Program Coordinator

HousingPlus; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Job summary

HousingPlus, a nonprofit organization, is seeking a Program Coordinator to support the Chief Program Officer in a dynamic environment. This role involves extensive administrative tasks, coordinating departmental communications, and ensuring program initiatives align with organizational goals. Candidates should possess strong organizational skills, be detail-oriented, and committed to the mission of helping women overcome challenges related to homelessness and poverty.

Benefits

Medical, Dental, Vision Insurance

401K Matching

Flexible Spending Account

Commuter Benefits

Access to discounted entertainment benefits

Qualifications

• Bachelor's degree in relevant field is required.
• At least four years of related experience required.
• Master's degree is preferred.

Responsibilities

• Provides administrative support to the Chief Program Officer.
• Acts as liaison between the CPO and other departments.
• Monitors progress on various tasks and initiatives.

Skills

Communication

Organization

Attention to Detail

Time Management

Education

Bachelor's degree in Business or Non-profit Administration, Social Sciences or Relevant Field

Master's degree preferred

Tools

Microsoft Office Suite

Job description

This range is provided by HousingPlus. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $90,000.00/yr

Title: Program Coordinator

Report to: Chief Program Officer (CPO)

Status: Full-Time with Benefits

Pay Range: $80,000 - $90,000

Work Schedule: Hybrid Schedule: Monday, Tuesday, and Thursday (On-site) , Wednesday and Friday (Remote)

Office Location: Brooklyn, NY 11208

Organization Overview:

HousingPlus is a value driven nonprofit organization focused on assisting women in building community and transforming their lives. HousingPlus is actively seeking to provide support, training and opportunities that foster growth and well-being for its staff as well as the women we serve.

The mission of HousingPlus is to provide permanent, affordable housing and comprehensive services to women, including women with children, and gender expansive people to support them in overcoming poverty, homelessness, addiction, trauma and the effects of incarceration, in order to build lives of stability, and to define and realize goals for themselves and their families. Since its beginning in 2002, HousingPlus has worked to address the lack of housing and services for women who have historically been underserved and marginalized, especially women impacted by the criminal justice system, and for the past 10 years, also female Veterans. Over the next three years, HousingPlus' programs will continue to grow, along with its commitment to serving vulnerable populations.

Please consider joining a team committed to building brighter futures for all!

Please visit our website for more information regarding our organization www.housingplusnyc.org.

Please do not call or email HousingPlus regarding the status of your application.

Position Summary:

HousingPlus is hiring a Program Coordinator to join its growing Transitional and Permanent Supportive Housing Department. Reporting directly to the CPO, this new position will provide crucial support assisting the CPO's scheduling, communications, and other administrative and operational needs while providing support to the Program Department.

This role offers an ideal opportunity for a candidate with administrative experience, organizational skills and impeccable attention to detail.

The Program Coordinator will provide high-level administrative support to the Chief Program Officer and Program Department and demonstrate strong communication skills including verbal, written, and presentation skills as well as demonstrate the ability to exercise good judgment and handle confidential matters with discretion. You are a team player with a willingness to assist and collaborate with your colleagues. You have a passion for the mission and work of HousingPlus.

Responsibilities:

• Provides day-to-day administrative support to the CPO who oversees the entire program department of over 50 individuals including full time, part time, per-diem and temp staff
• Provide day-to-day support to the Transitional and Permanent Supportive Housing program departments
• Act as liaison between the CPO and other professionals in the office and/or cross departments
• Complete reports on behalf of the program department to funders and external partners
• Ensures leadership is kept informed of all issues of interest that relates to the Program's mission
• Monitors progress toward accomplishment of various tasks and initiatives
• Coordinating and overseeing the implementation of various programs, ensuring they align with organizational goals
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
• Drafts documents for the approval and signature of leadership within the Program Department
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling, and set up of physical and virtual meetings
• Responding to emails and calls, coordinating meetings, compiling meeting materials, and working closely with the Chief Program Officer (CPO) to support the programs
• Prepare agendas, reports and briefings for staff meetings
• Maintain appointment calendars and conference room schedules
• Assist with travel planning, travel arrangements within the Program department
• Schedules and attends meetings on behalf of the CPO, taking notes and recording minutes
• Receives incoming communication or memos on behalf of the CPO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
• Assist with scheduling staff training on office calendar
• Sit it on meetings with CPO to take notes and provide follow up
• Assist with meeting requests with the CPO
• Assist with preparing charts, tables and other documents as needed by the CPO
• Assist with organizing documents and materials needed for meetings and presentations
• Receive messages and make calls on behalf of the CPO
• Experience handling confidential client information and sensitive matters
• Performs additional duties as assigned by the CPO
• Evening hours as needed
  
  
  

Requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Must maintain a professional demeanor
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
  
  
  

Education and Experience:

• Bachelor's degree in Business or Non-profit Administration, Social Sciences or Relevant Field
• Master's degree preferred
• At least four years of related experience required
  
  
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
  
  
  

Benefits

• Medical, Dental, Vision, Flexible Spending Account, Commuter Benefits
• 401K Matching
• Supplemental Insurance
• Access to discounted entertainment benefits

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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