Field Coordinator

Essen Health Care; New York (NY); On-site; USD 27,552 - 30,307; Part time

Job summary

Essen Health Care is seeking a Field Coordinator in New York to manage events and coordinate patient care activities. You will ensure all logistics and supplies are organized before, during, and after events.

The ideal candidate has strong event management skills and a high school diploma, with a preference for higher education in healthcare administration or related fields. This hourly position offers a rate of $20-$22.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or higher in healthcare administration, event management, or a related field preferred.

Responsibilities

• Manage event logistics and ensure smooth execution.
• Conduct presentations and coordinate patient registration.
• Oversee screenings and manage the raffle process.

Skills

Event logistics management

Patient registration

Communication skills

Team coordination

Education

High school diploma or equivalent

Associate’s degree or higher in healthcare administration, event management, or related field

Job description

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

The Field Coordinator will be responsible for the smooth execution of events, ensuring that all preparations, activities, and post‑event procedures are completed efficiently. This role involves managing event logistics, setting up equipment, conducting presentations, coordinating with team members, and ensuring all medical and non‑medical supplies are ready for each event. The Field Coordinator will also handle patient registration, oversee screenings, and manage the raffle process.

Pre‑Event Preparation

• Event Confirmation – Confirm all scheduled events on the event tracking system.
• Attendance – Confirm the correct number of attendees for each event by Thursday PM of the prior week.

Supplies Management

• Verify the availability of all necessary medical and non‑medical supplies for the event the following week.
• Include essential items such as Essen Table Cloth and Brochures.

System Testing

• Test the Panet Express system one day before the event to ensure it is functioning correctly (every Thursday PM of the prior week).

Day of Event

Event Arrival and Setup

• Arrive at the event location at least 30 minutes before the event starts.
• Greet the Coordinator and move to a separate location to conduct any necessary testing or setup.
• Set up the event table with all required supplies, ensuring everything is organized and accessible.

Presentation and Raffle

• Conduct the event presentation and announce the raffle. Hold off the actual raffle until after the screenings are completed.

Patient Registration and Testing Coordination

• Begin patient registration in the ECW system.
• Coordinate with the second event coordinator to start testing as planned.
• Ensure all cardiology appointments are completed.
• Complete testing for at least 20 patients within a 2.5‑hour window.

Wrap‑Up of Event

• Raffle and Next Steps – Complete the raffle drawing as announced.
• Reinforce next steps for patients regarding their test results and follow‑up actions.
• Lunch Break – Take an appropriate lunch break to ensure readiness for the next event.

Afternoon Event (if applicable)

• Second Event Setup and Execution – Arrive at the next scheduled event in the PM.
• Repeat all preparation and event tasks as outlined from steps 1 to 9 for the new event.

Additional Duties (as needed)

• Assist in driving additional attendees to future events or perform other necessary duties as directed if no additional event is scheduled.

Hourly $20-$22

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or higher in healthcare administration, event management, or a related field preferred.

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.