Program Coordinator

Virginia AG; Charlottesville (VA); Hybrid; USD 48,000 - 50,000; Full time

Job summary

The University of Virginia seeks a Program Coordinator in Charlottesville, VA, to serve as the operational and administrative hub of the Center for Refugee and Immigrant Health within the Department of Family Medicine. The role supports program development, partnerships, and day-to-day activities, working with faculty, learners, and community partners in a 30-hour week, hybrid schedule.

Responsibilities include coordinating meetings and events, managing records and grants as needed, maintaining

Qualifications

• Bachelor's degree or combination of education and related experience required.
• 3+ years of relevant experience required.
• Preferred: administrative experience in academia and planning concurrent in-person, virtual, and hybrid programs.

Responsibilities

• Provide advanced administrative coordination for office operations, special projects, and department leadership.
• Schedule and coordinate meetings, educational events, and business travel; manage agendas and calendars.
• Track expenditures with supporting documentation and prepare reimbursement requests.
• Compile data and prepare, edit, and manage reports and documents for senior leaders.
• Maintain the website and faculty CVs; manage scholarly references and assist with grants as needed.
• Review correspondence, screen callers, and handle confidential matters.
• Assist with interview and selection processes, credentialing, and graduation verification.
• Grant writing or fundraising support; website, content, and communications responsibilities.

Job description

The University of Virginia seeks a Program Coordinator to join the Department of Family Medicine within the School of Medicine. The Coordinator will serve as the operational and administrative hub of the Center for Refugee and Immigrant Health, supporting the Center Director in coordinating programs, partnerships, and day-to-day activities. Working closely with faculty, learners, community organizations, and University partners, the Coordinator will help develop and manage educational programs, community health initiatives, and volunteer engagement activities. This is a full-time, 30 hours/week position.

General Summary

Supports the delivery of administrative programs, services, and operational activities through the application of professional knowledge and judgment. Assists with planning, coordination, reporting, and operational initiatives while contributing to departmental objectives and service delivery outcomes.

Typical Essential Functions

• Supports administration of programs and operational services.
• Coordinates departmental processes and activities.
• Researches issues and prepares information for review.
• Maintains records, reports, and program documentation.
• Applies policies and procedures to assigned responsibilities.

Responsibilities Include:

• Provide advanced administrative coordination for office operations, special projects, and department leadership, ensuring operations run on schedule.
• Schedule and coordinate meetings, educational and special events, and business travel; manage agendas and calendars, flagging key items and dates for medical professional personnel.
• Track expenditures with supporting documentation and prepare or process reimbursement requests.
• Compile data and prepare, edit, and manage reports and documents for senior leaders.
• Maintain the website and faculty CVs; manage scholarly references and assist with grants as needed.
• Review and answer correspondence, screen callers and visitors, and handle confidential matters.
• Serve as point of contact for facility, equipment, and service requests.
• Assist with the interview and selection process, credentialing, and graduation verification.
• Grant writing or fundraising support; website, content, and communications responsibilities.
• Perform other duties as assigned.

Minimum Requirements

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Preferred Qualifications

• Administrative experience in academia, including planning concurrent in-person, virtual, and hybrid programs and events.
• Experience coordinating budgets, contracts, and reimbursements.
• Data tracking and reporting for senior leaders; process-improvement experience.
• Project management certification (e.g., CAPM) or experience
• Community engagement, volunteer, or nonprofit experience

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range: The anticipated hiring range is $47,500-$50,000, prorated for a 30 hours a week position, commensurate with education and experience.

Exemption Status:

This is an exempt-level, benefited position. Learn more about UVA benefits .

Funding Details:

This is a restricted position with a 2 year term limit.

Work Arrangement

This position is a 30 hour a week position based in Charlottesville, VA. It is eligible for a hybrid schedule of 3 days on Grounds per week, with additional on-site presence as needed, in accordance with UVA’s remote work guidelines.

About UVA and the Community:

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application Timeline:

Application review will begin after November 2.

Background Check

Background checkswill be conducted on all new hires prior to employment.

Visa Sponsorship:

This position will not consider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .