Program Coordinator, Food and Agriculture (11HP)

The 11th Hour Project; Menlo Park (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Excellent benefits provided

Job summary

The 11th Hour Project, a Palo Alto-based program of The Schmidt Family Foundation, seeks a Program Coordinator for its Food and Agriculture program. The role emphasizes administrative support, grant documentation, and coordination of staff travel and events.

Ideal candidates will have a college degree, strong MS Office skills, and experience with online databases like FLUXX. This is a non-profit environment with a commitment to diversity and collaboration across teams in the Bay Area.

Qualifications

• College degree or equivalent education.
• Excellent word processing skills and fluency with MS Office.
• Proficiency with social networking sites, including Twitter, Facebook, YouTube, Instagram.

Responsibilities

• Provide administrative assistance to program staff; handling inquiries, scheduling calls and meetings, maintaining a program calendar and files.
• Maintain grant files and use FLUXX to manage grant information.
• Prepare grant documentation for approval by Program Director.
• Coordinate logistics for staff travel, meetings and events; support grantee gatherings.
• Conduct media scans on current events in agriculture development relevant to CA, Midwest, and Southeast.

Skills

Excellent organizational skills

Teamwork

English fluency

Self-motivation

Interpersonal skills

Attention to detail

Education

College degree or equivalent education

Tools

MS Office

FLUXX database

Social networks (Twitter, Facebook, YouTube, Instagram)

Job description

Program Coordinator, Food and Agriculture (11HP)

Posted on December 07, 2018

SUMMARY

The 11th Hour Project, a Palo Alto-based program of The Schmidt Family Foundation, is committed to promoting a responsible relationship with the planet’s food, water and energy resources. We are looking for an exceptional person to provide administrative support to our Food and Agriculture Program, which is focused on exposing the true costs of industrial agriculture, building power in affected communities, and advancing regenerative farming models. The Program Coordinator must have an excellent work ethic, be highly organized and skilled at setting priorities, and possess a willingness to jump in with both feet. The successful candidate will be enthusiastic, confident, smart, and highly productive; a quick study who thrives in a high-performing organization where standards are high and work is expected to be done quickly, efficiently, and accurately.

PRINCIPAL DUTIES

• Provide administrative assistance to program staff; handling functions such as responding to email/telephone inquiries, scheduling calls and meetings, maintaining a program calendar, composing memos and other general correspondence, maintaining program files, documents and contracts
• Maintain grant files, including contact management, and use an online database (FLUXX) to manage individual grant information
• Prepare and complete grant documentation for approval by Program Director
• Work closely with grants administration and finance teams to ensure grants are processed and managed in a timely, accurate and compliant manner
• Coordinate logistics for staff travel, meetings and special events, and help manage logistics for participants at Foundation’s annual grantee gathering
• Conduct regular media scans on current events in agriculture development in the program’s geographic focus areas (CA, Midwest, and Southeast) as well as relevant political landscapes that relate to programmatic outcomes
• Identify, organize, and produce content for website and social media
• Assist team members with research and preparation of presentations to Executive Director and Board as well as outside audiences
• Participate in foundation-wide initiative on racial justice Assist with other projects and activities as assigned

MINIMUM ABILITY, SKILL, & KNOWLEDGE REQUIREMENTS

• Brings an enthusiasm for the mission of The 11th Hour Project, and The Schmidt Family Foundation
• Ability to work effectively in a small organization with an emphasis on teamwork
• Ability to speak, read, and write effectively in English
• Excellent organizational skills
• Strong ability to work through administrative processes with a keen attention to detail Flexibility to work simultaneously on a wide range of projects and ability to prioritize tasks, manage time effectively, and meet deadlines
• Ability to work both as a team member and individually, with a high level of self-motivation
• Strong interpersonal skills to interface and coordinate professionally with a number of diverse internal and external contacts, including grantees, vendors, and fellow team members
• Ability to work legally in the United States
• Ability to work in Menlo Park and San Francisco, CA

MINIMUM PREVIOUS EXPERIENCE, TRAINING, AND EDUCATION

• College degree or equivalent education, with a record that demonstrates suitable preparation for this position
• Excellent word processing skills and fluency with MS Office
• Proficiency with social networking sites, including Twitter, Facebook, YouTube, Instagram,
• Experience using an online database preferred
• 1-3 years relevant administrative experience strongly preferred
• Non-profit or volunteering experience is an asset

SUPERVISORY RESPONSIBILITIES

This position does not supervise any employees.

WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

Approximately 90% of time spent on the job involves use of a video display terminal; therefore, the candidate must be able to sit for extended periods and to utilize standard ergonomics practices. This position primarily works in an office environment, requiring the following activity: lifting and carrying materials weighing up to 15 pounds, kneeling, and bending. Must be able to use standard office equipment such as copiers and faxes.

COMMITMENT TO DIVERSITY

The 11th Hour Project is committed to using its philanthropic resources to deepen and expand its relationships with organizations led by people of color - both operationally and programmatically.

The 11th Hour Project is an equal opportunity employer and strives to create an atmosphere where diversity of identity, experience, and background are welcomed, valued and supported. The 11th Hour Project believes that diversity brings about greater sustainability on all levels and aims to use its resources to generate greater social and environmental diversity through its grant‑making and other related investments.

OTHER INFORMATION

This is a non-exempt position. Regular and predictable attendance is required. Employees must be able to cope effectively with deadlines and multiple demands. Employees must adhere to all applicable Foundation policies and procedures.Salary commensurate with experience.Excellent benefits provided.