Program Coordinator - Bentonville

Covalus; Bentonville (AR); Remote; USD 55,000 - 75,000; Full time

Job summary

Covalus is seeking a Program Coordinator to work with the Lead Program Manager on project management activities and performance across healthcare projects. The role supports budgeting, scheduling, and client coordination from a home office or company office setting.

The position requires strong organizational skills, attention to detail, and the ability to handle a fast-paced environment with travel to client sites as needed.

Qualifications

• Bachelor’s degree in construction management, engineering, or business administration.
• Intermediate to advanced proficiency of Microsoft Office programs; eBuilder experience is preferred.
• Ability to learn new software such as Bluebeam, Smartsheet, and eBuilder.
• Ability to work in a fast-paced, team-oriented environment with a desire to learn and grow.
• Strong analytical and communication skills with attention to detail.

Responsibilities

• Daily interface with client, design and construction project team, representing the client.
• Collaborate with the client to ensure project alignment of stakeholders.
• Plan, schedule, and manage meetings with project stakeholders.
• Track submission and approval of project submittals and RFIs from the contractor.
• Manage all project financial and budget commitments and invoice processing.

Education

Bachelor’s degree in Construction Management

Bachelor’s degree in Engineering

Bachelor’s degree in Business Administration

Tools

Microsoft Office

eBuilder

Bluebeam

Smartsheet

PowerPoint

Word

Excel

Teams

Job description

Covalus is a growing management consulting firm, encompassed by an impact‑driven culture that touches virtually every aspect of healthcare construction. We foster a culture where you can grow, make an impact, and be empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. Serving as Program Coordinator, you are responsible for working with the Lead Program Manager to provide oversite of project management activities and overall performance of individual healthcare projects or programs.

Purpose

The purpose of this position is responsibility for project management services within an assigned geographic market, program, or client account to achieve the company's strategic business objectives.

Essential Functions

This position requires a high level of organization and discretion, attention to detail and ability to handle a fast-paced environment.

• Daily interface with client, design and construction project team, representing the client.
• Collaboration with the client to assure project alignment of stakeholders.
• Responsible for planning, scheduling, and managing meetings with project stakeholders.
• Track submission and approval of project submittal and RFI documents from the contractor.
• Managing all project financial and budget commitment and invoice processing including reviewing these documents and processing them through client’s financial systems.
• Interfacing with a variety of external project team members and clients.
• Track closeout documentation, warranty, and punch list items from inception to completion.
• Duties also include ensuring that all project commitments and expenses are tracked accurately in eBuilder (budget management system) and that eBuilder records are consistent with the client’s financial reporting system.
• Assists project team with the implementation and utilization of eBuilder or equivalent project management software.
• This includes data work within cost management, report production, and quality control within eBuilder or similar Project Management Software.
• Monthly reconciliations of eBuilder to client’s reports to ensure there are no discrepancies.
• Entry of commitments and invoices to facilitate creation of project budgets and dashboard reports.
• Maintain regular communication with the client’s procurement & accounts payable teams to ensure that the project meets the administrative needs of the clients.
• Assists project team with managing monthly pay application process and maintain appropriate logs associated with pay application process.
• Assists project team with the preparation and dissemination of work plans and project documents, including procedures, proposals, progress reports and presentations.
• Conduct regular reviews with the client for accountability and successful management of financial objectives.
• Facilitate meetings, coordinate project resources, and disseminate meeting minutes and project information as required.
• Supports project team functions to include but not limited to, copying and collating manuals, providing assistance and document development and formatting.
• This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

Working Conditions

The majority of work is completed in a home office or company office with intermittent sitting, standing, and walking. Travel to a client or project site may be needed intermittently to achieve desired client interactions. Must be able to travel by car, plane, or other forms of transportation to attend owner/client meetings. Hazard exposure is mainly confined to job-site visits and travel.

Education, Experience, and Knowledge

• Bachelor’s degree in construction management, engineering, business administration.
• Intermediate to advanced proficiency of Microsoft Office programs including (Power Point, Word, Excel, and Teams). eBuilder experience is preferred.
• Ability to learn new software applications quickly, including Bluebeam, Smartsheet, eBuilder, with additional owner led programs.
• Ability to work in a fast-paced, team-oriented environment with a desire to learn new skills, be challenged, and demonstrate growth potential.
• Strong analytical and critical thinking skills with the ability to prioritize and adhere to tight deadlines.
• Detail oriented with strong organizational and communication skills with ability to handle a large volume of assignments.
• Strong written and verbal communication skills with an ability to effectively communicate at all levels of management.
• Commitment to excellence, personal integrity, and confidentiality.
• Must be able to maintain a professional attitude.
• Ability to multi-task, establish priorities and work independently.
• Must be self-motivated and possess a proactive attitude.
• Ability to work effectively with clients and other members of the project team.
• Willingness to remain flexible and adapt to change as we continue to grow as a company.