Program Coordinator, CTO (part time)

Antioch University; Los Angeles (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

Antioch University Los Angeles is seeking a part-time Program Coordinator for the Clinical Training Office to serve as the primary liaison among MAP students, faculty, CTO Director, and other offices.

The Program Coordinator administers the operations of the Antioch University Los Angeles Clinical Training Office, supporting Masters in Psychology students, Clinical Training sites and Clinical Faculty and collaborating with other Antioch University Clinical Training Offices and University

Qualifications

• Bachelor’s degree and 2 years of related experience, or equivalent education, experience and training; Master’s degree preferred.
• Strong organizational and time management skills.
• Excellent interpersonal, verbal and written communication and customer service skills.
• Proficiency in MS Office and Google Suites, and ability to learn and utilize new software.
• Experience with documents management systems such as Tevera helpful.
• Knowledge of Bureau Behavioral Sciences standards desirable.
• Associate Marriage and Family Therapist (AMFT) and/or equivalent desirable.

Responsibilities

• CTO Administration: Support student learning through evaluation processes for practicum and site placements.
• Provide instruction and guidance to students preparing for clinical training, including Tevera documentation.
• Provide administrative support to Clinical Faculty including communications, scheduling, data collection.
• Coordinate CTO-focused events and develop professional development opportunities.
• Participate in CTO meetings and coordinate with CTO staff and faculty to ensure high-quality training outcomes.
• Program Data Management: Maintain CTO documentation and student records.
• Manage data integrity and entry in the Tevera platform, build CTO data fields.
• Prepare and distribute information packets and support student bureaus.
• Collaborate with CTO staff and stakeholders to maintain databases, lists, and archives.
• Maintain updated mail/e-mail lists and create reports including statistics.

Skills

Organizational skills

Time management

Interpersonal communication

Customer service

MS Office

Google Workspace

Software learning

Tevera experience

Document management

BBS standards knowledge

Education

Bachelor’s degree

Master’s degree preferred

AMFT desirable

Tools

Tevera

Job description

Program

Masters in Clinical Psychology (MAP)

Classification

Staff, Part-time, Non-Exempt (No Benefits)

Reports to

Director of Clinical Training Office

Location

Antioch University Los Angeles, Los Angeles, CA Campus

Compensation

Antioch University offers a competitive compensation and benefits package that includes both direct and indirect pay. The compensation will be based on experience, education, knowledge, credentials, and a consideration of the difficulty and complexity of the position.The hourly rate for this position is: $24.50.

Position Summary

The Program Coordinator for the Clinical Training Office (CTO), serves as the primary liaison between students, faculty in the Masters of Clinical Psychology (MAP), the CTO Director, and other offices. The Program Coordinator administers the operations of the Antioch University Los Angeles Clinical Training Office, supporting Masters in Psychology students, Clinical Training sites and Clinical Faculty and collaborating with other Antioch University Clinical Training Offices and University departments such as Student Services and Registrar Office.

Essential Duties and Responsibilities

CTO Administration

• Support student learning through distribution and collection of a range of evaluation instruments and processes relevant to practicum classes and clinical site placements.
• Provide clear, accessible instruction and guidance to students preparing for and engaged in clinical training. Responsibilities may include developing video, PowerPoint, and zoom presentations to inform students of policies and guidelines required of trainees, as well as introductions to the required Tevera documentation platform.
• Provide administrative support to Clinical Faculty including support of internal and external communications with students and clinical sites, scheduling, data collection, etc.
• Coordinate and support CTO-focused events in support of student learning outcomes and stronger internal and external relationships. Events involve a range of professional development opportunities, introductions to sites and their representatives, panel discussions with alumni, etc.
• Participate fully in CTO-relevant meetings, provide coordination support as needed.
• Collaborate and coordinate with all CTO staff and faculty to ensure high-quality student clinical training experience and learning outcomes.

Program Data Management

• Maintain all documentation for the CTO office including student records.
• Manage data integrity and entry with Tavera platform; build CTO-relevant data fields and support students in managing their use of the platform as
• Prepare and distribute information packets to students and support their efforts to gain their Bureau Behavioral Sciences Associate
• Collaborate with CTO staff, clinical sites, and other key stakeholders to maintain all CTO databases, contact lists, and archives required by BBS and other institutional
• Maintain updated mail and e-mail lists of students and site supervisors, directors, and other personnel.
• Create and maintain reports including compiling statistics for assessment and other purposes.

Performs other duties as assigned

Antioch University reserves the right to change the duties of the job description at any time.

Minimum Requirements

• Bachelor’s degree and 2 years of related experience, or equivalent education, experience and training; Master’s degree preferred
• Strong organizational and time management skills
• Excellent interpersonal, verbal and written communication and customer service skills
• Proficiency in MS Office and Google Suites, and ability to learn and utilize new software
• Experience with documents management systems such as Tevera helpful
• Knowledge of Bureau Behavioral Sciences standards desirable
• Associate Marriage and Family Therapist (AMFT) and/or equivalent desirable

Supervision Received

• Minimal supervision received

Supervision Exercised

• No supervisory responsibilities

Hours of Employment

This is a part-time position serving a national university. A work schedule will be established in consultation with the supervisor.

Physical Requirements

The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Coalition for the Common Good (CCG) EEO Statement

The Coalition for the Common Good, doing business as Antioch University, provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs.This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.