Program Coordinator 1

State of Alaska; Anchorage (AK); On-site; USD 60,000 - 90,000; Full time

Job summary

The State of Alaska Department of Public Safety (DPS) Aviation Section is seeking a detail-oriented records technician to maintain aircraft records in alignment with FAA regulations and internal retention policies. You will analyze electronic logbooks for 49 DPS aircraft, input data into specialized software, and oversee storage of critical paperwork.

Based in Anchorage, the role requires strong clerical skills, data management, and the ability to work with frequent interruptions.

Qualifications

• Equivalent training or progressively responsible experience in planning, coordinating, and implementing administrative controls, work processes, and/or procedures.
• Must pass a background investigation and fingerprint-based check.
• A valid driver`s license is required.

Responsibilities

• Maintain all aircraft records in accordance with FAA regulations and State retention policies.
• Research and analyze electronic logbooks for 49 aircraft operated by DPS; enter and analyze aircraft information in online maintenance software.
• Maintain online databases for aircraft records; update physical logbooks and oversee paperwork storage.

Skills

Analytical thinking

Compliance

Decision making

Planning & evaluating

Education

College-level training or equivalent

Tools

Maintenance software

Databases

Job description

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

Under general direction and supervision from the DPS Aviation Program Coordinator 2, maintains all aircraft records in accordance with FAA regulations and State retention policies. Researches and analyzes electronic logbooks for 49 aircraft operated by DPS, enters and analyzes aircraft information in sophisticated online aircraft maintenance software, maintains on-line databases for aircraft records, updates physical logbooks, and oversees aircraft paperwork storage methods.

OUR ORGANIZATION, MISSION, AND CULTURE:

The mission of the Department of Public Safety (DPS) is to ensure public safety and enforce fish and wildlife laws. The DPS strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. The Aircraft Section’s contribution to the Department's Mission is to preserve public peace, protect life, property, and resources. As a member of the DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement activities.

THE BENEFITS OF JOINING OUR TEAM:

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve Alaska. In this fast-paced environment, you will work with a phenomenal team of professionals, both civilian and commissioned.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located and based out of our Anchorage-based Aircraft Section at Lake Hood.

The work environment is friendly, team-oriented, and productive. You will share an office environment that includes other professionals. The successful applicant must be able to work with frequent interruptions, be self-motivated, and be able to work well with others to be successful in this position.

The work schedule is 5 days on and 2 days off. This position does not offer housing, nor does it offer someone living outside of Anchorage paid travel to and from the worksite.

We recommend all applicants visit the Community Database for a glimpse in Alaska’s communities and lifestyle by providing images of places, people, cultural events, public facilities, landscapes, and other dimensions of community life at https://dcra-cdo-dcced.opendata.arcgis.com/ .

WHAT WE ARE LOOKING FOR:

• Aircraft Maintenance: Knowledge of aircraft engines, parts, and systems, including their designs, uses, repair, and maintenance.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

COMPETENCIES:

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Equivalent to those typically gained by: Training from an accredited college or university in any field and/or progressively responsible experience assisting with planning, coordinating, and implementing administrative controls, work processes, and/or procedures for a program, project, business, or organization.

SPECIAL NOTES ABOUT THE POSITION:

• Must pass a background investigation.
• A valid driver`s license is required.

BACKGROUND CHECK:

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT:

The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EEO STATEMENT:

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.