Program Coordinator, Center for Creative Technology

The Juilliard School; New York (NY); On-site; USD 62,000 - 65,000; Full time

Job summary

The Juilliard School's Center for Creative Technology seeks a Program Coordinator to oversee the administration and coordination of educational and artistic programming produced by the Center. This role ensures smooth collaboration among students, faculty, administrators, guest artists, and designers to support innovative, technology-driven works.

The work is on-site with occasional off-site activity between productions and performances, and the position is non-exempt with a salary range of

Qualifications

• Demonstrated success in arts administration, stage management, or production coordination.
• Experience coordinating complex schedules and budgets for multi-department projects.
• Strong written and verbal communication across stakeholders.

Responsibilities

• Drive the successful execution of the Center's programs, performances, and events from planning to completion.
• Coordinate schedules and priorities to align cross-department and external partner work.
• Act as a communication bridge among students, faculty, administrators, and guest artists.
• Maintain the Center's budget with regular cost tracking and vendor/payable coordination.
• Manage an integrated schedule for rehearsals, meetings, and milestones.
• Recruit and cast student performers for departmental productions and Future Stages Festival, with legal contracting as needed.

Skills

Arts administration

Budget management

Event coordination

Communication

Education

Arts administration training

Tools

Excel

Job description

Description

The Center is seeking a Program Coordinator to oversee the administration and coordination of educational and artistic programming produced by the Center. This role is critical in ensuring smooth collaboration between students, faculty, administrators, guest artists, and designers ultimately contributing to the success of innovative, technology-driven programs and experiences. With the recent expansion of artistic programming and educational offerings, we need a highly organized professional to manage logistical elements, keep track of the budget, and support the realization of innovative, technology-driven artistic work.

The work environment is on-site with some opportunity to work off-site between productions and performances.

This position is non-exempt.

The salary for this role is $62,000-$65,000 per year.

About The Center For Creative Technology

The Center for Creative Technology at the Juilliard School (the \"Center\"), is a hub for learning, creative experimentation, and interdisciplinary collaboration between artists, designers, and creative technologists. The Center offers a range of classes for music majors that teach skills needed to create, collaborate, and perform with new digital technologies.

The Center also presents the Future Stages Festival, an annual series of multimedia and technology-driven performances featuring collaboration between students and alumni from the Music, Drama, and Dance Divisions.

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school's mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other's company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities

• Drive the successful execution of the Center's programs, performances, and special events by leading administrative operations that ensure smooth and timely delivery from planning to completion.


• Foster alignment and collaboration across departments and external partners by coordinating schedules and priorities, ensuring clarity and cohesion among stakeholders and service providers.


• Act as a vital communication bridge between students, faculty, administrators, and guest artists, ensuring seamless collaboration and a shared understanding of goals and expectations.


• Collaborating with Music Division and Finance, maintain an accurate budget by ensuring regular costs and expenditures are aligned with the annual budget and financial needs to successful execution of all programs and events. Process and track ad-hoc Payroll and Accounts Payable expenses for the Center.


• Maintain an integrated and up-to-date schedule that supports efficient planning and execution of the Center's activities, enabling timely delivery of rehearsals, meetings, and program milestones.


• In collaboration with Director, CCT and the Music Division, recruit and cast student performers for all departmental performances and events, including Future Stages Festival, contracting guest artists with Legal as appropriate.


• Promote a culture of respectful and effective communication by facilitating clear, timely, and professional exchanges that address scheduling and logistical needs across all collaborators.


• Enhance the quality and reliability of production logistics by proactively supporting the coordination of rehearsal spaces, technical requirements, and performance needs.

Successful Candidates Will Have

• Demonstrated success over 3+ years in arts administration, stage management, or production coordination, with a proven track record of delivering high-quality events and performances- ideally within performing arts or academic institutions.


• Applied knowledge of stage management and production, particularly in theater or dance, resulting in smooth, professional execution of rehearsals and live performances.


• Proven ability to manage complex, overlapping schedules and competing priorities with precision and consistency, contributing to the timely and effective delivery of productions and programs.


• Experience managing budgets and spreadsheets that include fees for talent, costs for service providers, and costs for maintenance and upgrades.


• Experience with contracts for guest talent, designers, and service providers.


• Exceptional written, verbal, and interpersonal communication skills, regularly used to foster productive collaboration and clear coordination among artists, faculty, staff, and guest collaborators.

We're Looking For Someone With a

• Formal training in arts administration, arts management, stage production, or stage management, providing a strong foundation for leadership and informed decision-making in a production environment.


• Passion for the performing arts in all their creative manifestations.


• Committed interest in emerging art forms and innovative practices, with the drive to explore new ideas and help bring contemporary productions in music, dance, theater, and new media to life.


• Collaborative mindset and a natural ability to build positive, respectful working relationships, demonstrating reliability, humility, and a team-first attitude across diverse disciplines and roles.

Nondiscrimination Policy

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.