Program Coordinator - Administrative Support

MSCCN; Lubbock (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

MSCCN in Texas is seeking an experienced administrative coordinator to support the program director by planning, directing and coordinating both academic and operational activities of the program.

The role requires six years of related experience, with education substitutions allowed. You will coordinate travel, reimbursements, licensure renewals, purchasing, and records, while delivering excellent customer service to faculty and staff.

Qualifications

• Six years' experience in related field.
• Additional education may substitute for experience on a year for year basis.

Responsibilities

• Coordinate and process travel arrangements, reimbursements, and related documentation for faculty and fellows.
• Monitor and manage faculty licensure and DEA registration renewals, ensuring compliance with all regulatory requirements.
• Process faculty reimbursement requests in accordance with institutional and departmental policies.
• Order and maintain office supplies for administrative and educational personnel.
• Ensure departmental purchasing activities comply with university, state, and departmental procurement requirements.
• Review and track departmental credit card transactions, ensuring required documentation is submitted accurately and timely.
• Assist faculty with maintaining Faculty Success records, including activity reporting and curriculum vitae (CV) updates.
• Provide administrative support to assigned subspecialty divisions, serving as a resource for faculty and staff on departmental processes and procedures.
• Maintain accurate records, tracking systems, and documentation to support operational and financial activities.
• Collaborate with faculty, staff, and departmental leadership to ensure efficient departmental operations and outstanding customer service.

Job description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Required Experience

Six years' experience in related field.

Additional education may substitute for experience on a year for year basis.

Preferred Experience

Experience with administrative support or operational support within higher education.

Additional Qualifications/Responsibilities

Responsibilities:

• Coordinate and process travel arrangements, reimbursements, and related documentation for faculty and fellows.
• Monitor and manage faculty licensure and DEA registration renewals, ensuring compliance with all regulatory requirements.
• Process faculty reimbursement requests in accordance with institutional and departmental policies.
• Order and maintain office supplies for administrative and educational personnel.
• Ensure departmental purchasing activities comply with university, state, and departmental procurement requirements.
• Review and track departmental credit card transactions, ensuring required documentation is submitted accurately and timely.
• Assist faculty with maintaining Faculty Success records, including activity reporting and curriculum vitae (CV) updates.
• Provide administrative support to assigned subspecialty divisions, serving as a resource for faculty and staff on departmental processes and procedures.
• Maintain accurate records, tracking systems, and documentation to support operational and financial activities.
• Collaborate with faculty, staff, and departmental leadership to ensure efficient departmental operations and outstanding customer service.