Coordinator, Student Engagement

Arizona State University; Phoenix (AZ); Hybrid; USD 49,000 - 55,000; Full time

Job summary

Arizona State University’s Thunderbird School of Global Management in Downtown Phoenix seeks an Outreach Analyst 2 to develop community outreach programs and coordinate fundraising to strengthen university-community relations.

Under supervision of the Student Engagement Manager, you will coordinate student engagement through organizations, events, communications, and operational processes; manage purchasing, newsletters, and undergraduate engagement initiatives to support student success and

Qualifications

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Coordinate and promote the activities of Thunderbird student organizations and student leaders.
• Serve as a resource to student organizations by providing guidance, operational support, and administrative services.
• Assist with the annual student organization registration, recognition, and compliance process.
• Assist student organizations in understanding and following university policies and procedures.
• Coordinate Student Engagement programs, signature events, and special projects through planning, logistics, and event execution.
• Coordinate room reservations, vendor communications, event logistics, and event setup and teardown.
• Manage departmental purchasing processes, including P-Card transactions, expense reconciliation, purchasing documentation, supply management, and financial record maintenance in accordance with university policies.
• Coordinate student communications through newsletters, email campaigns, social media, promotional materials, and other student-facing platforms.
• Maintain and regularly update student-facing resources, guides, websites, calendars, communication materials, and digital content.
• Coordinate undergraduate engagement initiatives and outreach efforts that encourage participation in Thunderbird programs, student organizations, leadership opportunities, and student success initiatives.
• Maintain departmental records, project management tools, calendars, participation data, and operational documentation to support assessment and reporting.
• Coordinate the onboarding, scheduling, training, and daily workflow of student workers, interns, and student assistants as assigned.
• Communicate effectively and professionally with students, staff, faculty, alumni, guests, vendors, and community partners.
• Represent Thunderbird School of Global Management in a professional manner at university and community events.
• Demonstrate initiative, professionalism, accountability, sound judgment, and the ability to work effectively in a collaborative team environment.
• Perform other duties as assigned.

Education

Bachelor's degree + 3 years experience

Equivalent combination of experience/training

Job description

Job Profile:

Outreach Analyst 2

Job Family:

Outreach Programs

Time Type:

Full time

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.

Job Description:

Under the general supervision of the Student Engagement Manager, this position will coordinate student engagement through student organizations, events, communications, undergraduate engagement, and departmental operations. The Student Engagement Coordinator should be highly motivated, detail-oriented, and committed to creating engaging and inclusive student experience. The Student Engagement Coordinator plays a key role in coordinating student organizations, student engagement programs, signature events, departmental operations, and administrative processes that contribute to student success. This position manages student communications, purchasing processes, and operational functions that help ensure the success of Student Engagement initiatives. Reporting directly to the Student Engagement Manager, this role is ideal for an organized, student-centered professional who enjoys working in a collaborative, fast-paced environment and is passionate about student development, leadership, and community building

Position Salary Range:

• $48,600 - $55,000; to commensurate with education and experience

Essential Duties:

• Coordinate and promote the activities of Thunderbird student organizations and student leaders.
• Serve as a resource to student organizations by providing guidance, operational support, and administrative services.
• Assist with the annual student organization registration, recognition, and compliance process.
• Assist student organizations in understanding and following university policies and procedures.
• Coordinate Student Engagement programs, signature events, and special projects through planning, logistics, and event execution.
• Coordinate room reservations, vendor communications, event logistics, and event setup and teardown.
• Manage departmental purchasing processes, including P-Card transactions, expense reconciliation, purchasing documentation, supply management, and financial record maintenance in accordance with university policies.
• Coordinate student communications through newsletters, email campaigns, social media, promotional materials, and other student-facing platforms.
• Maintain and regularly update student-facing resources, guides, websites, calendars, communication materials, and digital content.
• Coordinate undergraduate engagement initiatives and outreach efforts that encourage participation in Thunderbird programs, student organizations, leadership opportunities, and student success initiatives.
• Maintain departmental records, project management tools, calendars, participation data, and operational documentation to support assessment and reporting.
• Coordinate the onboarding, scheduling, training, and daily workflow of student workers, interns, and student assistants as assigned.
• Communicate effectively and professionally with students, staff, faculty, alumni, guests, vendors, and community partners.
• Represent Thunderbird School of Global Management in a professional manner at university and community events.
• Demonstrate initiative, professionalism, accountability, sound judgment, and the ability to work effectively in a collaborative team environment.
• Perform other duties as assigned.

Desired Qualifications:

• Coordinate and promote the activities of Thunderbird student organizations and student leaders.
• Serve as a resource to student organizations by providing guidance, operational support, and administrative services.
• Assist with the annual student organization registration, recognition, and compliance process.
• Assist student organizations in understanding and following university policies and procedures.
• Coordinate Student Engagement programs, signature events, and special projects through planning, logistics, and event execution.
• Coordinate room reservations, vendor communications, event logistics, and event setup and teardown.
• Manage departmental purchasing processes, including P-Card transactions, expense reconciliation, purchasing documentation, supply management, and financial record maintenance in accordance with university policies.
• Coordinate student communications through newsletters, email campaigns, social media, promotional materials, and other student-facing platforms.
• Maintain and regularly update student-facing resources, guides, websites, calendars, communication materials, and digital content.
• Coordinate undergraduate engagement initiatives and outreach efforts that encourage participation in Thunderbird programs, student organizations, leadership opportunities, and student success initiatives.
• Maintain departmental records, project management tools, calendars, participation data, and operational documentation to support assessment and reporting.
• Coordinate the onboarding, scheduling, training, and daily workflow of student workers, interns, and student assistants as assigned.
• Communicate effectively and professionally with students, staff, faculty, alumni, guests, vendors, and community partners.
• Represent Thunderbird School of Global Management in a professional manner at university and community events.
• Demonstrate initiative, professionalism, accountability, sound judgment, and the ability to work effectively in a collaborative team environment.
• Perform other duties as assigned.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work
• Use office equipment including a calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier.
• ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement:

The Thunderbird School of Global Management at Arizona State University is one of the finest global leadership and global management schools in the world with both graduate and undergraduate students. Solutions for the planet mean developing problem‐solvers from around the globe. From our world‐renowned faculty representing six continents to hundreds of outstanding students who join us every year from around the world, the Thunderbird School of Global Management welcomes and encourages quality and great value. It is one of the top global leadership and global management schools in the country, highly ranked for academics, practical research, and student outcomes.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

https://cfo.asu.edu/az-resources

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.