Program Coordinator

UIDP; Columbia (SC); Hybrid; USD 28,000 - 41,000; Full time

Job summary

UIDP is seeking a Program Coordinator to support the execution of UIDP's programs, initiatives, and grant-funded activities. The role involves coordinating across multiple projects, managing timelines, and providing administrative and logistical support to ensure commitments are met.

The ideal candidate thrives in a collaborative, detail-oriented environment, balancing priorities, tracking deadlines, and turning plans into tangible actions.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Minimum of 2 years of experience in program coordination, project coordination, grant administration, association management, nonprofit administration, higher education, research administration, or a related field preferred.

Responsibilities

• Provide coordination and operational support for multiple UIDP programs, initiatives, and special projects.
• Assist with developing and maintaining project plans, timelines, schedules, task lists, and other program documentation.
• Track project milestones, deliverables, action items, and deadlines and follow up with appropriate team members and partners.
• Support the coordination of meetings, working groups, committees, webinars, workshops, and other program activities.
• Prepare agendas, meeting materials, notes, action-item summaries, and follow-up communications.
• Maintain organized program records, shared files, participant information, and other documentation.
• Support communication with program participants, UIDP members, subject matter experts, partners, and other stakeholders.
• Assist with participant recruitment, registration, onboarding, scheduling, and ongoing engagement, as appropriate.
• Identify potential scheduling, logistical, or administrative issues and work with staff to resolve them.

Skills

Coordination

Attention to detail

Communication

Multitasking

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Scheduling tools

Job description

UIDP is seeking a highly organized, collaborative, and detail-oriented Program Coordinator to support the successful execution of UIDP's programs, initiatives, and grant-funded activities. This position will work across multiple projects and priorities, providing coordination, administrative, logistical, and operational support to help ensure work progresses effectively and commitments are met.

The Program Coordinator will work closely with UIDP staff, members, external partners, program participants, and other stakeholders. The ideal candidate is comfortable managing multiple priorities, tracking details and deadlines, communicating with diverse audiences, and helping turn plans into action.

KEY RESPONSIBILITIES

Program and Initiative Coordination

• Provide coordination and operational support for multiple UIDP programs, initiatives, and special projects.
• Assist with developing and maintaining project plans, timelines, schedules, task lists, and other program documentation.
• Track project milestones, deliverables, action items, and deadlines and follow up with appropriate team members and partners.
• Support the coordination of meetings, working groups, committees, webinars, workshops, and other program activities.
• Prepare agendas, meeting materials, notes, action-item summaries, and follow-up communications.
• Maintain organized program records, shared files, participant information, and other documentation.
• Support communication with program participants, UIDP members, subject matter experts, partners, and other stakeholders.
• Assist with participant recruitment, registration, onboarding, scheduling, and ongoing engagement, as appropriate.
• Identify potential scheduling, logistical, or administrative issues and work with staff to resolve them.

Program Tracking and Reporting

• Maintain accurate and current information regarding program activities, participation, milestones, and outcomes.
• Assist with collecting, organizing, and analyzing program data and feedback.
• Support preparation of internal updates, funder reports, presentations, and other program communications.
• Help maintain dashboards, trackers, calendars, and other tools used to monitor UIDP's portfolio of activities.
• Document processes and contribute to continuous improvement of program coordination practices.

Organizational Support

• Collaborate across UIDP teams to support organizational priorities and ensure coordination among related programs and activities.
• Provide administrative and project support for new or emerging initiatives as needed.
• Help develop and maintain templates, processes, and systems that improve efficiency and consistency across programs.
• Perform other duties and special projects consistent with the responsibilities of the position.

Other Duties as Assigned:

This position may be responsible for a variety of additional tasks to support the effective operation of the organization. These may include general administrative functions, clerical support, document preparation, data entry, scheduling assistance, meeting coordination, filing, supply management, and other office-related activities. Responsibilities may evolve based on organizational needs, and flexibility and a collaborative approach are essential.

THE IDEAL CANDIDATE

You thrive in a dynamic environment and adapt easily as program priorities, timelines, and organizational needs evolve. You effectively balance multiple programs and initiatives, coordinating activities, tracking deliverables, supporting meetings and events, maintaining documentation, and helping ensure projects stay on schedule. You are comfortable learning new subject areas, systems, and processes and applying that knowledge across a diverse portfolio of work.

You are proactive, organized, and comfortable working independently or collaboratively with program leads, UIDP colleagues, members, partners, funders, and other stakeholders. You anticipate needs, follow through on details, maintain accurate and complete program records, and help ensure milestones, deliverables, grant requirements, and other commitments are completed on time.

Above all, you enjoy bringing structure and coordination to complex work and helping programs move from ideas to successful execution. Your organizational skills, attention to detail, flexibility, and commitment to quality make you an essential contributor to UIDP's programs, initiatives, and mission.

QUALIFICATIONS

Education and Experience:

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Minimum of 2 years of experience in program coordination, project coordination, grant administration, association management, nonprofit administration, higher education, research administration, or a related field preferred.

Requirements:

• Demonstrated ability to coordinate multiple projects and priorities simultaneously while meeting deadlines.
• Strong organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to work effectively and professionally with colleagues, members, partners, and stakeholders from a variety of organizations and professional backgrounds.
• Ability to work independently, take initiative, and exercise sound judgment while also collaborating effectively as part of a team.
• Proficiency with Microsoft Office and/or comparable productivity and collaboration tools.

WHO WE ARE

UIDP ( www.uidp.org ) is a global nonprofit membership association that helps great innovation companies and world-class research universities develop new and better collaboration approaches. UIDP is a recognized convener of thought leaders and practitioners, identifying high-impact strategies so companies and universities (along with other interested parties) can improve the return on investment from their partnerships. UIDP's operating model is predicated on being agile and producing high-quality products that meet the community's needs.

OUR TEAM

As the quality and impact of UIDP's work continue to gain recognition, our team has experienced rapid growth over the past five years to keep up with the increasing demand. Despite this growth, we maintain the vibrant spirit and energy of a mission-driven start-up. We are united by a clear, ambitious vision while embracing the inherent ambiguity and urgency of a highly agile organization.

Exciting growth opportunities await! At UIDP, we believe in investing in our staff to help them achieve their personal and professional goals. Team members are encouraged to enhance their skill sets through professional development initiatives, and we actively promote from within, offering pathways for those seeking greater responsibilities. Join us and be a part of our dynamic journey!

LOCATION

Candidates must currently reside in South Carolina. This position is based in Columbia, SC, and follows UIDP's hybrid work schedule, requiring staff to work in the office at least three days per week.

COMPENSATION AND BENEFITS

This full-time, non-exempt position offers a competitive hourly rate that reflects the value we place on our team members' contributions. In addition to financial compensation, we provide a generous benefits package designed to support your overall well-being and work-life balance.

• This includes comprehensive health, dental, and vision insurance to ensure you are covered.
• We also offer a robust retirement plan to help you plan for your future, along with generous paid time off that encourages you to recharge and enjoy personal time.
• At UIDP, we are committed to fostering our employees' professional development by providing opportunities for training, workshops, and mentorship programs that support their professional growth.