Program Coordinator

Insight Global; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Global is seeking a highly organized Program Coordinator to support a strategic enterprise transformation within Digital Business Enablement. You will coordinate meetings, manage governance artifacts, and drive readiness across multiple agile and traditional delivery workstreams in a fast-paced environment.

The role requires strong communication, attention to detail, and the ability to collaborate with program managers, change resources, instructional designers, and delivery teams to

Qualifications

• 5+ years in program coordination, administration, or related roles.
• Experience supporting large-scale enterprise transformation initiatives.
• Proven ability to manage multiple stakeholders and concurrent workstreams.
• Experience coordinating cross-functional teams in complex environments.

Responsibilities

• Coordinate meetings, workshops, and stakeholder engagements across multiple initiatives.
• Maintain program plans, RAID logs, schedules, status reports, and governance artifacts.
• Track milestones, risks, dependencies, and progress across workstreams.
• Prepare meeting agendas, notes, and action-item follow-ups.
• Support governance processes, leadership communications, and executive reporting.
• Coordinate training and readiness activities with design and change teams.
• Manage program docs in SharePoint, Teams, and other systems.
• Compile dashboards and metrics for leadership review.

Skills

Program coordination

Stakeholder management

Cross-functional teams

Microsoft 365

Agile

Waterfall

Communication

Meeting coordination

Tools

Azure DevOps

ServiceNow

Planner

Smartsheet

Microsoft Project

Job description

• 5+ years of program coordination, program administration, project coordination, or related experience.
• Experience supporting large-scale enterprise transformation, business process improvement, technology implementation, organizational change, or digital enablement initiatives.
• Proven ability to manage multiple stakeholders, competing priorities, and concurrent workstreams.
• Experience supporting cross-functional teams within complex organizational environments.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, workshops, governance activities, and stakeholder engagements.
• Strong proficiency with Microsoft 365 tools, including Teams, Excel, PowerPoint, Outlook, and SharePoint.
• Familiarity with Agile, Scrum, waterfall, or hybrid delivery methodologies.
• Ability to work independently while collaborating effectively across all organizational levels.

Nice to Have Skills & Experience

• Experience with organizational change management, communications, readiness, or adoption activities.
• Experience supporting enterprise transformation and digital business enablement programs.
• Hands-on experience with Azure DevOps, ServiceNow, Planner, Smartsheet, and/or Microsoft Project.
• Experience supporting technology implementation programs and business transformation initiatives.
• PMP, CAPM, Agile, Scrum, or related certifications preferred but not required.

Job Description

We are seeking a highly organized and detail-oriented Program Coordinator to support a strategic enterprise transformation program within Digital Business Enablement. This program consists of multiple initiatives focused on business process improvement, technology enablement, and driving adoption of digital solutions across the organization.

This role will provide program coordination, stakeholder engagement, communications support, readiness activities, reporting, and administrative support across large cross-functional initiatives. The ideal candidate excels at managing multiple priorities, coordinating diverse stakeholder groups, maintaining program artifacts, and supporting successful delivery across multiple workstreams.

The Program Coordinator will partner closely with program managers, change management resources, instructional designers, business stakeholders, and delivery teams in a fast-paced environment supporting both Agile and traditional project delivery practices.

Responsibilities

• Coordinate meetings, workshops, stakeholder engagements, and program activities across multiple initiatives.
• Maintain program plans, schedules, RAID logs, action logs, status reports, and other governance artifacts.
• Track milestones, dependencies, risks, deliverables, and program progress.
• Prepare meeting agendas, document meeting notes, and follow up on action items.
• Support program governance processes, executive reporting, and leadership communications.
• Assist with stakeholder engagement, communications planning, readiness activities, and adoption efforts.
• Coordinate training-related activities in partnership with instructional design and change management teams.
• Manage program documentation and repositories within SharePoint, Teams, and other enterprise systems.
• Compile and analyze program metrics, dashboards, and progress reporting for leadership review.
• Support multiple stakeholders and workstreams to ensure alignment and successful execution.
• Assist Agile and traditional delivery teams with planning, coordination, and status tracking activities.
• Program schedules and milestone reports
• Status reporting and executive governance materials
• RAID logs, action logs, and dependency tracking
• Meeting agendas, meeting notes, and stakeholder communications
• Adoption and readiness coordination materials
• Program dashboards and metrics reporting
• SharePoint and document repository administration
• Program documentation and deliverable tracking