Program Coordinator

Northwestern University; Chicago (IL); On-site; USD 50,000 - 58,633; Full time

Benefits offered by this job

Competitive health care plans

Retirement benefits

Tuition discounts

Flexible work arrangements

Professional development resources

Job summary

A leading educational institution in Chicago is seeking an Administrative Support Specialist to provide essential support for the leadership and planning activities of the cancer center. This role involves managing operations, coordinating events, and supporting strategic planning activities. The ideal candidate will have strong organizational and communication skills and experience in academia or cancer research is preferred. Comprehensive benefits and professional growth opportunities are available.

Qualifications

• Excellent organizational, interpersonal and communication skills.
• Experience in academia and/or cancer research preferred.
• Experience in meeting and strategic planning preferred.

Responsibilities

• Manage day-to-day operations of the cancer center.
• Create and nurture relationships with organizations.
• Coordinate the collection, analysis & reporting of required information.
• Coordinate programming and events to promote research objectives.
• Prepare proposals and provide administrative guidance for grants.

Skills

Detail-oriented

Organizational skills

Interpersonal skills

Communication skills

Comfortable using office computer programs

Job description

Department: MED-Cancer Center
Salary/Grade: EXS/5

Target hiring range for this position will be between $50,000-$58,633 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

This position provides administrative support to the leadership, planning and evaluation activities of the Robert H. Lurie Comprehensive Cancer Center. This position plays a key role in ensuring the center is aligned with the goals and priorities set by leadership and supports general processes used by our center to obtain effective internal and external advice, set priorities, make decisions, and define and evaluate Center strategic plans and activities. This includes such activities as meeting scheduling and administration, follow through on priorities set at meetings, and reporting of relevant cancer center data.

Key areas of responsibility include:

• Administration
• Communications
• Evaluation
• Events
• Grants/Contracts
• Program Development
• Strategic Planning

Please note: This position involves in person meetings and cannot be 100% remote.

Specific Responsibilities:

Administration:

• Manages day to day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives

Communication, Outreach & Recruitment:

• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.

Evaluation:

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.

Events:

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Grants & Contracts:

• Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.

Program Development:

• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs/projects to increase efficiencies to support growth

Strategic Planning:

• Administers & maintains existing strategic plans.
• Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Miscellaneous:

Performs other duties as assigned.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Detail-oriented; excellent organizational, interpersonal and communication skills
• Comfortable using office computer programs, including virtual meeting platforms

Preferred Qualifications:

• Experience in academia and/or cancer research

Preferred Competencies: (Skills, knowledge, and abilities)

• Experience in meeting and strategic planning

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.