Program Coordinator

Essen Medical Associates; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Essen Medical Associates in New York seeks a Program Coordinator to facilitate workforce development initiatives and manage grant opportunities. This role is vital in coordinating various project activities and ensuring all goals are met effectively.

The ideal candidate will have proven experience in program coordination and grant writing, as well as strong organizational and communication skills. Join us in providing compassionate healthcare to underserved communities.

Qualifications

• Proven work experience as a Program Coordinator or similar role.
• Proven experience as a grant writer.
• Experience in project management from conception to delivery.
• Ability to prepare workflows, schedules, and action plans.
• Solid organizational skills including multitasking and time-management.
• Strong client-facing and teamwork skills.

Responsibilities

• Coordinate project management activities, resources and information.
• Break projects into doable actions and set timeframes.
• Assist with schedule management and outreach for WFD programs.
• Network with other organizations for WFD opportunities.
• Research grant opportunities and develop applications.

Skills

Program Coordination

Grant Writing

Project Management

Organization

Time Management

Microsoft Office

Communication

Detail-Oriented

Education

Bachelor's Degree in Public Health or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Visio

Canva

Job description

Overview

As the largest privately held multispecialty medical group in the Bronx, we provide high‑quality, compassionate, and accessible medical care to some of the most vulnerable and under‑served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20‑year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in‑person at over 35 medical offices and at home through the Essen House Calls program.

Job Summary

Our Program Coordinator will work 50% of the time with the NYREACH team to facilitate and develop workforce development initiatives as needed, create schedules, oversee progress, and ensure goals are met on time. He/she is also responsible for coordinating and attending meetings, developing project strategies, operating our WFD program, and providing all administrative assistance as required. For the other half of the job, the Project Coordinator will be responsible for finding and developing grant opportunities that align with NYREACH programming and objectives.

Responsibilities

• Coordinate project management activities, resources, equipment and information.
• Break projects into doable actions and set timeframes.
• Act as interdepartmental liaison to identify and define requirements, scope and objectives for assigned projects.
• Assist with schedule management and outreach for WFD programs.
• Adapt to the dynamic needs of project/program management.
• Analyze risks and opportunities.
• Monitor project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants.
• Use tools to monitor working hours, plans and expenditures.
• Create and maintain comprehensive project documentation, plans and reports.
• Ensure standards and requirements are met through quality assurance tests.
• Network with other organizations as related to WFD opportunities.
• Provide administrative assistance to your direct supervisor.
• Research grant opportunities and develop applications.
• Design, develop, and deliver trainings.

Qualifications

• Proven work experience as a Program Coordinator or similar role.
• Proven experience as a grant writer.
• Experience in project management, from conception to delivery.
• Ability to prepare and interpret workflows, schedules and step‑by‑step action plans.
• Solid organizational skills, including multitasking and time‑management.
• Strong client‑facing and teamwork skills—incl. communication and leadership.
• Familiarity with risk management and quality assurance control.
• Strong working knowledge of common Microsoft Office applications, especially Excel, Word, PowerPoint and Visio as well as Canva.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse teams and stakeholders.
• Detail‑oriented and highly organized.
• Bachelor's Degree – Public Health, Health Services Administration or related field.

Equal Opportunity Employer

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.