Program Coordinator

Northwestern University; Evanston (IL); On-site; USD 53,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid vacation

Parental leave

Tuition benefits

Retirement savings plan

Wellness programs

Job summary

Northwestern University in Evanston seeks an experienced administrative professional to support the Center for Global Studies and related initiatives. You will engage undergraduates, assist faculty with curricular development, and coordinate key academic programs including Practitioners in Residence and visiting professors.

The role manages student progress records, processes declarations and petitions, and helps plan events.

Qualifications

• Bachelor's degree or higher required, or equivalent combination of education and experience.
• One year of program or project administration experience.
• Excellent writing and communication; detail-oriented with strong office skills.

Responsibilities

• Update IS majors/minors on requirements and opportunities with campus partners.
• Maintain database tracking student progress toward degree completion.
• Process declarations and petitions; guide graduations and study abroad articulation.
• Support curricular development and integration of visiting scholars into curriculum.
• Administer logistics for the Practitioners in Residence program.
• Coordinate with the RB Visiting Professor in International Studies and external partners.
• Develop undergraduate engagement opportunities and oversee Global Café mentors and events.
• Perform other duties as assigned.

Skills

Excellent writing

Collegiality

Administration skills

MS Office

Time management

Initiative

Education

Bachelor's degree required

Bachelor's degree in Global Studies or related field (preferred)

Tools

Microsoft Office

Job description

Department: WCAS Center for Global Studies

Salary/Grade: EXS/5

Job Summary

The Center for Global Studies seeks an experienced administrative professional to support several new initiatives. This role supports the Roberta Buffett International Studies Program by fostering undergraduate engagement, assisting faculty with curricular development, and coordinating key academic initiatives. Responsibilities include managing logistics for the Practitioners in Residence program and collaborating with the Buffett Institute on the Roberta Buffett Visiting Professor in International Studies. The position also involves maintaining relationships with visiting instructors, overseeing Global Café graduate mentors, and supporting event planning. Additionally, the role provides support to IS majors and minors on program requirements, maintains records of student progress toward degree completion, and processes forms related to declarations, graduation petitions, and study abroad articulation. The first 6 months require 5 days onsite. The target hiring range for this position will be between $53,000 - $68,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities

Student Engagement & Support

• Update IS majors and minors on program requirements and targeted opportunities in collaboration with other Center for Global Studies units, the Roberta Buffett Institute, and the Global Learning Office among others.
• Maintain an accurate and up-to-date database tracking student progress toward degree completion.
• Process and submit required forms for major/minor declarations and provide guidance on petitions to graduate and study abroad articulation.

Faculty & Curriculum Support

• Support faculty in advancing curricular development goals.
• Assist with academic programming and integration of visiting scholars into curriculum.

Program & Partnership Coordination

• Administer logistics for the Practitioners in Residence program.
• Coordinate with the Buffett Institute on the Roberta Buffett (RB) Visiting Professor in International Studies.
• Manage relationships with visiting instructors and external partners.

Events & Community Building

• Develop and implement undergraduate engagement opportunities.
• Oversee Global Café graduate mentors and support planning and execution of related events.
• Facilitate programming that strengthens the IS community and promotes interdisciplinary engagement.

Miscellaneous

Perform other duties as assigned.

Minimum Qualifications

• Successful completion of a full four-year course of study in an accredited college or university leading to a bachelor's or higher degree, OR appropriate combination of education and experience.
• One-year program/project administration or other relevant experience.

Minimum Competencies

• Excellent writing and communication skills
• Demonstrated collegiality working with a broad range of people
• Demonstrated administration skills and attention to details
• Strong computer skills in Microsoft Office
• Strong time management and prioritization skills
• Demonstrated ability to take initiative and manage multiple projects independently

Preferred Qualifications

• Bachelor's degree in Global Studies or a Social Sciences or Humanities field
• 4+ years of administrative experience

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre‑tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life And Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.