Program Coordinator

Krpa; Derby (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Derby Recreation Commission is seeking a Program Coordinator to organize and oversee after school programs and large-scale special events at the Oaklawn Activity Center. The role requires day, evening, and weekend work based on schedules.

You will manage curricula, events, licensing compliance, staff supervision, and vendor relationships while collaborating with the community and city partners to deliver engaging programs for all ages.

Qualifications

• Bachelor’s degree in recreation or related field preferred.
• 2+ years experience in recreation or special events coordination.
• Experience with childcare and/or high risk youths is beneficial.
• Ability to work nights and weekends as required by schedule.
• Pass a KBI criminal background check; valid driver’s license.
• CPR/First Aid/ AED certifications preferred (obtain within 6 months).

Responsibilities

• Oversee planning and implementation of the Oaklawn After School Program curriculum.
• Oversee planning and implementation of Summer Primetime recreation with USD 260.
• Maintain KDHE license renewal and staff/child compliance for the program.
• Plan and implement Oaklawn special events and programs.
• Hire, train and supervise youth recreation staff and instructors.
• Develop and manage budgets for events and programs.
• Work with vendors, venues, and community partners; obtain quotes and bids.
• Coordinate marketing materials with Supervisors and Marketing Director.
• Prepare reports and presentations as required.

Skills

Event coordination

Volunteer management

Supervisory skills

Oral communication

Written communication

Multi-project management

Education

Bachelor’s degree (recreation/parks management)

Job description

Who We Are Looking For:

Do you have a passion for implementing special events and offering programming for youth? Do you like to create memorable experiences? Are you able to form good, lasting relationships with co-workers and community partners? If so, this may be just the position for you!

The Program Coordinator is responsible for organizing, coordinating and overseeing after school programs and a variety of large-scale special events. It is a full time position with a full range of benefits officed at the Oaklawn Activity Center. Will require days, nights and weekends dependent upon program schedule.

What Winning Looks Like As A Program Coordinator:

• Responsible for overseeing the planning and implementation of the Oaklawn Activity Center After School Program curriculum.
• Responsible for overseeing the planning and implementation of the recreation portion of Summer Primetime, which is coordinated in conjunction with USD 260.
• Responsible for the KDHE state license renewal process and for maintaining KDHE requirements for staff and children for the OAC After School Program.
• Obtain and maintain KDHE Program Director credentials, including 16 hours of approved continuing education training annually.
• Plan and implement a variety of Oaklawn special events and programs to include holiday events, festivals, youth/adults day programs, etc.
• Assist the Program Supervisor in large scale Derby special events.
• Partner with other city businesses and organizations to help implement other city wide events.
• Research, develop and implement new events for the Oaklawn community of all ages.
• Represent the Derby Recreation Commission at other special events.
• Develop accurate and timely material as outlined in the Program Guide process. Work with Supervisors and Marketing Director in planning and implementing various marketing strategies.
• Manage volunteers used for implementation of Oaklawn special events.
• Manage and start business relationships with a variety of vendors including food vendors, equipment rental agencies, special services, bands, disc jockeys, and other special event-related service providers; seeks quotes and bids for a variety of services.
• Work closely with administration, community leaders, business professionals and other community organizations in the delivery and coordination of Oaklawn special events.
• Oversee and produce annual budget and capital improvements for all special event/after school-related expenditures and revenues.
• Prepare annual budget, capital improvement and equipment needs for youth and teen recreation.
• In charge of all purchasing for program related items and staying within budgetary guidelines.
• Operate Derby Recreation Commission vehicles and other related equipment for special event production.
• Responsible for hiring, screening, training, developing and supervision of youth recreation staff and instructors.
• Complete reports and create and give presentations, as required.
• Perform other duties as assigned.
• Attain additional training and education pertaining to this position.

Essential Job Requirements:

EDUCATION: Bachelor’s degree preferred in recreation and parks management or other related management field.

EXPERIENCE: 2+ years experience in recreation or special events coordination. Experience with childcare and/or high risk youths is beneficial.

PHYSICAL REQUIREMENTS: Stooping, crouching, kneeling, walking, running, pulling, lifting, grasping, hearing, seeing close up, seeing far away, communicating, repetitive movements.

WORK ENVIRONMENT: Work is performed both indoors in an office setting and outdoors in varying weather conditions. The applicant should be comfortable working in extreme cold, heat, rain, wind and other unfavorable outdoor conditions during the implementation of special events.

Qualifications:

General knowledge of special event coordination, management and implementation. General knowledge of organizing and directing volunteers. Should possess good supervisory/managerial skills as well as teaching, oral and written communication skills. Ability to work with all levels of general public, administration, city leaders and community organizations. Ability to manage multiple large-scale projects concurrently. Ability to appropriately manage the physical demands of the position. Ability to work the high demand of nights and weekends this job entails. Ability to pass a KBI criminal background check.

Must be 18 and possess a valid driver’s license. Certifications in CPR/PR/First Aid/AED preferred (must obtain in the first 6 months of employment).