Program Coordinator
Arizona State University
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Job summary
Arizona State University in Tempe seeks an Administrative Support Specialist 2 to provide intermediate to complex administrative and programmatic support for the ASU-NASPO partnership within the NASPO Department of Supply Chain Management.
Reporting to the Department Chair, this role coordinates partnership activities, manages communications and records, supports events and stakeholder engagement, and assists with departmental initiatives that advance the partnership's goals.
Qualifications
- Bachelor's degree and 3 years relevant experience, or equivalent.
- Ability to work independently and as part of a team in a fast-paced office.
- Experience in a higher education environment is preferred.
- Strong organizational skills and attention to detail.
- Experience with budget tracking and reconciliation.
Responsibilities
- Coordinate events and communications for the ASU-NASPO partnership, including meetings and conferences.
- Develop logistics, scheduling and on-site coordination to ensure program success.
- Manage NASPO-related social media and content to promote activities.
- Support departmental events, conferences, student engagement, and special programs.
Skills
Education
Tools
Job description
Administrative Support Specialist 2
Administrative Support
Full time
$68,300.00 USD Annual
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Provides intermediate to complex administrative and programmatic support to leadership.
The Program Coordinator serves as the primary administrative and operational support resource for the ASU-NASPO partnership within the NASPO Department of Supply Chain Management. Reporting directly to the Department Chair, this position is responsible for coordinating partnership activities, managing communications and records, supporting events and stakeholder engagement, and assisting with departmental initiatives that advance the partnership's goals.
In addition to partnership-related responsibilities, the Program Coordinator provides support for departmental events and activities, including planning, logistics, communications, and on-site coordination for conferences, student engagement activities, faculty events, and other special programs. The position plays a key role in ensuring the successful execution of both partnership initiatives and broader departmental programming.
This role requires a high degree of initiative, independent judgment, and problem-solving. Assignments may at times be broadly defined, requiring the incumbent to independently assess situations, identify opportunities for improvement, and propose solutions that align with the objectives of NASPO, the Department of Supply Chain Management, and established ASU policies and procedures. The Program Coordinator must effectively navigate relationships with a diverse group of internal and external stakeholders, including faculty, students, university administrators, industry partners, and NASPO representatives.
The Program Coordinator is expected to operate with considerable independence while designing, implementing, coordinating, and delivering programs and initiatives that support the strategic goals of the ASU-NASPO partnership and the department. Success in this role requires strong organizational skills, sound judgment, the ability to manage competing priorities, and the capacity to develop innovative solutions in a collaborative academic environment.
$54,600 - $68,300 annually; to commensurate with education and experience.
- Coordinate and manage events associated with the ASU-NASPO partnership, including meetings, conferences, lecture series, case competitions, and other collaborative initiatives.
- Develop and execute event logistics, communications, scheduling, and on-site coordination to ensure successful program delivery.
- Manage the Department of Supply Chain Management's NASPO-related social media presence, including platforms such as LinkedIn and Instagram, by creating and coordinating content that promotes partnership activities and student engagement.
- Provide planning and operational support for departmental events, including conferences, faculty events, student engagement activities, and other special programs.
- Maintain records and documentation supporting the ASU-NASPO partnership, including tracking contractual deliverables, partner communications, event activities, and reporting requirements.
- Coordinate meetings involving the Department Chair, NASPO Professors/Fellows, NASPO representatives, and other stakeholders.
- Prepare agendas, proposals, meeting materials, correspondence, and meeting minutes as appropriate.
- Serve as an administrative resource to support partnership operations and facilitate communication among internal and external stakeholders.
- Collaborate with the Department Chair and NASPO representatives to develop and implement programs that enhance student engagement and experiential learning opportunities.
- Support the planning, implementation, and continuous improvement of the NASPO Scholars Program.
- Make recommendations for new initiatives that strengthen student participation and engagement with the ASU-NASPO partnership.
- Perform other duties as assigned in support of departmental and partnership objectives.
- Ability to work independently and as part of a team in a fast-paced, service-oriented office
- Experience working in a higher education environment
- Demonstrated organizational skills and high attention to detail
- Evidence of effective communication skills; public speaking experience preferred
- Advising or customer service experience
- Experience with budgetary tracking and reconciliation
- Experience in working with varied populations
- Experience working with confidential information or files
- Demonstrated knowledge of Microsoft programs such as Word, Excel, PowerPoint and Outlook
- Experience working with Salesforce, Unite/admissions software, Concur, and/or event software
- Collaborative, proactive, adaptable, and pragmatic
- Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
- Ability to clearly communicate to perform essential functions.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
- Required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
- This is an in-person position though limited hybrid work including up to two days of remote work per week may be available.
The W. P. Carey School of Business at Arizona State University is the largest and one of the top-ranked public business schools in the United States with more than 25,000 students. The school is internationally regarded for its programs and the research productivity of its distinguished faculty members. Students come from more than 120 countries, and W. P. Carey is represented by over 130,000 alumni worldwide.
W. P. Carey prides itself on being a place Where Business is Personal. We value personalization, access, and excellence in business education and believe business is about people. Our motto reflects a commitment to mutual respect, building community, and positively impacting lives. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.
Driving is not required for this position.
Campus: Tempe
No Federal Funding
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
A fingerprint check is not required for this position.
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