Program Coordinator

Sterling St James LLC; Englewood (CO); On-site; USD 85,000 - 100,000; Full time

Job summary

Sterling St James LLC is seeking a Project Scheduler to support engineering and equipment supply projects by developing, maintaining, and analyzing detailed project schedules throughout the project lifecycle. The role requires collaboration with Project Managers and cross-functional teams to establish realistic schedules and ensure on-time delivery per contractual requirements.

The ideal candidate has strong analytical skills, experience with critical path scheduling, and the ability to work

Qualifications

• Two to five years of project scheduling experience.
• Experience in engineering, industrial, construction, mining, or heavy equipment projects is desirable.

Responsibilities

• Develop, maintain, and update detailed project schedules.
• Build and manage CPM schedules for complex projects.
• Monitor progress, identify impacts, and recommend corrective actions.
• Provide regular progress reports to managers and leadership.
• Maintain schedule accuracy with updates and milestones.
• Coordinate scheduling with engineering, procurement, PM, and stakeholders.
• Develop and maintain WBS for planning, tracking, and reporting.
• Perform baseline comparisons, forecasting, and what-if analysis.
• Assist with contingency planning and risk recovery.

Skills

Analytical skills

Critical path scheduling

Cross-functional collaboration

Organizational skills

Communication (verbal & written)

Multi-priority management

Independent work

Education

Bachelor’s or Associate’s Degree in Business/Engineering/Construction Management/Project Management

Tools

Primavera P6

Microsoft Project

MS Office Suite

Job description

Project Scheduler

Position Summary

We are seeking a Project Scheduler to support engineering and equipment supply projects by developing, maintaining, and analyzing detailed project schedules throughout the project lifecycle. Working closely with Project Managers and cross-functional teams, this role is responsible for establishing realistic schedules, monitoring progress, identifying potential risks, and helping ensure projects are delivered on time and in accordance with contractual requirements.

The ideal candidate will have strong analytical skills, experience with critical path scheduling, and the ability to collaborate with multiple departments to keep projects on track.

Key Responsibilities

• Develop, maintain, and update detailed project schedules using industry best practices and project contractual requirements.
• Build, manage, and revise Level 4 resource-loaded Critical Path Method (CPM) schedules.
• Monitor project progress, identify schedule impacts, and recommend corrective actions when needed.
• Analyze schedule performance and provide regular progress reports to Project Managers and leadership teams.
• Maintain schedule accuracy by incorporating project updates, milestone changes, task completion, and meeting outcomes.
• Coordinate scheduling activities across engineering, procurement, project management, and other project stakeholders.
• Develop and maintain Work Breakdown Structures (WBS) to support project planning, tracking, and reporting.
• Perform baseline comparisons, forecasting, and "what-if" schedule analysis to evaluate project risks and recovery strategies.
• Assist with contingency planning by working closely with Project Management and Project Controls.
• Identify critical path activities, schedule constraints, and potential project delays while helping drive timely resolution.
• Support cross-functional coordination by tracking action items and ensuring schedule-related issues are communicated effectively.
• Prepare routine scheduling reports and other project documentation as required.
• Perform additional duties as assigned.

Qualifications

• Associate’s or Bachelor’s Degree in Business, Engineering, Construction Management, Project Management, or a related field preferred.
• Two (2) to five (5) years of project scheduling experience, or an equivalent combination of education and related experience.
• Experience supporting engineering, industrial, construction, mining, or heavy equipment projects is highly desirable.
• Knowledge of mining and/or bulk material handling projects is preferred.

Technical Skills

Candidates should possess working knowledge and practical experience with:

• Primavera P6 (advanced proficiency required)
• Microsoft Project
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Critical Path Method (CPM) scheduling
• Resource-loaded project schedules
• Work Breakdown Structures (WBS)
• Schedule forecasting and progress analysis
• Schedule baseline management
• Project reporting and documentation

Professional Skills

• Strong analytical and problem-solving abilities.
• Excellent organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong verbal and written communication skills.
• Ability to work effectively with engineering, project management, procurement, and executive leadership teams.
• Comfortable handling confidential information with professionalism and discretion.
• Strong interpersonal skills with the ability to build positive working relationships across all levels of an organization.
• Self-motivated with the ability to work independently while contributing as part of a collaborative project team.

Preferred Experience

• Engineering design or industrial project environments.
• Mining, bulk material handling, or heavy industrial facilities.
• Resource planning, project controls, and schedule performance reporting.
• Schedule risk analysis and recovery planning.

Compensation: Starting at approximately $85,000 (Or more for qualified candidates) annually, with additional consideration based on experience and qualifications.