Program Coordinator (Full-time)

Tobinbeaudet; Needham (MA); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Paid break on work days over 6 hours

13 Paid holidays

Job summary

Tobin Beaudet Schools seeks a warm, reliable Program Coordinator to support our school-age program in Needham, MA. This full-time role focuses on creating a safe, engaging environment for children while collaborating with colleagues and maintaining strong communication with families.

The Coordinator will facilitate daily activities, ensure supervision and safety, and uphold all regulatory standards set by EEC. Strong planning, teamwork, and data handling with Excel/Adobe are essential.

Qualifications

• Bachelor’s degree in Education or related field required.
• Director 1 EEC Certified or ability to obtain.
• Strong written and verbal communication skills.
• Warm, engaging presence with the ability to build positive relationships.
• High attention to detail with strong follow-through.
• Ability to remain calm, organized, and collaborative in a fast-paced environment.
• Proficiency in Microsoft Office; willingness to learn additional platforms.
• Team-oriented mindset with the ability to work independently when needed.
• Comfortable receiving direction and providing others with direction.
• Reliable transportation.
• Ability to meet physical demands, including lifting up to 35 lbs., climbing stairs, and active play.

Responsibilities

• Lead and participate in daily activities that promote learning, creativity, and social-emotional development.
• Support a warm, welcoming environment for children and families during drop-off and pick-up.
• Communicate consistently with the team to coordinate schedules, classroom needs, and support for individual children.
• Ensure safe, clean, and organized program spaces; report facility or supply needs promptly.
• Provide consistent supervision and care for children throughout program hours.
• Encourage positive relationships and strong school–family partnerships.
• Maintain confidentiality at all times.
• Plan and communicate with the Director on a regular basis about school activities.
• Process and format data using Excel, Adobe Acrobat, and other software.
• Complete required documentation and support child assessments as needed.
• Create and share timely classroom communications when appropriate.
• Adhere to all school policies, procedures, and professional codes of ethics.
• Participate in required trainings, professional development, and staff meetings.
• Support children’s individual needs, including hygiene and personal care, as needed.
• Serve as a mandated reporter and follow all required reporting procedures.
• Perform other duties as assigned.

Skills

Strong communication skills

Warm, engaging presence

Attention to detail

Calm under pressure

Team-oriented

Independent when needed

Willingness to assist colleagues

Reliable transportation

Education

Bachelor’s degree in Education or related field

Director 1 EEC Certified or ability to obtain

Tools

Microsoft Office

Job description

Description

Tobin Beaudet Schools is seeking a warm, reliable Program Coordinator to support our school-age program. This full-time role focuses on creating a safe, engaging environment for children while collaborating closely with colleagues and maintaining strong communication with families. The Program Coordinator facilitates daily activities, ensures consistent supervision, and upholds all safety and regulatory standards.

Who We Are

Our program provides a nurturing, developmentally appropriate environment where children learn through exploration, creativity, and meaningful relationships. We value teacher voice, collaboration, and a child-centered approach. Our programs are licensed by the Massachusetts Department of Early Education and Care (EEC) and accredited by the Council on Accreditation.

The Program Coordinator will encourage, empower, trust, inspire, teach, have confidence in and value each member of our team. Creating a team that thrives on feedback, is reflective and aspires to offer the best quality care for our children and families. The Program Coordinator makes decisions based on sound developmental knowledge and continues learning best practices of the education field. This leader is responsible for creating a safe, positive, nurturing and engaging environment, and seeks to understand parents’ changing needs and potential changes in the environment that would impact the success of the school.

What will you be engaged in day-to-day?

• Leading and participating in daily activities that promote learning, creativity, and social-emotional development.


• Supporting a warm, welcoming environment for children and families during drop-off and pick-up.


• Communicating consistently with your team to coordinate schedules, classroom needs, and support for individual children.


• Ensuring safe, clean, and organized program spaces; reporting facility or supply needs promptly.


• Providing consistent supervision and care for children throughout program hours.


• Encouraging positive relationships and strong school–family partnerships.


• Maintaining confidentiality at all times.


• Communicating and planning with the Director on a regular basis, keeping them informed of all activity within the school relating to general business, children, faculty and parents.


• Processing and formatting data using Excel, Adobe Acrobat, and other software.


• Completing required documentation and supporting child assessments as needed.


• Creating and sharing timely classroom communications when appropriate.


• Adhering to all school policies, procedures, and professional codes of ethics.


• Participating in required trainings, professional development, and staff meetings.


• Supporting children’s individual needs, including hygiene and personal care, as needed.


• Serving as a mandated reporter and following all required reporting procedures.


• Performing other duties as assigned.

Requirements

Qualifications that will help you succeed in this role include:

• Bachelor’s degree in Education or related field


• Director 1 EEC Certified or ability to obtain


• Strong written and verbal communication skills.


• Warm, engaging presence with the ability to build positive relationships.


• High attention to detail with strong follow-through.


• Ability to remain calm, organized, and collaborative in a fast-paced environment.


• Proficiency in Microsoft Office; willingness to learn additional platforms.


• Team-oriented mindset with the ability to work independently when needed.


• Flexibility and willingness to assist colleagues and support multiple classrooms.


• Comfortability receiving direction and providing others with direction.


• Reliable transportation.


• Ability to meet physical demands, including lifting up to 35 lbs., climbing stairs, and active play.

Why Work at Tobin Beaudet?

• Paid 1/2 hour break on work days over 6 hours


• Children transition as a class annually


• Paid Time off benefits increase with tenure


• 13 Paid holidays

We offer a competitive hourly rate based on education and experience, ranging from $24.00 to $28.00 per hour, along with a comprehensive full-time benefits package. Benefits include medical and dental insurance with optional vision coverage, 13 paid holidays per year, a 401(k) retirement plan, short-term disability insurance, a 50% childcare discount, significant paid professional development opportunities, and paid time off that increases with tenure. Our school is a professional, friendly, and family-oriented organization that values collaboration and a strong team-teaching approach. If you love working with young children and are excited to be part of a small, supportive, and engaged team, we would love to meet you.

To learn more about Tobin Beaudet Schools, check us out online: www.tobinbeaudet.com.

We put the needs of the children first!!