Program Coordinator, Faculty Affairs

University of Chicago; Chicago (IL); On-site; USD 40,000 - 65,000; Full time

Job summary

An established institution is seeking a Program Coordinator to manage the administrative functions of the Faculty Affairs Office. This role involves supporting faculty programs, organizing events, and developing marketing materials. The ideal candidate will have strong communication and organizational skills, with a keen attention to detail. You will be part of a dynamic team that fosters faculty development through various initiatives. If you are proactive and enjoy a fast-paced environment, this opportunity offers a chance to make a significant impact in faculty affairs.

Qualifications

• Less than 2 years of relevant work experience.
• Experience in university administration or faculty affairs preferred.

Responsibilities

• Organize daily administration and logistics for faculty programs and events.
• Develop marketing materials and promote initiatives.
• Collect and analyze program metrics for improvement.

Skills

Attention to detail

Excellent communication skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

Organizational skills

Problem-solving skills

Education

College or university degree in a related field

Bachelor's or Master's degree

Tools

Microsoft Office

Google Workspace

Outlook

Zoom

WordPress

Mailchimp

Canva

Job description

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About The Department

Department: BSD OFA - Administration

The University of Chicago’s Biological Sciences Division (BSD) is the largest unit of the University, established in 1930. It comprises faculty from clinical and basic sciences, delivering education, patient care, and research. The BSD Office of Faculty Affairs (OFA) supports faculty development through programs, workshops, and initiatives, including orientation, career development, well-being, leadership training, and awards.

Job Summary

The Program Coordinator will oversee administrative functions and daily operations of the OFA, supporting faculty programs and events, managing relationships, developing marketing materials, and assisting with projects and metrics analysis. Evening work may be required. Reports to the Associate Director and collaborates with faculty and staff.

Responsibilities

1. Organize and execute daily administration and logistics for programs and events.
2. Support faculty committees, facilitate meetings, track action items, and ensure effective communication.
3. Build relationships with stakeholders and vendors.
4. Develop marketing materials and promote initiatives.
5. Maintain and update the OFA website.
6. Manage office calendar, correspondence, supplies, and IT support.
7. Collect and analyze program metrics for improvement.
8. Learn new technologies and adapt to office needs.
9. Administer services to program participants.
10. Conduct quality assurance reviews and suggest improvements.
11. Interact with faculty and staff for information and committee work.
12. Perform other duties as needed.

Minimum Qualifications

• College or university degree in a related field.
• Less than 2 years of relevant work experience.

Preferred Qualifications

• Bachelor's or Master's degree.
• Experience in university administration, faculty affairs, or faculty development.
• Experience working with faculty leaders and committees.
• Skills in flyer creation, website management, and content development.

Preferred Competencies

• Attention to detail and accuracy.
• Excellent communication skills.
• Proficiency in Microsoft Office, Google Workspace, Outlook, Zoom; familiarity with WordPress, Mailchimp, Canva.
• Strong organizational skills and ability to prioritize.
• Proactive problem-solving and escalation skills.
• Experience with university systems and process improvement.
• Ability to work independently and tactfully in a fast-paced environment.

Working Conditions

• Office and campus venues.
• Evening hours for events.

Application Documents

• Resume (required)
• Cover Letter (preferred)

Ensure documents are uploaded via the 'My Experience' page under 'Application Documents'.