Program Coordinator

Northwestern University; Evanston (IL); Hybrid; USD 55,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Flexible work options

Job summary

Northwestern University in Evanston seeks a full-time Program Coordinator to grow the public impact of CDSC and HCI+D. You will manage outreach, communications, social media, and web content; promote research and activities; build research communities; plan events; and support program administration for both groups.

The role is based on Northwestern's Evanston campus with some remote work possible; duration is up to 2 years with potential extension depending on funding.

Qualifications

• Bachelor's degree or equivalent education and experience.
• 1 year of program/project administration or similar experience.
• Experience with event planning, community management, and project management.

Responsibilities

• Manages day to day operations for CDSC and HCI+D programs.
• Maintains program databases, analyzes data, and prepares reports.
• Develops marketing, recruitment, and outreach materials.
• Coordinates events, workshops, and meetings with internal and external stakeholders.
• Supports program development and strategic planning across departments.

Job description

• Creates state-of-the-art website.

Department: SoC Communication Studies

Salary/Grade: EXS/5

Target hiring range for this position will be between 55,000 - $58,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary

Do you care about community, design, computing, and research? We are hiring a full-time Program Coordinator to help grow the public impact of the Community Data Science Collective (CDSC) and Northwestern University’s Center for Human Computer Interaction + Design (HCI+D). The person in this role will work across both groups, focusing on outreach and communications, managing social media and web content, promoting research and activities to internal and external audiences, building research communities, strategic event planning, and supporting program administration for both the CDSC and HCI+D.

The position is based on Northwestern University’s Evanston campus. Some work may be done remotely, but attendance for in-person meetings and workshops is required. The position is available for up to 2 years, with the possibility of additional years depending on available funding.

• Administration
• Budget & Financial
• Communications
• Evaluation
• Events
• Outreach
• Program Development
• Strategic Planning

Specific Responsibilities

Administration

• Manages day to day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases; compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
• Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Budgets & Financial

• Participates in budget preparation.
• Maintains budget & associated analysis & reports.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.

Communication, Outreach & Recruitment

• Develops coordinated, consistent marketing and brand messages.
• Creates state-of-the-art website.
• Incorporates social media and networking into program/project aspects as appropriate.
• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
• Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
• Implements corrective actions required as a result of surveys or other indicators.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Program Development

• Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
• Manages academic quality and continued growth and expansion.
• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs/projects to increase efficiencies to support growth.
• Manages speaker selection, communication, and topic development.
• Leads program/project updates and improvements.

Strategic Planning

• Administers & maintains existing strategic plans.
• Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.
• Previous experience with event planning, community management, and project management.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Ability to use and learn web content management tools, such as wordpress, and wikis.
• General organization
• Communication (be clear, be concise)
• Meeting facilitation
• Managing upwards
• Small/medium scale (20-50 people) event planning
• Creative thinking and problem solving

Preferred Competencies: (Skills, knowledge, and abilities)

• Previous experience with scientific research
• Previous experience in the social or computer sciences, research organizations, online communities, and/or public interest technology and advocacy projects

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parentalleave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.

For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life And Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.