Program Coordinator (Community Medicine & Fellowship)

Stony Brook University; Stony Brook (NY); On-site; USD 69,000 - 84,000; Full time

Benefits offered by this job

Professional development opportunities

Work in a collaborative environment

Job summary

A prestigious academic institution in New York is seeking a Program Coordinator for the Community Medicine & Fellowship program. This role involves administrative duties for fellowship programs, coordinating community outreach events, and managing safety initiatives within the department. Candidates should have excellent organizational skills, be able to communicate effectively within a team, and meet various qualification requirements. This position offers opportunities for professional growth and involvement in community projects.

Qualifications

• Proven ability to juggle multiple tasks while meeting deadlines.
• Comfortable communicating with physician faculty and team members.
• Ability to work independently while knowing when to seek help.

Responsibilities

• Coordinate community outreach and events for the department.
• Manage safety committee meetings and initiatives.
• Support fellowship programs and adhere to accreditation requirements.
• Serve as a communication liaison between directors and faculty.

Skills

Highly organized

Effective communication

Ability to prioritize tasks

Education

Bachelor's degree or High School Diploma/GED with relevant experience

Tools

Microsoft Excel

Microsoft Word

SharePoint

Job description

Program Coordinator (Community Medicine & Fellowship)

The Community Medicine and Fellowship Program Coordinator reports to the Medical Education Department Manager and supports the Director(s) in program development, implementation, evaluation and administration. The Community Medicine and Fellowship Program works closely with the Director(s) in leading the administrative tasks of the community medicine rotation and various community outreach projects. This position will also work closely with the Fellowship Director(s) in leading the administrative tasks for managing fellowship programs for the department. This position requires the ability to prioritize tasks, set and meet deadlines, maintain accurate databases and initiate/maintain communication about resident program activities. This person should possess excellent interpersonal skills with an ability to maintain discreteness and diplomatically handle problems. This person should also be able to work independently but know when to seek direction from supervisors. This person should be passionate about community outreach and partnering with various organizations within the community.

Responsibilities

• Works closely with Fellowship Program Director(s), in the overall administration of ACGME and unaccredited fellowship programs.
• Supports the Community Medicine and Social Medicine Directors with community outreach and events, to include Social Medicine month and various community projects throughout the academic year.
• The lead safety and quality improvement task force administrator for department. Manages the safety committee meetings and coordinates process improvement initiatives.
• Engages in community projects, coordinating residents to participate in various mission-driven projects within the community.
• Coordinates community engagement projects for the department. Coordinates community projects for the residents to participate/engage in within the community.
• Assists in coordinating community medicine rotations amongst all programs.
• Administrative coordinator for transition of care rotations.
• Is the lead administrator for the Safety Committee working closely with the Director on various safety and quality improvement projects.
• Point person for coordinating events, meetings, conferences, for the fellowship programs.
• Manages and performs the day-to-day administrative activities that supports the fellowship programs.
• Is the lead administrator for Community Medicine and Social Medicine projects within the Department.
• Develops in-depth knowledge of the ACGME and Program Requirements, including policies and procedures.
• Support the Fellowship Program Director(s) in meeting accreditation requirements, educational programming, and support of trainees.
• Will be a communication liaison for the Directors, when not available, between faculty, learners, team members, and community partners.
• Responsible for documenting and communicating trainee grievances, leaves, or departure for the program.
• Participates in Department ADHOC items when assigned.

Required Experience and Qualifications

• Bachelor's degree or High School Diploma/GED and four (4) years of relevant experience in lieu of a degree.
• Highly organized, able to prioritize, and juggle multiple tasks while meeting deadlines.
• Able to communicate effectively within a team environment.
• Comfortable with communicating with physician faculty, training physicians, and other team members from various departments.
• Able to work independently and know when to seek direction from leaders.

Preferred Experience and Qualifications

• Administrative experience preferred.
• Computer knowledge of basic Microsoft applications (Excel, Word, SharePoint) preferred.
• Knowledge of graduate medical education highly desirable.

Physical Demands

• Sitting majority of day.
• Occasional heavy lifting.
• Visual and auditory acuity
• .

Special Notes

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established based on relevant experience.

The above salary range (or hiring range) represents SBSH's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number in your paycheck!

Prerequisites for Employment

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Company Overview

Stony Brook Southampton Hospital as part of Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500+ employees).

Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Job Number: 2504670
Job Field: Other
Primary Location: US-NY-Southampton
Department/Hiring Area: Department of Medical Education
Schedule: Full-time
Shift :Day Shift
Shift Hours: 8:00 a.m. - 4:00 p.m.
Posting Start Date: Dec 22, 2025
Posting End Date: Ongoing
Salary (Year): 69K to 84K

Salary: 69K to 84K / Year

To view the full job posting & to apply, visit https://stonybrooku.taleo.net/careersection/sbsh/jobdetail.ftl?job=2504670&tz=GMT%2B00%3A00&tzname=UTC