Project Coordinator in Mobile

Energy Jobline ZR; Mobile (AL); Vor Ort; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

Energy Jobline ZR in Mobile, AL seeks a Project Coordinator to provide administrative support and coordinate projects under supervision. You will read documents, prepare agendas, and manage commitments and document control for multiple projects.

The role requires 2+ years clerical experience, basic accounting knowledge, and proficiency with MS Office and construction software such as Procore. Travel is possible; evening/weekend work may be required.

Qualifikationen

• Bachelor’s degree in accounting or business administration (not required).
• 2+ years clerical/administrative experience.
• General knowledge of accounting and basic math.
• Multitask and meet deadlines across projects.
• MS Windows, MS Word, MS Excel proficiency.
• Procore, Bluebeam, Sage/Timberline experience a plus.
• Proficient typing skills.
• Strong organizational and analytical skills.
• Excellent written and verbal communication.

Aufgaben

• Read and interpret documents to extract information.
• Convey or exchange information with project teams and clients.
• Assist with setting up commitments (contracts and purchase orders).
• Prepare meeting agendas and minutes.
• Assist with obtaining permits and coordinating city/county requirements.
• Document control for project documents and filing.
• Provide backup to other employees and departments as required.
• Support project teams in closeout activities and warranty items.

Kenntnisse

MS Windows

MS Word

MS Excel

Typing

Communication

Organization

Ausbildung

Bachelor’s degree in accounting or business administration

Tools

Procore

Bluebeam

Sage/Timberline

MS Office

Jobbeschreibung

Job Description

The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects.

Essential Functions

Project Support

• Read and interpret documents to extract information.
• Convey or exchange information.
• Attains full proficiency in a specific area of discipline.
• Gains technical knowledge of the construction work involved.
• Cross trained in estimating to assist when needed.
• ]Collects and organizes information for preparation of project start up.
• Assists with setting up commitments (contracts and purchase orders).
• Assists with distributing commitments for signature.
• Administrative support to project team. Compose correspondence.
• Assists the project team with preparation of agenda and meeting minutes.
• Assist with obtaining permits and dealing with city/county to meet project requirements.
• Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.
• Organize and file all correspondence. Document control for project documents.
• Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.
• Provide backup to other employees and departments as required.
• Works on projects/matters of limited complexity in a support role.

General Clerical Support

• Answer/direct incoming calls and take messages as necessary.
• Process postal items directed to the assigned project.
• Maintain filing of project related documentation.
• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures
• Promote Customer Relations
• Assists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Perform other related duties as needed

Our Core Values: P-L-A-N

We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are:

People First

- We care deeply for our teams, clients, and communities. Relationships are our foundation.

Lead with Integrity

- We do what’s right, even when no one is watching. Character defines our culture.

Action-Oriented

- We don’t sit back. We show up, take initiative, and push projects and people forward.

Never Stop Growing

- We pursue growth with curiosity, excellence, and an entrepreneurial mindset.

Job Requirements

Education & Experience

• Bachelor’s degree in accounting or business administration but not required.
• Minimum 2 years’ clerical/administrative experience. Preferably in a construction environment.
• General knowledge of accounting and basic math principles;
• Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients;
• Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs;
• Procore, Bluebeam and Sage/Timberline experience a plus;
• Proficient typing skills;
• Detailed oriented with excellent analytical skills;
• Strong organizational skills and ability to work independently;
• Excellent written and verbal communication skills.

Working Conditions

Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)

Typical Physical Needs

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.

EEO Statement

Our company is an equal opportunity employer, and we look to fill every position with the best-qualified person regardless of , , , , , , , medical history, or . With our home office in Mobile, Alabama we recruit from all over the Southeast to find the right fit for every position.

Drug-Free Workplace

We are an Alabama Drug-Free Workplace, all prospective employees are subject to successful completion of a pre-employment drug screen.