Program Coordinator-Artful Worship Grant

University of the Incarnate Word; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

The University of the Incarnate Word seeks a Program Coordinator for Artful Worship Grant to provide full-time coordination and leadership for a Lilly Endowment initiative that explores how literature, music, visual art, storytelling, and imagination nurture children's faith. The position is primarily on campus with limited hybrid work after six months.

Grant funding through 07/01/2030; extension depends on funds. A Bachelor's degree and two years of coordination experience are required.

Qualifications

• Bachelor's degree required for this full-time role.
• Minimum two years of program or project coordination experience in professional, academic, or nonprofit settings.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; familiarity with Google Workspace and Canva.

Responsibilities

• Coordinate and provide operational leadership for Artful Worship Grant.
• Manage multiple projects, priorities, and deadlines with attention to detail.
• Prepare grant reports by organizing data, tracking outcomes, and coordinating documentation.
• Build collaborative relationships with faculty, students, University offices, and external partners.

Skills

Excellent organizational skills

Project management

Written and verbal communication

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Google Workspace

Canva

Diversity and collaboration

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Google Workspace

Canva

Qualtrics

MS Teams

Job description

Position Summary
The Program Coordinator-Artful Worship Grant provides full-time coordination and operational leadership for Artful Worship: Inspiring Children's Faith Through the Catholic Imagination, a multi-year Lilly Endowment initiative exploring how literature, music, visual art, storytelling, and the creative imagination nurture children's faith. The Program Coordinator-Artful Worship Grant reports to the Program Director, Artful Worship.

UIW Mission
Position Summary
The Program Coordinator-Artful Worship Grant provides full-time coordination and operational leadership for Artful Worship: Inspiring Children's Faith Through the Catholic Imagination, a multi-year Lilly Endowment initiative exploring how literature, music, visual art, storytelling, and the creative imagination nurture children's faith. The Program Coordinator-Artful Worship Grant reports to the Program Director, Artfull Worship.
The position is primarily based on campus. A limited hybrid work arrangement may be available after six months of successful employment.
Note that this is a grant-funded position with funding approval through 07/01/2030. Note that grant can be extended or shortened based on fund availability and the needs of the department.

Essential Functions
Job Duties
Knowledge Skills And Abilities

• Excellent organizational, project management, and time management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to effectively learn and use Google Workspace, Canva, and other project management and communication tools.
• Ability to manage multiple projects, priorities, and deadlines while maintaining accuracy.
• Ability to prepare grant reports by organizing project data, tracking outcomes, and coordinating documentation.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Ability to build collaborative relationships with faculty, students, University offices, community partners, and external stakeholders.
• Appreciation for Catholic higher education, arts-based education, and community engagement.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
Bachelor's Degree.

Required Work Experience
Two (2) years of program/project coordination experience in a professional, academic, or nonprofit setting. Note that administrative support experience in a complex office environment will be considered in lieu of said experience.

Preferred Qualifications

• Bachelor's Degree in Education, Arts Administration, English, Communication, Music, Religious Studies, Ministry, or a related field.
• Grants management experience in a higher education or arts/nonprofit setting.
• Proficiency in Spanish.
• Familiarity with Catholic ministries, children's programming, or arts education.
• Familiarity with Qualtrics or other survey and assessment platforms.
• Proficiency in MS Teams.
• Proficiency in Canva.

Required Certifications, Licenses Or Registrations
Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours
Typical Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals. Work hour flexibility during peak periods and events execution.

Physical Demands

• Ability to lift up to 20lbs for table set-up/tear-down at events.
• Ability to reach overhead, bend, squat to retrieve event materials.
• Ability to push/pull equipment carts holding up to 60lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, and event attendees (including children) as well as attend meetings on and off campus.

Salary
$45,000 Annualized

Job Type
Full Time

Equal Employment Opportunity
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).