Coordinator I - 61166706

Doc PersonalBeratung GmbH; Columbia (SC); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Job summary

Doc PersonalBeratung GmbH is seeking an Administrative Support professional to assist the Audit and Certification section with essential operational, administrative, and data management duties. The role supports the Director and team by coordinating schedules, maintaining documentation, and ensuring accurate, organized records for compliance and timely communication with stakeholders.

Responsibilities include preparing audit materials, tracking progress and deadlines, organizing submissions, and

Qualifications

• High school diploma or equivalent.
• Experience providing administrative support in audit, accounting, certification, procurement, or government operations.
• Strong organizational and time management skills with ability to handle multiple assignments and deadlines.
• Advanced proficiency with Microsoft Office and SharePoint, especially document management, data tracking, and reporting tools.
• Strong written and verbal communication skills for professional correspondence and documentation.
• Experience maintaining structured records, tracking systems, and confidential documentation.
• Ability to interpret and follow established procedures and support process improvement.

Responsibilities

• Provide administrative support for audit preparation, including organizing documentation, maintaining audit files, coordinating schedules, and ensuring materials are complete and readily accessible.
• Maintain tracking systems for audit assignments, progress, deadlines, and deliverables to support management oversight and workflow coordination.
• Support certification processes by organizing submissions, maintaining workflow documentation, tracking certification statuses, and coordinating related communications.
• Maintain accurate data logs, reporting tools, and records that support audit and certification activities, analysis, and compliance.
• Coordinate correspondence, meetings, document preparation, and administrative workflows to support daily Section operations.
• Assist with meeting logistics, room reservations, technology setup, supply inventories, and organization of shared workspaces.
• Prepare summaries, compile workflow information, and assist the Director with administrative reporting and operational coordination.
• Maintain organized digital and physical records while ensuring confidentiality, accuracy, and integrity of sensitive information.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

High school diploma

Tools

Microsoft Office

SharePoint

Job description

The position serves as administrative support for the Audit and Certification section; provides essential operational, administrative, and data management support to ensure the effective coordination and execution of audit and certification activities. The position supports the Director and Audit and Certification team by coordinating schedules, maintaining audit and certification documentation, tracking workflows and deliverables, and ensuring the accuracy, organization, and readiness of operational records. This role contributes to the section's efficiency, compliance, and continuity by providing reliable administrative support, maintaining structured data and reporting tools, and facilitating timely communication with internal and external stakeholders.

DUTIES AND RESPONSIBILITIES:

• Provide administrative support for audit preparation, including organizing documentation, maintaining audit files, coordinating schedules, and ensuring materials are complete and readily accessible.
• Maintain tracking systems for audit assignments, progress, deadlines, and deliverables to support management oversight and workflow coordination.
• Support certification processes by organizing submissions, maintaining workflow documentation, tracking certification statuses, and coordinating related communications.
• Maintain accurate data logs, reporting tools, and records that support audit and certification activities, analysis, and compliance.
• Coordinate correspondence, meetings, document preparation, and administrative workflows to support daily Section operations.
• Assist with meeting logistics, room reservations, technology setup, supply inventories, and organization of shared workspaces.
• Prepare summaries, compile workflow information, and assist the Director with administrative reporting and operational coordination.
• Maintain organized digital and physical records while ensuring the confidentiality, accuracy, and integrity of sensitive information.

A high school diploma and relevant program experience.

• Experience providing administrative support in an audit, accounting, certification, procurement, or government operations environment.
• Strong organizational and time management skills, with the ability to coordinate multiple assignments, schedules, and deadlines.
• Advanced proficiency with Microsoft Office and SharePoint, particularly document management, data tracking, and reporting tools.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence, summaries, and administrative documentation.
• Experience maintaining structured records, tracking systems, and confidential or sensitive documentation.
• Ability to interpret and follow established procedures, identify workflow needs, and support process consistency and continuous improvement.
• Demonstrated judgment, discretion, attention to detail, and commitment to accuracy and Division values.

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse and Children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays

State Retirement Plan and Deferred Compensation Programs