Program Coordinator

EmergencyMD; Nashville (TN); On-site; USD 52,000 - 76,000; Full time

Job summary

EmergencyMD is seeking a Program Coordinator to provide leadership across our MSSC program operations, including supervision of community homes and adherence to funding and agency requirements. The role emphasizes quality service delivery and a professional workforce.

The Coordinator will supervise staff, coordinate with clinical teams to ensure plans are followed, and maintain strong relationships with families and external stakeholders, while meeting documentation and regulatory timelines.

Qualifications

• Bachelor's degree in psychology, special education or related field is preferred.
• Two years of experience in the DIDD/IDD field or a comparable program is preferred.
• Excellent interpersonal and communication skills; able to observe, question, listen and give feedback.

Responsibilities

• Provide leadership to MSSC program operations including community homes.
• Ensure compliance with funding sources and agency requirements.
• Coach, mentor and supervise staff across homes.
• Coordinate with nursing and therapy teams to meet schedules and plans.
• Attend meetings and serve as liaison with families and external partners.

Skills

Interpersonal skills

Organizational skills

Time management

Communication

Coaching/mentoring

Education

Bachelor's Degree in psychology or related field

Two years experience in DIDD/IDD field or comparable program

Tools

MS Office

Job description

The Program Coordinator works under the supervision of the DDA Program Director. The Program Coordinator provides overall leadership to the department, which includes community homes in which individuals supported by MSSC programs. The Program Coordinator is responsible for maintaining program compliance with all funding sources and agency requirements. The Program Coordinator is responsible for adhering to all regulatory requirements, such as but not limited to MSSC Policy and Procedures, DIDD Provider Manual, Licensure, etc. The Program Coordinator has a responsibility to maintain cooperative relations with external parties, maintain quality service delivery and an exceptional work force. The Program Coordinator is held to a high standard of conduct and professionalism and must represent the agency with the highest level of integrity and positive image.

Job Requirements:

• Must be willing and able to be trained on all individuals in every home operated by MSSC
• Must be willing and able to follow all therapy plans, BSP's, PCSPs, Medical treatments, any and all Plans of Care related to every individual served by MSSC
• Must be willing and able to work extended hours on any given day of the week, including weekends, as needed
• Must be willing and able to work with coworkers cohesively and alternate assigned homes on a routine, rotating basis
• Must be willing and able to follow documented home visit form and turn it in completed in a timely manner for review and discussion
• Must be committed to creating and supporting a professional workforce; a quality program and life for each individual served; and promoting overall success for the agency.
• Must be able to create implementation plans and track goals.

Essential Job Functions:

• Assure that each home is meeting with all staff every month to discuss issues related to overall management of assigned homes, including but not limited to safety from harm, home maintenance, person centered support plans, community integration, mealtimes, and documentation.
• Consistently implement supervisory tools and methods to assure that each assigned home and assigned staff to that home are managed according to MSSC policies and procedures.
• Adopt & deliver a coaching, mentor, supportive approach to managing staff and day to day operations within the homes.
• Ensure that all medical appts and follow up are met as scheduled; all necessary paperwork is turned into nursing department timely.
• Ensure that all Therapy plans are being followed, staff are properly and adequately trained, all equipment is in good, working order at all times.
• Be able to be a Trainer to train on any and all plans related to each individual
• Ensure that all PCSP outcomes are being met per the time frame designated
• Ensure that all community outings are appropriate, person centered, and adequately documented.
• Ensure that all required and assigned documentation is completed timely (daily per shift) and accurately, to include but not limited to Daily notes, sleep data, MARs, tracking forms, driving log, etc.
• Responsible for reviewing, collecting and turning all end of the month paperwork into the office per the designated timeline.
• Monitor implementation of the outcomes of each individual's support plan through monthly review of documentation;
• Ensure that all home documentation is being completed according to any individual plan of care, agency policy, state and federal requirements;
• Responsible for addressing acute issues on a daily basis, such as but not limited to transportation for appointments, community outings; management of transportation, vehicle issues; management of maintenance issues, etc
• Monitor and maintain all aspects of quality assurance for assigned homes and staff as well as the assigned vehicle/s; conduct an audit of each home on a monthly basis, using appropriate QA tool for internal assessment; ensure all follow up & corrective action is taken as necessary
• Responsible for ensuring follow up to incidents, med variances, investigations occurred as needed
• Ensure that unannounced supervisory visits are made to each assigned home and there is supporting documentation of the visit findings
• Ensure that all fire and tornado drills are completed timely and documented each month for each home
• Ensure that staff attend training/s as needed within the agency and through external entities in order for the agency to stay in compliance
• Ensure that all homes are appropriately staffed and staying within budgeted staffing hours, based upon the individuals needs per ISP and other plans of care
• Attend any and all meetings related to assigned caseload;
• Responds to calls, emails, texts, all forms of communication in a timely manner
• Serve as primary liaison between funding programs and various outside constituencies;
• Maintain regular communication with family members and other stakeholders;
• Encourage high productivity, commitment and cooperation by sharing information through honest, clear and timely communication; prompt follow up is critical
• Explore ways to motivate, educate and reward staff;
• Provide effective supervision to Staff and Contractors and oversight by establishing clear job expectations, monitoring work performance and providing feedback on a regular basis.
• Ensure proper corrective action is taken when staff's performance issues are interfering with the overall operation of the home and/or agency; work in conjunction with Human Resources.
• Maintain regular, on-site supervision of assigned homes.

Additional Duties:

• Participate in management team meetings, incident management meetings, Clinical Review Meetings and other special project/committee meetings;
• Participate in the On-Call Rotation;
• Serve as a member of the training team for pre-service training curriculum as needed
• Participate in public speaking venues to promote MSSC and to recruit residential staff as assigned
• Mentor, coach, train
• Other duties as assigned by the Executive Director or designee.

Qualifications:

• Bachelor's Degree psychology, special education or related field with two years of experience in the DIDD/IDD Field or comparable program preferred.
• Five (5) years' experience in a position of similar scope in lieu of degree.
• Excellent interpersonal skills with ability to observe, question, listen and give feedback in a consultative approach.
• Excellent problem solving and decision making skills, both within a group and as an individual.
• Ability to deal effectively with conflict while maintaining objectivity, diplomacy and tact.
• Excellent organizational, verbal, written and computer skills.
• Ability to work well independently with strong skills in time management, delegation, follow-up, organization and handling several tasks simultaneously.
• Flexibility in assigned working hours.
• A high energy level, adaptability, assertiveness, patience and ability to work in a team environment.
• Operation of a motor vehicle is required which includes proof of a valid driver's license, an ability to maintain automobile liability insurance as required by state law in Tennessee and an ability to qualify as a driver under MSSC insurance guidelines.
• Ability to sit, bend, stoop, reach, stand for long periods of time, and lift up to 50lbs as well work on a computer, staring at the computer screen for extended periods
• Multi-Tasker
• Compassionate
• Team Player