Administrative Assistant 1 (12-1556)

State of Alaska; Bethel (AK); On-site; USD 42,000 - 52,000; Full time

Job summary

State of Alaska is seeking an Administrative Assistant I to support the Bethel post and C Detachment in payroll, procurement, finance, HR, case management, and judicial services. The role offers broad exposure and growth opportunities within the Division of Alaska State Troopers.

The position is full-time, located in Bethel, Alaska, and requires strong customer service and meticulous data handling. Applicants must meet residency requirements and pass a background check.

Qualifications

• Customer service and professional communication skills.
• Strong written and verbal communication with attention to detail.
• Data entry accuracy across multiple systems; handling court paperwork and payments.

Responsibilities

• Support payroll, procurement, finance, human resources, case management, and judicial services for the Bethel post.
• Provide administrative assistance to Alaska State Troopers for C Detachment's Yukon-Kuskokwim Delta region.
• Learn and perform a broad range of duties to support the Division of Alaska State Troopers and promote growth.

Skills

Customer service

Written communication

Attention to detail

MS Office

Education

Advanced clerical experience or post-secondary education

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirement.

WHAT YOU WILL BE DOING:

As an Administrative Assistant I, you will perform a wide range of technical and administrative duties in support of the Alaska State Troopers for C Detachment's Yukon-Kuskokwim Delta region. This position provides support for the Bethel post and the C Detachment Deputy Commander in the areas of payroll, procurement, finance, human resources, case management, and judicial services. In this position, you will learn a variety of skills and a broad working knowledge of the Division of Alaska State Troopers that will prepare you for many promotional opportunities.

OUR ORGANIZATION, MISSION, AND CULTURE:

The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support of law enforcemetn activities.

THE BENEFITS OF JOINING OUR TEAM:

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve rural Alaska. In this fast-paced environment you will work with a phenomenal team of professionals, both civilian and commissioned, while gaining experience in a range of administrative duties that will provide a foundation for growth in multiple functional areas.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located and works full-time out of the Alaska State Trooper post located in Bethel, Alaska. The work environment is friendly, team oriented and productive.

WHAT WE ARE LOOKING FOR:

• Excellent customer service skills, demonstrating professional and friendly communication while handling a wide range of situations and demographics.
• Strong written, verbal, and detail-oriented communication skills with the ability to communicate complex information.
• Attention to detail while working under pressure in a fast-paced environment to ensure accurately entering data into multiple systems, reviewing documents, processing and routing court paperwork and handling payments.
• Experience and skill with Microsoft Office applications, especially Excel, Word, and Outlook.
• Time management skills and the ability to adapt to changing priorities from several sources while working independently with minimal supervision.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission.

More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/

ADVANCED CLERICAL EXPERIENCE REQUIRED

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

BACKGROUND CHECK

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT

The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or [phone] if you are located in the Juneau area. Requests for information may also be emailed to [e-mail].

CONTACT

Kylie Edwards

Administrative Assistant III

Phone: [phone]

[e-mail]