Program Coordinator for Recruitment & Undergraduate Training Programs, Research Trainee Affairs

Trustees of University of Pennsylvania; United States; On-site; USD 52,000 - 72,000; Full time

Job summary

University of Pennsylvania is hiring a Program Coordinator for Recruitment & Undergraduate Training Programs, Research Trainee Affairs. The role supports SUIP and recruitment across research training programs, reporting to senior staff and collaborating with Faculty Directors, postdocs, and administrative teams to ensure smooth onboarding, admissions, and program activities.

The position involves coordinating orientations, meetings, curricula, symposia, and affiliate partnerships, with a focus

Responsibilities

• Admissions: Develop, review, and maintain program applications within Penn's admissions systems.
• Admissions: Ensure application requirements, eligibility criteria, deadlines, and instructions are clearly communicated on the Research Trainee Affairs website and other recruitment materials.
• Admissions: Interface with admissions systems to collect, organize, and maintain candidate application materials.
• Admissions: Develop and communicate admissions review timelines and facilitate streamlined application review by Recruitment Ambassadors and other designated reviewers.
• Admissions: Review and update applicant evaluation tools in collaboration with Faculty Directors.
• Admissions: Ensure program applications, evaluations, and admissions decision records are complete and appropriately maintained.
• Admissions: Generate admissions and applicant reports as needed.
• Undergraduate Research Training Program Coordination: Coordinate the process for matching interns with prospective faculty research mentors.
• Undergraduate Research Training Program Coordination: Plan and coordinate intern and faculty mentor orientations.
• Undergraduate Research Training Program Coordination: Coordinate weekly SUIP Fellow meetings and regular intern check-ins.
• Undergraduate Research Training Program Coordination: Work with Faculty Directors and Research Trainee Affairs Fellows to develop lesson plans, professional development sessions, workshops, and other program curriculum.
• Undergraduate Research Training Program Coordination: Coordinate intern research presentations, Penn research symposia, and related program events.
• Undergraduate Research Training Program Coordination: Coordinate program social and community-building activities.
• Undergraduate Research Training Program Coordination: Serve as the primary program contact for participating affiliate programs.
• Undergraduate Research Training Program Coordination: Serve as Program Coordinator for Penn's participation in the Leadership Alliance summer research program.
• Undergraduate Research Training Program Coordination: Maintain program calendars, participant records, schedules, communications, and other materials necessary for successful program operations.

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

• The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator for Recruitment & Undergraduate Training Programs, Research Trainee Affairs

Job Profile Title

Coordinator B

Job Description Summary

Provide program coordination and support for Research Trainee Affairs, with primary responsibility for the Summer Undergraduate Internship Program (SUIP) and recruitment activities across research training programs. Support the Faculty Directors for SUIP and the Faculty Assistant Director for Recruitment in the coordination of undergraduate research training, admissions, trainee onboarding, program activities, and recruitment of prospective trainees to SUIP, PennPREP, PennPORT, Biomedical Graduate Studies (BGS) PhD programs, the PSOM MD-PhD/MSTP Program, and the Biomedical Postdoctoral Program (BPP). Report to the Assistant Dean and Faculty Director of Research Trainee Affairs and work closely with the SUIP Faculty Directors, Faculty Assistant Director for Recruitment, Research Trainee Affairs PhD student and postdoctoral fellows, and administrative staff across BGS, BPP, MSTP, Finance, the Provost's Office, and other collaborating offices.

Job Description

Job Responsibilities

Admissions

Facilitate admissions for the Summer Undergraduate Internship Program (SUIP) under the direction of the Research Training Program Faculty Directors.

• Develop, review, and maintain program applications within Penn's admissions systems.
• Ensure application requirements, eligibility criteria, deadlines, and instructions are clearly communicated on the Research Trainee Affairs website and other recruitment materials.
• Interface with admissions systems to collect, organize, and maintain candidate application materials.
• Develop and communicate admissions review timelines and facilitate streamlined application review by Recruitment Ambassadors and other designated reviewers.
• Review and update applicant evaluation tools in collaboration with Faculty Directors.
• Ensure program applications, evaluations, and admissions decision records are complete and appropriately maintained.
• Generate admissions and applicant reports as needed.
• Review and facilitate application materials and processes associated with the Leadership Alliance Summer Research Early Identification Program (SR-EIP).
• Serve as the primary Research Trainee Affairs point of contact for affiliate programs participating in SUIP.

Undergraduate Research Training Program Coordination

• Coordinate the process for matching interns with prospective faculty research mentors.
• Plan and coordinate intern and faculty mentor orientations.
• Coordinate weekly SUIP Fellow meetings and regular intern check-ins.
• Work with Faculty Directors and Research Trainee Affairs Fellows to develop lesson plans, professional development sessions, workshops, and other program curriculum.
• Coordinate intern research presentations, Penn research symposia, and related program events.
• Coordinate program social and community-building activities.
• Serve as the primary program contact for participating affiliate programs.
• Serve as Program Coordinator for Penn's participation in the Leadership Alliance summer research program.
• Maintain program calendars, participant records, schedules, communications, and other materials necessary for successful program