Program Coordinator

Harvard University; Cambridge (MA); Hybride; USD 60 000 - 75 000; Plein temps

Avantages offerts par ce poste

Paid time off

Health insurance

Retirement plan

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Résumé du poste

Harvard University is seeking a Program Coordinator within the Harvard & the Legacy of Slavery Initiative (HLS) to manage day-to-day coordination and delivery of programs. You will support planning, launch, implementation, evaluation, and closeout of activities, working with a dedicated program team and multiple stakeholders across the University.

Reporting to the Director of Administration, you will handle communications, data collection, and financial tracking, ensuring timely, accurate

Qualifications

• 3+ years of relevant experience; education beyond high school may count toward experience.
• Proficiency in Microsoft Office Suite, Asana, and other relevant software applications.
• Excellent written communication; professional interaction with varied audiences.

Responsabilités

• Coordinate cyclical delivery of HLS programs with the program team, tracking milestones and deadlines.
• Support all phases of program delivery from launch to closeout, including planning and evaluation.
• Draft clear program communications and coordinate site updates with communications team.
• Assist with financial reporting, invoicing, reimbursements, and tracking expenditures.
• Support expansion of the program portfolio, including Du Bois Scholars Program and grants.

Connaissances

Microsoft Office Suite

Asana

Written communication

Outils

Hospitality software

Description du poste

• Salary Grade: 054
• Department: University Initiatives & Institutes
• FLSA Status: Non-exempt

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

The Harvard & the Legacy of Slavery Initiative (H&LS) is dedicated to addressing systemic inequities by developing and advancing visible, lasting, and effective actions grounded in Harvard’s educational mission and guided by the findings and recommendations of the Presidential Committee on Harvard & the Legacy of Slavery. Sara Bleich, Vice Provost for Special Projects, leads the implementation of the recommendations from the report of the Presidential Committee on Harvard & the Legacy of Slavery.

Reporting to the Director of Administration (“DA”), the Program Coordinator (“Coordinator”) plays a central role in the day-to-day coordination and successful delivery of H&LS programs. The Coordinator provides highly organized administrative, operational, financial, and participant-facing support across the full program lifecycle, from planning and launch through implementation, evaluation, and closeout.

The Coordinator works collaboratively as part of a dedicated program team that includes the Senior Program Manager and Program Manager and supports a growing portfolio of established and emerging initiatives, including the Du Bois Scholars Program, guided tour program, and various grant programs. The Coordinator contributes to a collaborative, service-oriented team culture by supporting colleagues during periods of high program activity; additionally, the Coordinator will have opportunities to engage with students, staff, and/or faculty across the University.

This is a benefits-eligible, one-year term appointment with the possibility of extension.

Job-Specific Responsibilities:

Program Coordination & Delivery:

• Coordinate the cyclical delivery of H&LS programs in close collaboration with the program team, maintaining awareness of key milestones, deadlines, dependencies, and outstanding tasks
• Support the program team across all phases of program delivery, including launch preparation, implementation, closeout, after-action reviews, and planning for subsequent cycles
• Anticipate needs and identify practical solutions when unexpected challenges arise, seeking guidance when appropriate; communicate proactively about progress, competing priorities, risks, or anticipated delays
• Supports the execution and delivery of H&LS-managed programs, including, but not limited to:
  • Du Bois Scholars Program:Facilitating the application process, Fellow onboarding (travel planning, developing materials, coordinating orientation sessions and other program activities, overseeing fellow travel logistics, processing payments, etc.)
  • Grant Programs:Coordinating grant cycles and events, preparing grantee correspondence, facilitating RFP processes, onboarding new grantees, processing award payments, and supporting ongoing relationships
  • Additional Programs: Support the development, launch, and implementation of new H&LS programs and initiatives as the portfolio evolves.
• Provide general administrative and operational support for program activities and events as needed

Communication & Stakeholder Support:

• Serve as a responsive and professional point of contact for program participants, providing timely, accurate, and clear information and helping resolve questions or connect participants with appropriate resources
• Coordinate the day-to-day flow of program communications among internal team members, Harvard partners, participants, vendors, and other stakeholders
• Draft and edit clear, polished program correspondence, instructions, reminders, meeting materials, and other written communications for varied audiences
• Liaise with the Senior Associate Director of Communications to coordinate website updates, social media content, design requests, newsletter submissions, and program materials, including presentations, booklets, and brochures

Program Data, Evaluation & Record Keeping:

• Collect, organize, synthesize, and support reporting of quantitative and qualitative program data, including participation, feedback, and impact measures
• Assist with the development, deployment, and tracking of surveys and other program evaluation instruments
• Maintain accurate, organized, and current program records throughout the program lifecycle, applying consistent document, data, and file-management practices
• Prepare programmatic financial reports, including selecting, organizing, and interpreting data from financial systems and other sources
• Maintain accounting and record-keeping systems for assigned programs and establish effective procedures for tracking expenditures, commitments, payments, and reporting requirements
• Process program invoices, participant payments, reimbursements, and other financial transactions accurately and in a timely manner; research and help resolve accounting discrepancies
• Serve as a resource on applicable fiscal policies and procedures, including restrictions associated with funding sources or donor designations, and help identify available options or appropriate next steps
• Identify potential financial or administrative issues and elevate them promptly to the DA

Qualifications

Basic Qualifications are the minimum requirements a candidate must meet to be considered for this role.

• 3 or more years of relevant experience (education beyond high school may count toward experience)

Additional Qualifications and Skills:

• Proficiency in Microsoft Office Suite, Asana, and other relevant software applications
• Excellent communication skills especially with written communications; engage various constituents with poise and professionalism, delivering excellent customer service
  Experience working in non-profit or higher education a plus

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings:Identity
• Other Information:
  • This position will have a 3-month orientation and review period.
  • This is a benefits-eligible, one-year term appointment with the possibility of extension

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.