Program Coordinator

Alluvionic; Alexandria (VA); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

15 PTO days

Holiday pay

Health insurance

Health Savings Account

Vision and dental

Disability insurance

Life insurance

401(k) matching

Tuition reimbursement

Employee referral bonus

Employee Assistance Program

Professional organization membership

Certification paid

Notary services

Company celebrations

Job summary

Alluvionic is seeking a Program Coordinator to support NSF TIP, Logistics and Operational Support, in Alexandria, VA. This on-site role requires US citizenship and clearance. The position is contingent upon contract award and focuses on administrative and event coordination duties.

The role demands a Bachelor’s degree and at least two years of experience, plus hands-on experience with meetings, panels, and events. On-site work with telework options may be available under the contract terms.

Qualifications

• Requires 2 years of relevant experience.
• Experience providing admin support for meetings, panels, and events.
• Strong coordination and communication abilities.

Responsibilities

• Provide administrative support for meetings, proposal reviews, and events.
• Coordinate venues, lodging, catering, and travel.
• Support event scheduling, budgeting, and planning processes.
• Develop event materials, agendas, invitations, and websites.

Skills

Administrative experience

Meeting/panel/event execution

Education

Bachelor’s degree

Job description

Coordinate Excellence. Enable Innovation. Transform Possibilities.

Join the NSF TIP Mission.

Job Summary:

Alluvionic is currently seeking experienced applicants for a Program Coordinator position to support the National Science Foundation (NSF), Technology, Innovation, and Partnerships (TIP) Directorate, Logistics and Operational Support contract.

Must be US Citizen

Clearance Required: Yes

Location: Alexandria, VA (On-Site/Telework)

Position: Contingent Upon Contract Award

Responsibilities:

• Provides administrative support for meetings, proposal review panels, and events
• Coordinates event venues, lodging arrangements, and catering services
• Supports event scheduling, budgeting, and planning processes
• Develops event promotional materials, program, agenda, website, invitations, and other event materials
• Coordinates with hotel/travel vendors, attendees, and speakers
• Provides financial management and reporting for events
• Develops and maintains a database to track event invitees and acceptances and to generate participant lists
• Provides on-site logistics for conducting events
• Tracks event participation and provide post-event support

Qualifications:

• Minimum Education: Bachelor’s degree
• Minimum/General Experience: 2 years of experience
• Administrative Experience with Meeting / Panel / Event Execution and Support

Benefits:

• 15 PTO days, plus 5 additional days on your 10th hire anniversary
• 11 paid holidays per our company handbook
• Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
• Health Savings Account
• Vision and dental insurance
• Long-term and short-term disability insurance (paid fully by the company)
• 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
• 401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
• Annual incentive pay opportunity
• Tuition reimbursement (after 6 months of employment)
• Employee referral bonus per our company handbook
• Employee Assistance Program (EAP)
• Professional organization membership (after 6 months of employment)
• Paid professional certification (after 6 months of employment)
• Workers’ compensation (paid fully by the company)100% employer paid IDShield® membership
• On-site notary for headquarters employees
• Multiple company celebrations