Program Coordinator 1

Stanford University; Palo Alto (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Stanford University’s Department of Neurosurgery seeks a highly organized, collaborative Program Coordinator 1 to support its graduate medical education programs and student-services academic appointments. This role advances the department’s educational mission by ensuring an outstanding experience for residents, fellows, students, and faculty.

The Program Coordinator will work with faculty, residents, fellows, students, and central university offices, applying attention to detail and sound

Qualifications

• Proficiency in Microsoft Office Suite, including Excel and Word, is required.
• Familiarity with graduate medical education, academic appointments, residency-management systems, and ACGME requirements is preferred.
• Ability to quickly learn and apply Stanford policies, systems, and processes.

Responsibilities

• Process Visiting Student Researcher and Undergraduate Visiting Research Intern appointments for the Department of Neurosurgery
• Partner with faculty sponsors to review eligibility and determine the appropriate appointment category for prospective visiting researchers and interns
• Coordinate with central university offices to facilitate visiting appointments, ensuring that required documentation, approvals, and onboarding steps are completed accurately and on time
• Process Graduate Student Assistantship appointments for Stanford master’s and doctoral students supporting Department of Neurosurgery research and academic activities
• Provide backup support for postdoctoral scholar appointment administration, including assisting with appointment documentation, tracking, and coordination with faculty and central university offices

Skills

Attention to detail

Communication skills

Collaborative

Tools

Microsoft Office Suite (Excel, Word)

Job description

Stanford University’s Department of Neurosurgery seeks a highly organized, collaborative, and service-oriented Program Coordinator 1 to provide administrative and operational support for its graduate medical education programs and student-services academic appointments. This role is central to advancing the department’s educational mission by helping ensure an outstanding experience for residents, fellows, students, visiting researchers, faculty, and program leadership.

The Program Coordinator will work closely with faculty, residents, fellows, students, visiting researchers, Graduate Medical Education (GME), and central university offices. The successful candidate will bring exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage multiple priorities and deadlines in a fast-paced academic environment.

Proficiency in Microsoft Office Suite, including Excel and Word, is required. Familiarity with graduate medical education, academic appointments, residency-management systems, and Accreditation Council for Graduate Medical Education (ACGME) requirements is preferred. The ability to quickly learn and apply Stanford policies, systems, and processes is essential.

This is an excellent opportunity for an administrative professional who is energized by supporting trainees, researchers, and faculty while contributing to the clinical, educational, and research missions of a leading academic Neurosurgery department.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Student and Visiting Research Appointment Administration Duties*:

• Process Visiting Student Researcher and Undergraduate Visiting Research Intern appointments for the Department of Neurosurgery
• Partner with faculty sponsors to review eligibility and determine the appropriate appointment category for prospective visiting researchers and interns.
• Coordinate with central university offices to facilitate visiting appointments, ensuring that required documentation, approvals, and onboarding steps are completed accurately and on time.
• Process Graduate Student Assistantship appointments for Stanford master’s and doctoral students supporting Department of Neurosurgery research and academic activities.
• Provide backup support for postdoctoral scholar appointment administration, including assisting with appointment documentation, tracking, and coordination with faculty and central university offices

* - Other duties may also be assigned.