Program Coordinator (Administrative)

FQXi; Atlanta (GA); A distancia; USD 55.000 - 72.000; Jornada completa

Descripción de la vacante

Foundational Questions Institute (FQxI) is seeking a Program Coordinator to manage project administration for the Foundational Answers initiative and other duties as needed.

The role reports to the Scientific Programs Specialist and COO, handling planning, organizing, and executing projects with attention to timelines, budgets, and deliverables. Remote, full-time with discussion for ideal candidate.

Formación

• A bachelor’s degree and at least three years of related project administration experience, or an equivalent combination of experience, education, and training.
• Ability to work independently and proactively.
• Ability to support multiple projects and manage their workflows with minimal supervision.
• Strong attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Exhibit a flexible, problem-solving approach and adapt to evolving needs.
• Proficiency with office software (e.g., Microsoft Office Suite, Google Suite) and project management tools
• Expertise in data management and analysis using Excel and/or Google Sheets
• Proficiency with common file management and cloud storage platforms (e.g., Google Drive, Dropbox)

Responsabilidades

• Act as the central point of contact for contractors’ deliverables.
• Support the Scientific Programs Specialist in liaising with contractors.
• Monitor contractor performance and progress to ensure on-schedule deliverables.
• Maintain organized records of project activities and decisions.
• Coordinate schedules for meetings and distribute agendas.
• Participate in weekly virtual project update meetings.
• Coordinate with other teams to ensure integrated efforts.
• Track and manage project expenses as needed.
• Provide logistical support for in-person meetings and events.
• Prepare project updates for grant reporting.
• Provide general support to FQxI team members as needed.

Conocimientos

Interpersonal communication

Independent work

Multitasking

Attention to detail

Problem solving

Proactive

Educación

Bachelor's degree

Herramientas

Microsoft Office

Google Workspace

Project management tools

Google Sheets

Excel

Google Drive

Dropbox

Descripción del empleo

Administrative Job Opening: Program Coordinator

FQxI is seeking a Program Coordinator.

Job Title: Program Coordinator

Role Type: Administration

Organization: Foundational Questions Institute (FQxI)

Location: Remote (global applicants welcome)

Position Type: Full-time (open for discussion for the ideal candidate)

Salary Range: ~$55,000 – $72,000 USD per year*

Benefits: Dependent on location

* Note: This range is location-agnostic, based on market rate in Atlanta, GA, US.

About FQxI

The Foundational Questions Institute (FQxI), www.fqxi.org, supports cutting-edge, rigorous research into the deep, open questions at the heart of physics and cosmology. From the nature of time and quantum reality to the foundations of spacetime and emergence, FQxI fosters an intellectually adventurous community exploring the frontiers of science and philosophy.

Role Overview

FQxI is seeking a Program Coordinator to provide project-specific administrative management and support for the Foundational Answers project, along with other administrative duties as needed. The Foundational Answers project will have ~30 teams of contractors (scientists) who will research and develop dynamic reviews and papers.

This position reports to the Scientific Programs Specialist and the Chief Operating Officer.

The Program Coordinator will provide support in planning, organizing, and executing projects. They will manage administrative, operational, and budgetary tasks to ensure project goals are met within established timelines. This includes the following responsibilities:

Act as the Foundational Answers contractors’ central point of contact for deliverables.

Support the Scientific Programs Specialist in liaising with contractors.

Monitor contractor performance and progress to ensure deliverables are completed and on schedule.

Maintain comprehensive, well-organized records of project activities, schedules, and decisions.

Coordinate schedules for meetings, distribute meeting agendas before, and action items after.

Participate in weekly meetings (virtual) to provide project updates, including roadblocks.

Coordinate with other teams at FQxI to ensure integration of efforts, especially in communication with FQxI Members.

Track and manage project expenses as needed.

Provide logistical support for in-person meetings and events as needed.

Prepare project updates for grant reporting.

Provide general support to FQxI team members as needed.

A bachelor’s degree and at least three years of related project administration experience, or an equivalent combination of experience, education, and training.

Ability to work independently and proactively.

Ability to support multiple projects and manage their workflows with minimal supervision.

Strong attention to detail and accuracy.

Strong interpersonal and communication skills.

Exhibit a flexible, problem-solving approach and adapt to evolving needs.

Proficiency with office software (e.g., Microsoft Office Suite, Google Suite) and project management tools

Expertise in data management and analysis using Excel and/or Google Sheets

Proficiency with common file management and cloud storage platforms (e.g., Google Drive, Dropbox)

Applications will be reviewed on a rolling basis.