Laboratory Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision insurance

Tuition assistance

Job summary

Harvard University, Faculty of Arts and Sciences seeks a Laboratory Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The LC serves as the primary contact for administrative matters and coordinates day-to-day activities, with strong in-person presence required.

Responsibilities include managing calendars and travel for up to 10 faculty members, preparing reports, supporting events and purchases, and guiding lab operations.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination.
• Ability to directly support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as main point-of-contact
• Provide support for faculty teaching and research portfolios
• Support events led by faculty
• Act as team lead for a small group of Faculty Assistants when applicable
• Provide administrative support to all lab members
• Assist with purchasing and vendor coordination
• Support proposal preparation and grant documentation
• Support lab members orientation and onboarding
• May perform other related duties including reception and event support

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Discretion

Independent work

Escalation handling

Stakeholder coordination

Customer service focus

Higher education familiarity

Research administration familiarity

Academic operations familiarity

Confidential information handling

Team cross-functional collaboration

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Canvas (plus)

Concur (plus)

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Job description

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart ofHarvard University. It is the home of Harvard’s undergraduateprogram (Harvard College, founded in 1636) as well as all ofHarvard’s Ph.D. programs (the Harvard Kenneth C. Griffin GraduateSchool of Arts and Sciences, founded in 1872), Harvard Athleticsand the Division of Continuing Education. The 40 academicdepartments and 30+ centers of the FAS support a communityunparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and sharedcommitment to knowledge and truth that elicits excellence from allmembers of our community and prepares the next generation ofleaders through a transformative educational experience.

Job Description

Job Summary:

The Laboratory Coordinator (LC) provides administrative andoperational support to faculty to enable effective teaching andresearch. The LC serves as the primary point of contact foradministrative matters and coordinates day-to-day activities.Strong in-person presence required.

Job-Specific Responsibilities:

• Manage calendars, travel, expenses, and daily administrativeneeds of up to 10 faculty members


• Prepare correspondence, reports, and meeting materials


• Serve as primary administrative support for faculty activities(e.g., events, visitors, purchasing)


• Route faculty requests to proper functional partner, serving astheir main point-of-contact to functional partners and sharedservice centers.


• Provide support for faculty members directly related to theirteaching and research portfolio


• Provide support for events led by faculty


• When applicable, act as team lead for a small group of FacultyAssistants through a player-coach model


• Provide administrative support to all lab members


• Assist with purchasing and vendor coordination


• Support proposal preparation and grant documentation


• Support lab members orientation and onboarding


• May perform other related duties as assigned, including sharingresponsibility for general administrative coverage such asreception and event support

Working Conditions:

May be expected to work on campus up to 4 days per week.

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity's Policy on Employment Outside of Massachusetts.Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements priorto employment.

Qualifications

Basic Qualifications:

Minimum of five years of administrative or customer serviceexperience.

Additional Qualifications and Skills:

• Bachelor’s degree preferred.


• Strong organizational and time management skills


• Ability to manage multiple priorities with accuracy andattention to detail


• Professional written and verbal communication skills


• Discretion and sound judgment


• Ability to work independently and escalation issuesappropriately


• Stakeholder coordination


• Ability to directly support multiple faculty simultaneouslywith a customer-service orientation


• Familiarity with higher education, research administration, oracademic operations preferred


• Ability to handle confidential information withdiscretion.


• Ability to work across teams and with a variety of projects andconstituencies.


• Strong skills in Word, Excel and PowerPoint required.Experience with Canvas and Concur a plus.

Certificates and Licenses:

Will require completion of internal financial, procurement, orresearch compliance training

Additional Information

• Standard Hours/Schedule: 35 hours per week


• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position


• Pre-Employment Screening: Identity


• Other Information:
  
  
  • All formal offers will be made by FAS Human Resources.
  
  

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts .Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements priorto employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view thecorresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave


• Medical, dental, and vision health insurance coverage startingon day one


• Retirement plans with university contributions


• Wellbeing and mental health resources


• Support for families and caregivers


• Professional development opportunities including tuitionassistance and reimbursement


• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & WellbeingPage.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy . Harvard's equal employment opportunity policy and non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.