Program Coordinator - Federal Contract

Hopeservices; Seaside (CA); On-site; USD 65,386 - 71,591; Full time

Job summary

Hope Services seeks a qualified candidate to supervise staffing, training and development, while ensuring high-quality services for clients with disabilities. The role involves coordinating staffing schedules, overseeing billing, and ensuring regulatory compliance across three counties.

You will act as a liaison between services and the community, participate in planning and budgeting, and support special projects as needed. Strong communication and leadership abilities are essential.

Qualifications

• Bachelor’s degree or equivalent with three years of related experience in rehabilitation or disability services.
• Experience working with people with disabilities in a rehabilitation environment.
• Proficiency in MS Word, Excel and data handling; strong customer service skills.

Responsibilities

• Ensure adequate program staffing through scheduling, recruitment, hiring and orientation of staff.
• Oversee daily operations, budgeting, billing and reporting.
• Serve as liaison between program services and the community.
• Ensure timely communications with clients, families and service providers.
• Assist in agency planning, policies and procedures development.
• Provide supervision, evaluation and training of staff.

Skills

MS Word

Excel

Database

Education

Bachelor’s degree or equivalent

Tools

Database software

Spreadsheet software

Job description

Salary Range

$5,859.00 - $6,414.75 per month commensurate with experience and qualifications

Purpose

Provides resources support and training to staff and clients to facilitate agency, program, and consumer goals. Supervision, hiring and training staff, budgeting and contract fulfillment, and assignments to perform or discharge special projects in areas of responsibility. Ensures maintenance of equipment, ordering of supplies, inventory and quality of service.

Principle Responsibilities

1. Assures adequate program staffing through scheduling, recruitment, hiring, and orientation of direct service, substitute and volunteer staff as assigned. Provides all aspects of supervision, evaluation, and training of staff.
2. Acts as a resource for rehabilitation, program development, community based employment and activities, acts as a liaison between program services and the community.
3. Provides oversight of daily operations and services including case management, communications, and advocacy, assures quality services are provided in timely manner.
4. Assures timely communications with persons served, families, care providers, funding sources, staff, management and community.
5. Participates in the development and implementation of the Agency planning effort including departmental budgeting, policies and procedures, and the implementation of Agency goals.
6. Oversees accuracy and timeliness of billing, payroll, funding, DOL compliance, inventories, training records, and various internal and external reports.
7. Conducts tours, presentations and client intakes.
8. Assures compliance with all safety regulations.
9. In the absence of a manager, if assigned, may act in that capacity.
10. Provides direct service in program operations as needed to assure adequate staffing ratios.
11. Acts as a mandated abuse reporter.
12. May perform special projects or other duties as assigned to assure the efficiency of the program.

Minimum Qualifications

Bachelor’s degree or equivalent plus three years of related experience working with people with disabilities in a rehabilitation environment.

Reports To

Manager

Supervisory Responsibility

Yes

Required knowledge, Skills and Abilities

• Proficiency in MS Word, Excel, database and spreadsheet
• Ability to communicate effectively and provide excellent customer service
• Ability to facilitate systems and checks to assure delivery of quality service and product to internal and external customers
• Knowledge of the principles of management, supervision, planning, fiscal management, fair employment practices, regulations, safety, health and client rights
• Ability to observe, evaluate, document and communicate verbally and in writing
• Knowledge of rehabilitation and program development

Environmental Conditions

Constant movement around service area, and travel into the community. Time spent sitting, using a computer station, periods of intense concentration, using the telephone, paperwork. Time spent in meetings, travel to various work site locations throughout three counties. Exposure to outdoor weather and environmental conditions. Positions connected to a production environment are also exposed to times of fast paced activity, loud noise and to dust and airborne particles. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us??

Visit www.hopeservices.org to find out more about us and the people we serve.

Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status.