Program Coordinator & Communications Liaison, Glassell Junior School

Museum of Fine Arts, Houston; Houston (TX); On-site; USD 22,041 - 35,817; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement plan

Staff discounts

Job summary

The Museum of Fine Arts, Houston is seeking a Program Coordinator and Communications Liaison for the Glassell School of Art's Junior School. This full-time, non-exempt role supports events, student services, and communications, requiring meticulous organization, teamwork, and strong written/verbal skills.

Weekend work may be required. Responsibilities include coordinating exhibitions, enrollment processing, creating and distributing announcements, and providing front-desk/back-up support.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Experience working with children ages 3–18 in a school setting is preferred.
• Energetic, enthusiastic and a self-starter.

Responsibilities

• Organize projects, functions, and school events including meetings, scholarships and exhibitions.
• Monitor student drop-off/pick-up and supervise arrival/dismissal; assist in classrooms.
• Provide faculty support, such as printing materials and distributing supplies.
• Supervise students sent to the office for early pick-up.
• Handle inquiries via phone, email, and in person and post announcements for start of semester and holidays.
• Process student enrollment, tuition payments, and sales (aprons, shirts, bags).
• Back-up for reception and classroom duties when needed.
• Assist with exhibition installations and creating mounting labels.
• Proofread course schedules and school publications.
• Stock and distribute classroom/office supplies.
• Generate address lists for mailings and eblasts.
• Assist with special projects and other duties.

Skills

Organizational skills

Interpersonal skills

Verbal and written communication

Multitasking

Microsoft Office

Education

Bachelor’s degree preferred; or equivalent experience

Experience working with children ages 3-18 in a school setting preferred

Tools

Microsoft Office

Job description

Job Details

• Title: Program Coordinator and Communications Liaison, Junior School
• Reports To: Administrative Dean, Junior School, Glassell Junior School
• Classification: Non-Exempt/Hourly
• Schedule: Full-time, Regular, Non-exempt, 35 hrs/week; must be available to work weekends (full pay and compensating time off)
• Work Location: Glassell School of Art
• Pay: Salary commensurate with experience

Responsibilities

• Assist with organizing projects, functions, and school events, including faculty meetings, scholarship competitions, and exhibition openings
• Monitor student drop‑off and pick‑up; supervise students during arrival and dismissal; assist in the classroom as needed
• Provide faculty support such as printing/preparing classroom materials and distributing supplies
• Supervise and care for students sent to the office for early pick‑up
• Respond to registration inquiries via phone, email, and in person, and post announcements regarding start of semester, holidays, school closures, etc.
• Process student enrollment, tuition payments, and miscellaneous sales (aprons, t‑shirts, bags)
• Serve as back‑up for the reception desk and in the classroom in case of an absentee or late employee
• Assist Administrative Dean with exhibition installations, including preparing artwork (matting and framing finished work) and creating and mounting labels
• Proofread and edit course schedules and school publications
• Stock, organize, and distribute classroom/office supplies as needed
• Generate address lists for school mailings and eblasts
• Assist with special projects and other duties as needed

Skills, Knowledge & Abilities

• Excellent attention to detail and organizational skills
• Excellent interpersonal skills; ability to resolve conflicts
• Ability to collaborate while working with minimum direct supervision
• Strong verbal and written communication skills
• Ability to multi‑task and manage multiple projects in a fast‑paced environment
• Strong proficiency in Microsoft Office suite
• Ability to work some evenings, and most weekends (with full pay and compensating time off)

Education & Experience

• Bachelor’s degree in arts, humanities or a related field preferred; or an equivalent combination of experience and education demonstrating comparable skills and abilities
• Experience working with children ages 3‑18 (in a school setting) preferred
• Energetic, enthusiastic, self‑starter

Working Conditions & Other Requirements

• Must be able to work under time constraints and within established or occasionally changing deadlines
• Work is primarily performed in the Glassell School of Art; may include outdoor environments and exposure to various environmental factors such as music and crowd noise
• May include prolonged sitting and standing, with occasional extended walking
• Assemble, collect, and analyze numerical and written data and verbal information to reach logical conclusions
• Work under deadlines and changing requirements or expectations in an appropriate manner

With or without reasonable accommodation, the selected individual must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:

• Undergo and meet company standards for relevant criminal background and professional reference checks
• Successfully handle and complete multiple tasks concurrently
• Seeing, hearing, speaking, and writing clearly to communicate with staff, guests, and others

Equal Opportunity Employment Statement

At the Museum of Fine Arts, Houston, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence. We are an equal‑opportunity employer; we do not discriminate based on race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, veteran status, or any other protected characteristic. Persons with disabilities are provided reasonable accommodations where needed. We encourage applications even if applicants do not meet 100% of the qualifications.

Benefits

• Medical, Dental, Vision, and Life Insurance at no cost to the employee; group health, dental and vision coverage effective the first of the month following employment
• Long‑term disability coverage at no cost to the employee
• Paid Time Off accruing biweekly based on employment status, length of service, and hours worked
• Reserve Time Off up to 6 days per year, maximum 120 days
• 10 paid holidays per year for full‑time employees
• Volunteer Time Off: up to 40 hours of paid time off annually to volunteer

• Eligible staff may contribute to MFAH Retirement Savings Plan, receiving up to 5% matching after one year of service (accelerated match for prior nonprofit service)
• MFAH membership at free family level
• Discounts on museum shop and on‑campus eateries and the Glassell School of Art
• Metro commuter subsidy available upon request