Program Coordinator

Ogilvy Health US; Lake Hiawatha (NJ); On-site; USD 35,000 - 75,000; Full time

Job summary

Ogilvy Health US is seeking a Program Coordinator to facilitate communication among teams and ensure timely project completion. The candidate will manage timelines, coordinate submissions, and prepare reports while thriving in a collaborative environment. Ideal for those with agency experience and strong organizational skills.

Qualifications

• 1-2 years of agency experience desired.
• Must be detail-oriented and able to manage multiple competing priorities.
• Strong organizational, communication, written and interpersonal skills.

Responsibilities

• Assist in creation of internal timelines to ensure timely completion of projects.
• Route all projects through internal departments and client reviews.
• Communicate with clients about project status.

Skills

Organizational skills

Communication skills

Interpersonal skills

Detail-oriented

Tools

MS Office

Job description

Ogilvy Health is focused on driving superior outcomes in the ever-changing healthcare environment, an increasingly complex and evolving marketplace. We inspire brands and people to impact the world by keeping our audiences’ health and wellness needs at the center of every touchpoint. Ogilvy Health delivers insight, creativity, innovation, and engagement solutions for all healthcare stakeholders, patients, and consumers across the healthcare continuum. Through borderless creativity—operating, innovating, and creating at the intersection of Ogilvy’s capabilities and global talent—Ogilvy Health brings forth world-class creative solutions for its clients.

Over the past year alone, the Ogilvy network has been recognized with the following:

• Global Agency Network of the Year (Ad Age)
• Global Agency of the Year (Adweek)
• One of the “Best Places to Work” for LGBTQ+ equality (Human Rights Campaign’s Corporate Equality Index)
• Agency Network of the Year (Clio Awards)
• Network of the Year (One Show)
• Global Network of the Year (LIA Awards)
• Gartner Magic Quadrant Leader
• Most Awarded Agency (Influencer Marketing Awards)
• …and Ogilvy was the first agency network to secure the top rankings on both WARC’s Creative 100 and Effective 100 in consecutive years

The Program Coordinator will act as the internal liaison between account and program management, medical, editorial, production, creative services and finance.

What You’ll Do

• Assist in creation of internal timelines to ensure timely completion of projects
• Manage internal timelines to ensure project progression and timely completion
• Route all projects through internal departments and client reviews
• Review copy and layout to ensure that team, client, and RC comments are addressed
• Communication with client where needed on day-to-day project status and follow-up on outstanding deliverables
• Coordinate submissions for RC/MRC and handoff to Reg Ops
• Prepare, maintain, and disseminate team hot sheet(s)
• Chair team hot sheet meetings
• Prepare, maintain, and disseminate status reports
• Participate in client status meetings
• Assist PD in regular monitoring of budgets

What You’ll Need

• 1-2 years of Agency experience desired
• Strong organizational, communication, written and interpersonal skills
• Must be detailed oriented and able to manage multiple competing priorities within a predetermined timeline
• Experience with MS Office suite preferred but not mandatory

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

#LI-SH

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.

Pay Range

$35,000 - $75,000 USD

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teams with purpose – and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [e-mail]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.

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